Report of Corporate Director Resources

AGENDA NO.

REPORT TO AUDIT COMMITTEE

8 MAY 2006

REPORT OF CORPORATE DIRECTOR RESOURCES

INTERNAL AUDIT PROPOSED ANNUAL AUDIT PLAN, 2006/07

SUMMARY

The purpose of this report is to advise Members of the proposed annual audit plan for the coming financial year, 2006/07.

RECOMMENDATION

The proposed planned work for 2006/07 be noted and accepted.

DETAIL

1.  Each year Internal Audit prepares a plan of work based upon a risk assessment of all the Council’s activities. The risk assessment takes into consideration the perceived qualities of management, staff, systems and the importance of the service. It is not possible to review all activities each year, therefore the Council’s key systems are reviewed annually and the remainder of the significant areas of activity are reviewed at least once in a five-year period.

2.  Corporate risk management assessments of Council wide risks and our own are compared and analysed.

3.  Ideally, our 5-year plan would show work carried out in the previous two year’s, the current year’s work and plans for the next two years. Unfortunately the section is introducing a new audit management database that is structured in such a way as to make the loading of data from the old database into the new a lengthy task. This is then aggravated by the new system’s risk assessment process being based on on-going audit testing rather than an annual review as per the previous system. The Committee are therefore asked to accept that each year our plans are submitted for approval and audited by the Council’s external auditors and, as the new database records build up, the plans will return to the intended format.

4.  The plan (Appendix A) has been discussed with the Corporate Director of Resources (the 1972 Local Government Act section 151 officer), Service Groupings and the Audit Commission. Comments have been taken into account accordingly. As previously stated, the plans would not normally go more than two years into the future. Therefore, at this stage, plans for the third year onwards are merely an indication of what can be expected.

FINANCIAL AND LEGAL IMPLICATIONS

5. None

RISK ASSESSMENT

6. When managers implement the recommendations agreed to, within the audit process, the risk of either fraud, corruption or loss of property (including data) should be reduced.

COMMUNITY SAFETY IMPLICATIONS.

7. None

Corporate Director Resources: Mrs J Danks

Contact Office: Mr I Jones, Chief Internal Auditor

Telephone No. 526362 E-mail

Background Papers

None

Wards/Ward Councillors

Not applicable.

Property

AUDIT PLAN SUMMARY
Department / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Children, Education & Social Care / 664 / 757 / 700 / 757 / 723
Resources / 169 / 226 / 201 / 184 / 35
Sub Total / 833 / 983 / 901 / 941 / 758
Development & Neighbourhood Services / 602 / 588 / 583 / 576 / 558
Law and Democracy / 55 / 52 / 40 / 55 / 45
Policy, Performance & Communication / 47 / 60 / 52 / 57 / 47
Tristar Homes Ltd / 68 / 55 / 55 / 0 / 0
Resources ICT, Taxation & Admin / 156 / 152 / 151 / 192 / 0
Sub Total / 928 / 907 / 881 / 880 / 650
TOTAL PRODUCTIVE TIME / 1761 / 1890 / 1782 / 1821 / 1408

A.  CHILDREN, EDUCATION & SOCIAL CARE

Audit Title / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Days / Days / Days / Days / Days
SLA's and Management / 25 / 25 / 25 / 25 / 25
Advice and Guidance / 10 / 10 / 10 / 10 / 10
CHILDREN AND YOUNG PEOPLE OPERATIONAL SERVICES
Child Protection / Children & Families Team / 5 / 5 / 5
Child Protection Officer (Education) / 5 / 5
First Contact Unit / 5 / 5
Emergency Duty Team / 5 / 5
Child Placement- Agency Placements / 7 / 7 / 7
Child Placement -Adoption / 10 / 10
Child Placement- Fostering Services and Payments / 7 / 7 / 7
Child Placement - SBC Home / 5 / 5
Asylum Support Team / 5 / 5
Welfare Rights / 10 / 10
Children Homes
Hartburn Lodge Community Unit / 6 / 6
Hartburn Lodge Respite Unit / 4 / 4
Princess Avenue Children's Home / 5
Rochester Road Children's Home / 5
Routledge Road Children's Home / 5
Vulcan Way Children's Home / 5
Hartington Road/ Leaving Care/ Independent living / 10 / 10
Darlington Road / 5
Ashtree Play scheme / 5
Section 17 Payments / 7 / 7
Alternative Education/ Complex and multiple difficulties
Anti Bullying / 5 / 5
Children's Development Centre / 5 / 5
Multi Lingual Team
Hearing & Visually Impaired (Joint with MBC) / 5 / 5
Home & Hospital Teaching / 5 / 5
Re-integration Team/ Behaviour Improvement Team. / 5
Educational Psychology Service / 5
Raising Achievement & Performance Unit
Special Educational Needs (Children's Services)
Connections / 5 / 5
Sure Start / 10 / 10 / 10 / 10 / 10
SEN Team/ statementing / 5
Parenting Partnerships / 5
Early Years Support Team / 5 / 5
Payments to Nursery school providers / 5 / 5
Agency Placements / 5
Extra District Pupils / 5 / 5
Youth Offending Service / 5 / 5
Audit Title / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Days / Days / Days / Days / Days
Child Care Act Legislation / 5
CHILDREN AND YOUNG PERSONS STRATEGY
Children's Information Strategy
Children's fund payment / 5 / 5
Disabled student grants / 5 / 5
Free School Meals / 6 / 6 / 6
Student Loans / 10 / 10
Uniform grants / 5 / 5
Planning school places / 5 / 5
Pupil admissions service
Extended Schools Programme
Points Credit card system / 10 / 10
SCHOOL EFFECTIVENESS
Primary Schools
Bader Primary School / 6
Bewley Infant School / 6
Bewley Junior School / 6
Billingham South Community Primary School / 6 / 6
Bowesfield Primary School / 6
Christ The King RC Primary School / 6 / 6
Crooksbarn Primary School / 6 / 6
Durham Lane Primary School / 6 / 6
Egglescliffe CE Primary School / 6 / 6
Fairfield Primary School / 6 / 6
Frederick Nattrass Primary School / 6
Hardwick Primary School / 6 / 6
Harewood Primary School / 6 / 6
Harrow Gate Primary School / 6 / 6
Hartburn Primary School / 6
High Clarence Primary School / 6 / 6
SEN Team/ statementing / 5
Parenting Partnerships / 5
Early Years Support Team / 5 / 5
Payments to Nursery school providers / 5 / 5
Agency Placements / 5
Extra District Pupils / 5 / 5
Youth Offending Service / 5 / 5
Audit Title / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Days / Days / Days / Days / Days
Child Care Act Legislation / 5
CHILDREN AND YOUNG PERSONS STRATEGY
Children's Information Strategy
Children's fund payment / 5 / 5
Disabled student grants / 5 / 5
Free School Meals / 6 / 6 / 6
Student Loans / 10 / 10
Uniform grants / 5 / 5
Planning school places / 5 / 5
Pupil admissions service
Extended Schools Programme
Points Credit card system / 10 / 10
SCHOOL EFFECTIVENESS
Primary Schools
Bader Primary School / 6
Bewley Infant School / 6
Bewley Junior School / 6
Billingham South Community Primary School / 6 / 6
Bowesfield Primary School / 6
Christ The King RC Primary School / 6 / 6
Crooksbarn Primary School / 6 / 6
Durham Lane Primary School / 6 / 6
Egglescliffe CE Primary School / 6 / 6
Fairfield Primary School / 6 / 6
Frederick Nattrass Primary School / 6
Hardwick Primary School / 6 / 6
Harewood Primary School / 6 / 6
Harrow Gate Primary School / 6 / 6
Hartburn Primary School / 6
High Clarence Primary School / 6 / 6
Holy Trinity CE Primary School / 6 / 6
Ingleby Barwick School / 6
Ingleby Mill Primary School / 6 / 6
Junction Farm Primary School / 6 / 6
Kirklevington Primary School / 6 / 6
Layfield Primary School / 6 / 6
Levendale Primary School / 6 / 6
Audit Title / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Days / Days / Days / Days / Days
Oakdene Primary School / 6
Myton Park Primary School / 6 / 6
Mandale Mill Primary School / 6
Mill Lane Primary School / 6 / 6
Our Lady of the Most Holy Rosary Primary School / 6 / 6
Norton Primary School / 6 / 6
The Oak Tree Primary / 6 / 6
Oxbridge Lane Primary School / 6
Pentland Primary School / 6 / 6
Preston Primary School / 6 / 6
Priors Mill CE Primary School / 6
Redbrook Primary School / 6
Roseberry Infant School / 6 / 6
Roseberry Junior School / 6 / 6
Rosehill Infant School / 6 / 6
Roseworth Primary School / 6 / 6
St. Bede Catholic Primary School / 6 / 6
St. Cuthbert's RC Primary School / 6 / 6
St. Francis of Assisi CE Primary School / 6 / 6
St. Gregory's Catholic Primary School / 6
St. John the Baptist CE Primary School / 6
St. John the Evangelist RC Primary School / 6 / 6
St. Joseph's RC Primary School (Billingham) / 6
St. Joseph's RC Primary School (Norton) / 6 / 6
St. Mark's Elm Tree CE Primary School / 6
St. Mary's CE Primary School / 6 / 6
St. Patrick's RC Primary School (Fairfield) / 6 / 6
St. Patrick's RC Primary School (Thornaby) / 6 / 6
St. Paul's RC Primary School / 6 / 6
St. Therese of Lisieux Primary School / 6 / 6
The Glebe Primary School / 6
The Links Primary School / 6 / 6
Thornaby CE Primary School / 6 / 6
Tilery Primary School / 6
The Village Primary School / 6 / 6
Whinstone Primary School / 6 / 6
Whitehouse Primary School / 6 / 6
Audit Title / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Days / Days / Days / Days / Days
William Cassidy CE Primary School / 6
Wolviston Primary School / 6 / 6
Yarm Primary School / 6 / 6
Secondary Schools
All Saints CE Secondary School / 11 / 11
Billingham Campus School / 11 / 11 / 11
Bishopsgarth School / 11 / 11
Blakeston Community School / 11 / 11 / 11
Conyers School / 11 / 11
Egglescliffe School / 11 / 11 / 11
Grangefield School / 11 / 11
Ian Ramsey CE Comprehensive School / 11 / 11
The Norton School / 11 / 11 / 11
Northfield School and Sports College / 11 / 11
Our Lady & St. Bede's RC School / 11 / 11
St. Michael's RC Comprehensive School / 11 / 11 / 11
St. Patrick's RC Comprehensive School / 11 / 11 / 11
Thornaby Community School / 11 / 11 / 11
Special Schools
Abbey Hill School Technology College / 8 / 8
Ash Trees School / 8 / 8 / 8
King Edwin School / 8 / 8
Westlands School / 8 / 8
Pupil Referral Units
Bishopton Pupil Referral unit / 5
Green Gates Pupil Referral units (was Thorndale) / 5
Anxious and Pregnant Pupils Unit Redhill / 5 / 5
New Start / 5
Teenage Conception Strategy
Other Learning Establishments/funding streams
Billingham Campus City Learning Centre / 5 / 5 / 5
Grangefield City Learning Centre / 5 / 5 / 5
Excellence in Cities
Thornaby Education Action Zone / 5 / 5
Stockton Deanery Education Action Zone / 5
North Stockton Education Action Zone
Audit Title / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Days / Days / Days / Days / Days
School Effectiveness
The Education Centre / 7 / 7
Education Centre Café / 4 / 4
Education Print room (Closing?)
Attendance (was Education Social Welfare)
Governor Support
Primary School Swimming Service / 5
Advisory Service/ Monitoring School Performance / 5
Music Service / 7 / 7
Sports Development & Sporting Grants / 5 / 5
Graduate Teacher Program / 5
Promoting Citizenship in schools
SERVICE INTEGRATION/YOUTH SERVICES
Youth Clubs
Chapel Road Youth Centre
Clarences Youth Club
Conyers Youth & Community Centre
Egglescliffe Youth & Community Centre
Elmwood Youth & Community Centre
Fairfield Young Peoples Centre
Grangefield Youth & Community Centre
Hardwick Youth & Community Centre
Kiora Hall Youth & Community Centre
Kirklevington Youth Club
Long Newton and Elton Y & C Centre
Ragworth Youth Centre
Robert Atkinson Y & C Centre
Stillington Youth & Community Centre
The Norton School Centre
St Patrick's Youth Club
Thornaby Youth & Community Centre
Willow Youth & Community Centre
Youth and Community Management / 10 / 10 / 10 / 10 / 10
Youth Service
Leisure & Community grants / 5
ADULT SERVICES
Adult's Information Strategy
Learning and Physical Difficulty
Occupational Therapy / 7 / 7 / 7
Audit Title / 2006/07 / 2007/08 / 2008/09 / 2009/10 / 2010/11
Days / Days / Days / Days / Days
Disability/ Elderly Persons Equip Issues and Adaptations / 10 / 10
STEPS Project / 5 / 5
Community Care
Home Care - In House / 7 / 7 / 7
Home Care - Independent Providers / 7 / 7
Home Care - Direct Payments / 7 / 7 / 7
Older People Social Workers Team / 10 / 10
Alma Centre - Physically Handicapped / 6 / 6
Blenheim House for Adults with Disabilities / 6 / 6
Parkview Elderly Persons Home / 6 / 6
Parkfield Hall Elderly Day Centre (Closed April/ May 2005)
Parkside Elderly Day Centre / 5 / 5
Rosedale Elderly Persons Home / 6 / 6
Mental Health Partnership/ TNEY
Mental Health Social Workers Team / 10 / 10 / 10
Ragworth Day Services / 5 / 5 / 5
Ragworth Day Service Café / 5 / 5 / 5
Allensway (Day Services) / 5 / 5
Lanark Close (Residential) / 6 / 6
Oak Road (Residential) / 6 / 6
Clifton House / 5 / 5
Ideal House / 5 / 5
Norton Road Mental Health Day Centre / 5 / 5
Parkside Mental Health Day Centre / 5 / 5
Tithebarn Elderly Persons Day Centre / 5 / 5 / 5
Ware Street Mental Health Residential Centre / 6 / 6
60 Bishop Road (Day Services)
Elwood (Day Services)