Rockdale Magnet Fund
Board Meeting
Minutes
MEETING DATE: March 9, 2017; 5pm – 6pm; Dr. Garner’s Room #802
ATTENDEES
Board Members: Amanda Baskett (Asst. Director), Heather Simpson Duncan (President), Rander Rice (VP), Tessa Burkey (Treasurer), DJ Youngblood (Secretary) Lillian Tomlinson (Secretary)
Other Attendees: Maggie Kun-Bradley, Shawn Bromell, Catherine Bowers, Dametria Williams (Faculty Engineering Advisor), Irene Laws (Sr. MASA), Aaron Geanas (Soph. MASA), Aliyah Jones (Freshman MASA), Brinklie Thomas, Michelle Ibezim, Adaugn Achionye, Tristan Ricks, Zorey Wickham
CALL TO ORDER
H. Duncan called the meeting to order at 5:08pm. Reviewed meeting packet.
APPROVAL OF THE AGENDA
Agenda reviewed by all present.
Motion to Approve: Rice/ Seconded: Burkey 10 approved agenda with no changes and none-opposed.
APPROVAL OF THE MINUTES
Review of minutes by all present from February 9, 2017 meeting. No changes added.
Motion to Approve: Rice/ Seconded: Tomlinson 10 approved minutes—no changes; no oppositions
MASA /STUDENTS REPRESENTATIVE REPORT
Irene Laws (Sr. Class President), Aaron Geanas (10th grade President), Aliyah Jones (9th grade President) spoke about upcoming MASA Leadership Week. Students offered to help with rising Magnet Picnic set up. Tara Odom & Charlene Jones (Hospitality) will meet with Duncan by Tuesday of next week and will give detailed list of help request to Mrs. Powell (MASA Advisor). Want all to wear Magnet wear on Friday.
TREASURER REPORT
Reviewed financial summary/1-page report provided by Burkey. Stated $250 check received from Publix for using Publix/Magnet loyalty cards at check out. Amount is cumulative once benchmark has been reached—difficult to determine how long to get to $250 mark. Will renew efforts to have key tag loyalty cards during every event.
Motion to Approve Report: Baskett/ Seconded: Rice 10 for and zero opposed.
DIRECTOR/SCHOOL UPDATE
March is another busy month. Very excited student exchange is back on track. Dr. Arnold sent emails to 20 local businesses and community leaders to help support student efforts of those selected.
Showcase went well—celebrated across the board. Tonight is the rising Freshman Class of 2021 meeting. 100 parents and students will be here. Sell spiritwear!
OLD BUSINESS
Chinese Research Exchange approved by Board of Education last week. Applications are due next week, and were sent to students/parents via email. Decisions will be made by March 22nd, and first payment will be due March 30th, prior to Spring Break. Moving quickly as everything must be finalized ASAP. Baskett will discuss Delta Skymiles donation after meeting/next few days.
Baskett discussed efforts from 50/50 raffle during Showcase--$117 raised. Not quite what was needed and will try again during Magnet Picnic. Also, exploring Magnet Spirit Night at Panda Express on April 11th, pending approval from establishment.
NEW BUSINESS
Youngblood provided Banquet update and timeline, along with cost proposals. All attendees were given a moment to review. Senior and junior invitations will get mailed first; freshmen and sophomores will receive their Banquet invitations in the second wave of mailings. Need a vote tonight on updated cost vs. keeping cost the same. Duncan recommended price increase, as Banquet is not a fundraiser. Duncan proposed parent price of non-Magnet dues payer should be higher. Baskett stated based on the school culture & climate students should be free; parent cost would be the upcharge. Whereas, if a student is a dues paying Fund member the cost would be $20 per student/senior students would be free. The non-member Fund cost would be $40 per student/$40 per parent.
Motion to Approve Projected Numbers/Increase: All 11 approved with no opposition.
COMMITTEE REPORT
Hospitality: Will put out report for needed items and help for Picnic
Plant Sales: Tomlinson updated members on items available for sale. Will provide updated spreadsheets/instructions to Youngblood for student printing by next week. Sale begins March 14th. Expected delayed plant delivery to Magnet due to Easter rush from vendor. Discussed possible dates to change with Fund. Agreed to move delivery and distribution date of plants to Wednesday, April 19th, which is 1 week later than originally proposed/agreed upon date. Tomlinson to speak with vendor with updating terms/signing contract to prevent changing dates as school calendar/school functions are set during summer and difficult to move. Consider looking at different vendor to use next year.
SENIOR ENGINEERING PROJECTS
· Team 1: Team Bike Rack for Phoenix Pass
o Elevated to hold 8 or more bikes
o Asking for $295 with roof/$260 without roof
· Team 2: Kiddie Tracks
o Geo-fencing designed for children with special needs
o Device is wireless and designed to fit inside shoe (insert)
o Small size 3x3 and asking for $173
· Team 3: Community Project Proposal
o Benches on either side of flower bed across driveway
o Surveyed students on 3 designs; 60% polled like bench option 1
o Need approval from RCPS architecture and grounds to place bench in location requested; what makes this unique to Magnet
NEXT MEETING
The next Magnet Fund meeting is scheduled for Thursday, March 23, 2017 at 5pm
Motion to close meeting. Motion to Approve: C. Bowers / Seconded: Duncan
Meeting adjourned at 6:30 pm
Respectfully submitted by: Lillian Tomlinson, Secretary