Month / Meeting Date(s) / # of Members Attending / Agendas posted in advance? / Minutes posted? / Please List the Major Issues/Tasks Addressed at Each Meeting
Yes / No / Yes / No
Committee Name: Enrollment Management Committee (EMC)
Committee Charge (Summary): EMC oversees enrollment to achieve and maintain target levels. The committee will do this by tracking students’ characteristics and outcomes and developing and evaluating recruitment programs.
For Academic Year: 2010-2011 / Date of Self Evaluation: June 21, 2011
Month / Meeting Date(s) / # of Members Attending / Agendas posted in advance? / Minutes posted? / Please List the Major Issues/Tasks Addressed at Each Meeting
Yes / No / Yes / No
July / No meeting
August / 8/12/10 / 10 / X / X / Discussed increasing enrollment limits on online courses. Updated the Enrollment Management Plan for 2010/2011. Discussed ways to generate non-credit FTES. Reviewed enrollment in the West’s Language Academy.
September / 9/9/10 / 9 / X / X / Feedback solicited on Welcome Days and Welcome brochure. Changes recommended. Discussion on Standard IV request to standardize campus committee by having faculty and an administrator co-chair. Action items developed to address new student enrollment, enrollment down by 4%. Decision to cut spring 2011 schedule of classes by 20%. Discussed the impact of charging for class schedule. Athletic survey posted on CCC Apply.
October / 10/14/10 / 12 / X / X / Athletic Director presented proposal to issue priority registration to athletes. M. Goltermann tasked to investigate request. Reviewed new district-wide registration date distribution policy. B. Sloan tasked to set-up base allocation for non-credit enhanced.
November / 11/10/10 / 12 / X / X / New agenda and charge for EMC presented and discussed. Strategies discussed on how to increase full-time enrollment. Strategies discussed on how to encourage students to identify their ethnicity on the admission application. M. Goltermann charged to work with College Researcher to resolve ethnicity issue. Presentation on non-credit, enhanced non-credit, fee based courses and contract ed. M. Goltermann responded to athletic department request for priority registration.
December / No meeting
January / 01/13/11 / 18 / X / X / Concerns were addressed on how distance education class’s attendance accounting is being coded/reported. Continued to develop strategies to address new student headcount; data reflects a 11% decline. New LACCD student email system implemented to improve communication with students.
February / 2/10/11 / 15 / X / X / Tutoring services needs to be promoted to enhance noncredit FTES. New searchable schedule developed and implemented to address enrollment issues and accurate reporting of closed and cancelled classes.
March
/ No meeting
April / 04/14/11 / 11 / X / X / New student enrollment down 23%. Feedback solicited on two section reduction plans, 5.52% and 15.3%. Strategized on best way to notify students of reductions. Revised Enrollment Management Plan for 2010-2011 vetted. Ideas solicited for a proposed district-wide change to priority registration schedule that allows new students to have a higher priority for registration. EMC supported the Marketing Department’s proposal to reduce the number of class schedules printed for fall 2011 and increase the cost to $1.
May / 05/12/11 / 11 / X / X / Presented project to collect positive attendance, noncredit FTES in Student Services.
June / No meeting
Average Attendance / 12
Major Committee Accomplishments & Achievements in Past Year / ·  [Accomplishment #1 Updated Enrollment Management Plan for 2010/2011 and successfully managed enrollment throughout the year to meet FTES target. ]
·  [Accomplishment #2 Faculty Co-chair appointed to committee]
·  [Accomplishment #3 New committee charge developed and approved]
·  [Accomplishment #4 West collaborated with LACCD to develop and pilot a new student email system.]
·  [Accomplishment #5 New searchable schedule installed to address enrollment issues and to accurately report closed and cancelled sections.]
·  [Accomplishment #6 Athletic survey posted on CCC Apply to meet Title IX requirement]
·  [Accomplishment #7 Established noncredit, positive attendance classes in student services.]
·  [Accomplishment #8 Effective marketing campaign delivered despite sharp budget reduction. Committee receives regular updates on advertising and assists the marketing department to determine messaging including recruitment verses if branding is needed. ]
Major Obstacles/Problems with Committee Function / ·  [Obstacle/Problem #1 ]
·  [Obstacle/Problem #2]
·  [Obstacle/Problem #3]
·  [Obstacle/Problem #4]
·  [Etc.]
Recommendations for Improving Committee Process/Efficiency / Agenda needs to be more tasked driven and individuals assigned to tasks need to report out on progress.
Committee
Goals (If Appropriate) for Coming Year / ·  [Goal #1 Review matriculation process to see where students are facing access barriers. Stop the leakage! ]
·  [Goal #2 Reduce the number of students who fail to identify their ethnicity on the admission application.]
·  [Goal #3 Continue brainstorming ways to increase non-credit FTES ]
·  [Goal #4 Increase the number of new and international students enrolling at the college.]
Chair/Co-Chair Signature:
Chair/Co-Chair Name: / Betsy A. Regalado
Chair/Co-Chair Signature:
Chair/Co-Chair Name: / Ken Lin
Members: / Steve Aggers, Celena Alcala, Mary-Jo Apigo, Judith Ann Friedman, Michael Goltermann,
Eric Ichon, Sholeh Khorooshi, Helen Lin, Michelle Long Coffee, Angel Viramontes
Barry Sloan, Robert Sprague, Rebecca Tillberg, Kathy Walton , Vicky Nesia, Maureen O’Brian, Ang a