THE COUNTY OF CLEVELAND, NORTH CAROLINA

PURCHASING OFFICE

DATE: June 20, 2003

REQUEST FOR BIDS AND PROPOSALS

ROLL-OFF TRUCK

PURSUANT TO GENERAL STATUTES OF NORTH CAROLINA, SECTION 143-129, AS AMENDED, SEALED BIDS AND PROPOSALS ARE INVITED AND SUBJECT TO THE CONDITIONS AND SPECIFICATIONS HEREIN, WILL BE RECEIVED AT THE OFFICE OF THE CLEVELAND COUNTY PURCHASING AGENT UNTIL 10:00 O’CLOCK am ON THURSDAY, THE 17TH DAY OF JULY, 2003 AT WHICH TIME A MEETING AT THE COUNTY ADMINISTRATION BUILDING, THE SEALED BIDS AND PROPOSALS WILL BE PUBLICLY OPENED FOR FURNISHING THE APPARATUS, SUPPLIES, MATERIALS, EQUIPMENT AND/OR REPAIR WORK AND SERVICES, AS DESCRIBED BELOW.

THE COUNTY OF CLEVELAND, NC

BY: Kim Ogle (704) 484-4840

PURCHASING AGENT

ITEM NO. DESCRIPTION

1. Please read carefully the Terms and Conditions on the next sheet.

2. Cleveland County will need to purchase a Roll-Off Truck/Refuse Vehicle.

3. There will not be a Bid Bond required on this purchase.

4. There will not be a Performance Bond required on this purchase.

5. Should you have any questions regarding this bid contact Mr. Jack Brack at (704) 482–9061 or myself at the above telephone number.

6. Cleveland County reserves the right to purchase additional Equipment for a twelve (12) month period from the contract date at the original pricing.

7. Each vendor shall complete the specifications pages by placing a Yes / No or N/A beside each stated item. Any exceptions shall be listed on a separate sheet.

(SEE CONDITIONS, BID FORM AND INSTRUCTIONS TO BIDDERS ON REVERSE SIDE. ALL ITEMS MUST BE FILLED IN)

POSITIVELY NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM

NOTICE TO BIDDERS: ALL TAX IMPOSED ON ANY ARTICLE ON WHICH YOU ARE BIDDING SHALL BE SHOWN AS SEPARATE ITEMS AND IN NO CASE INCLUDED WITH PRICE BID. FAILURE TO COMPLY WITH THESE CONDITIONS WILL BE CONSIDERED GROUNDS FOR REJECTION


CONDITIONS

  1. ALL BIDS AND PROPOSALS SHALL BE FOR FURNISHING APPARATUS, SUPPLIES, MATERIALS, EQUIPMENT AND/OR WORK AND SERVICES IN ACCORDANCE WITH THE APPLICABLE PLANS AND SPECIFICATIONS PRESCRIBED BY CLEVELAND COUNTY. FROM THE DATE SHOWN UNTIL THE DATE OF OPENING THE PROPOSALS, THE PLANS AND SPECIFICATIONS OF THE PROPOSED WORK AND/OR A COMPLETE DESCRIPTION OF THE APPARATUS, SUPPLIES, MATERIALS, EQUIPMENT AND/OR WORK AND SERVICES ARE AND WILL CONTINUE TO BE ON FILE IN THE OFFICE OF THE PURCHASING AGENT FOR CLEVELAND COUNTY DURING USUAL OFFICE HOURS AND AVAILABLE TO PROSPECTIVE BIDDERS.
  1. THE COUNTY RESERVES THE RIGHT TO EVALUATE ALL BIDS ESPECIALLY WHERE THERE IS A WIDE RANGE IN SPECIFICATIONS OR TO REJECT ANY AND ALL BIDS AND PROPOSALS, AND FURTHER SPECIFICALLY RESERVES THE RIGHT TO MAKE AWARD AND/OR AWARDS IN THE BEST INTEREST OF CLEVELAND COUNTY.
  1. TIME, IN CONNECTION WITH DISCOUNT OFFERED WILL BE COMPUTED FROM DATE OR DELIVERY OF THE SUPPLIES OR MATERIALS ON DELIVERY AT DESTINATION WHEN FINAL INSPECTION AND ACCEPTANCE ARE THOSE POINTS OR FROM DATE CORRECT INVOICE IS RECEIVED IF LATTER IS LATER THAN THE DATE OF DELIVERY GUARANTEED MAXIMUM PRICE MUST BE SHOWN IN ALL BIDS.
  1. THE BIDDER AND/OR BIDDERS TO WHOM CONTRACT IS AWARDED MUST COMPLY FULLY WITH THE REQUIREMENTS OF GENERAL STATUTES SECTION 143-129 AS AMENDED, INCLUDING ENTERING INTO A COUNTY-PREPARED CONTRACT AND THE FURNISHING OF A SATISFACTORY SURETY BOND IN THE FULL AMOUNT OF THE CONTRACT PRICE TO GUARANTEE FAITHFUL PERFORMANCE OF THE CONTRACT.
  1. IN CASE OF DEFAULT OF THE CONTRACTOR THE COUNTY MAY PROCURE THE ARTICLES OR SERVICES FROM OTHER SOURCES AND HOLD THE CONTRACTOR RESPONSIBLE FOR ANY EXCESS COST OCCASIONED THEREBY.
  1. PAYMENT BY THE COUNTY DUE THIRTY DAYS AFTER DELIVERY AND INSPECTION BY THE USER AGENCY UNLESS OTHERWISE SPECIFICALLY PROVIDED; SUBJECT TO ANY DISCOUNTS ALLOWED.
  1. THE COUNTY MAY AT ITS OPTION PURCHASE ADDITIONAL ITEMS UNDER THE TERMS AND AT THE SAME PRICES CONTAINED IN THE CONTRACT BY EXTENDING SUCH CONTRACT FOR ADDITIONAL ANNUAL PERIODS NOT TO EXCEED FOUR IN NUMBER PROVIDED; IF THE VENDOR CAN SATISFACTORILY ILLUSTRATE TO THE COUNTY THAT ITS COST OF MATERIALS OR LABOR INCREASED SIGNIFICANTLY THE VENDOR MAY DECLINE THE OPTION FOR ANY SUCH CONTRACT EXTENSION.
  1. BIDS MUST BE RETURNED IN ITS ENTIRETY, BIDS RECEIVED BY THE COUNTY INCOMPLETE MAY BE CONSIDERED INVALID AND REJECTED ON THESE GROUNDS.

9.  THE SPECIFIED ITEM(S) SHALL BE DELIVERED F.O.B. TO SHELBY, NC ACCORDING TO THE ADDRESS STATED ON THE PURCHASE ORDER UNLESS STATED OTHERWISE IN THE SPECIAL CONDITIONS.

INSTRUCTIONS TO BIDDERS

  1. SAMPLES OF ITEMS, WHEN REQUIRED MUST BE FURNISHED FREE OF EXPENSE, PRIOR TO THE OPENING OF BIDS AND IF NOT DESTROYED WILL UPON REQUEST, BE RETURNED AT THE BIDDERS EXPENSE. REQUEST FOR THE RETURN OF SAMPLES MUST BE MADE WITHIN 10 DAYS, FOLLOWING OPENING OF BIDS. EACH INDIVIDUAL SAMPLE MUST BE LABELED AND ITEM NUMBER.
  1. PRICES SHOULD BE STATED IN UNITS OF QUANTITY SPECIFIED WITH PACKING INCLUDED.
  1. IF THE ITEM BID UPON HAS A TRADE NAME OR BRAND SUCH TRADE NAME OR BRAND MUST BE STATED IN THE BID.
  1. ATTACH COMPLETE SPECIFICATIONS FOR ANY SUBSTITUTION OFFERED OR WHEN AMPLIFICATION IS DESIRABLE OR NECESSARY.
  1. IF DESCRIPTIVE MATTER IS ATTACHED TO BID, BIDDER’S NAME MUST BE ON SHEET CONTAINING DESCRIPTIVE MATTER.
  1. WHERE A BRAND OR TRADE NAME APPEARS IN THE SPECIFICATIONS IT IS UNDERSTOOD THAT IT REFERS TO THAT MATERIAL OR ITS EQUIVALENT.
  1. PLEASE ADDRESS AND MARK YOU BID AS SHOWN BELOW.


LEGAL AD

For

Roll-Off Truck Chassis

Specifications for this project can be picked up at 311 E. Marion St. Shelby, NC at the Administration Building; Purchasing Office during regular working hours Monday through Friday.

The public opening for this project will be held at 10:00 A.M. on Thursday, July 17, 2003.

This opening will be held in the Purchasing Office, at The Cleveland County Administration Building, Shelby NC, at the above address.

The Cleveland County Board of Commissioners reserves the right to reject any and all Bids and Proposals, and further reserves the right to make the award and/or awards in the best interest of Cleveland County.

To: Selena Stallings; Shelby Star

From: Kim Ogle

Date: June 20, 2003

Re: Above Legal Ad

Please run on Sunday, June 22, 2003

Commissioners’ Agenda Request Date Received:

Meeting Date: , 2003 Deliberation Agenda Item

Item: Purchase of Roll-Off Truck Chassis

Item Information: This is new equipment.

Cost:

Source of Funding: Capital Outlay

Action to be taken by Commissioners:

_______

_______

_______

_______

Follow-Up Required:

Additional Requirements: ______

_______

Exhibit Material Enclosed : Yes ______No


CAROLINA TRUCKS CAROLINA ENVIRONMENTAL SYSTEMS

ATTN: JOHN BYRD ATTN: MATT ICEEBLE

306 PINEVIEW DR PO BOX 830; 2750 HWY 66 SOUTH

KERNERSVILLE NC 27284 KERNERSVILLE, NC 27284

993-2106

PIEDMONT PETERBILT INC WHITE GMC TRUCKS OF CHARLOTTE

ATTN: BILL BOYD ATTN: BRUCE STADLER

PO BOX 18603 PO BOX 560007

GREENSBORO NC 27419-8603 CHARLOTTE NC 28206

668-3050

TRIAD MACK SALE & SERVICE CAVALIER EQUIPMENT CORPORATION

ATTN: STAN MARION PO BOX 12507

1386 SOUTH PARK DR ROANOKE VA 24026

KERNERSVILLE NC 27284

996-6060

FREIGHTLINER OF CHARLOTTE LODAL-SOUTH INC

ATTN: RANDY AUSTIN 2207 FAYETTEVILLE ROAD

4633 N I-85 SERVICE RD ROCKINGHAM NC 28379

CHARLOTTE NC 28269

800-277-1038

VOLVO GMC TRUCK CENTER OF CAROLINA

ATTN: BRUCE STADLER

PO BOX 560007

CHARLOTTE NC 28256

704-597-0551

TRIAD FREIGHTLINER OF GREENSBORO INC

ATTN: JOHN GLASSER

PO BOX 8949

GREENSBORO NC 27419

800-822-1750

Proposal Page

Roll-Off Truck Chassis

Unit Price Extended Price

Roll-Off Truck Chassis $ $

Manufacturer & Model #

Delivery Cost $

Total Cost $

Sales Tax $

Delivery in days

The undersigned certifies that the equipment they are proposing for this project, meets or exceeds the minimum specifications as listed in this bid package.

Company Name Company Address

Company Officer/Title Officer Signature

Federal Tax ID# Telephone #

Date