Small Business Superannuation Clearing House
Reference guide for superannuation funds
Contents
Superannuation fund contributio n report 1
Saving and formatting superann u ation fund contribution reports 3
Updating superannuation enti t y or fund/product details 4
Superannuation fund contribution report
The means by which the Small Business Superannuation Clearing House (SBSCH) provides super funds details in relation to the superannuation contribution payments it sends to them, has transitioned:
a) from contribution reports – making those details (in the form of contribution reports) available for download from the SBSCH service by those superfunds,
b) to SuperStream electronic messages – sending those details (in the form of electronic messages compliant with the SuperStream data standards) to the addresses designated for that purpose by those super funds using the Australian Taxation Office’s Fund Validation Service (FVS).
The contribution report can be downloaded from the SBSCH website and it may help superannuation fund administrators and trustees with reconciliation. It contains transactional details of payments made into your nominated bank account.
You must only use the contribution reports you obtain from the SBSCH service to:
· match and allocate superannuation contributions, and
· ensure the employer obligation to pass on an employee’s tax file number is met.
Note: Contribution reports are only available online for the past four months.
For reports older than four months email SBSCHenquiries@ sbsch .gov.au or call 1300 660 048.
Step 1
Go to the Clearing House at ato.gov . au/sbsch
Select Log in located on the right of the screen.
Step 2
Enter your user ID and password.
Select Logon.
Step 3
The main page will display.
Select Payment reports.
Step 4
The Superannuation payments page will display.
Enter the payment reference number or the processing date into the corresponding fields. Select either ‘Export as CSV’, ‘Export as PDF’ or ‘Export as XBRL’ depending on which medium you prefer.
Please note that:
· XBRL reports can only be generated using a payment reference number (not via processing date).
· the Payment reference number is a unique number generated by the SBSCH that appears on your bank statement. If a payment reference is entered, a single report is generated containing all member contributions for the specified payment reference.
· the Processing Date can be determined by viewing the contribution payment notification emails sent to the fund’s registered email address. The deposit date specified in these emails is the same as the processing date, except for deposit dates that fall on a Monday and then the previous Saturday’s date must be used. If a processing date is entered, a single report is generated containing all member contributions whose payments were processed on the specified day.
· to produce a .CSV/Excel header sample, select the Header sample hyperlink.
Step 5
The file download box will display.
Select Save.
Step 6
Save the file to the desired location.
Step 7
Once the file has been saved select Open folder to display the file saved in its location.
Step 8
File is displayed.
Note: the file consists of a single header record, followed by one or more fund,
contributor and member records.
CSV file
PDF f ile
XBRL file
For more information about the structure of the file see the Contribution report standards document available under the Resources for super funds and administrators section on ato . g o v .au.
Step 9
If you selected the ‘Export as CSV’ option in Step 4, right click on the saved file and select Open with — Note Pad.
Note: opening the file in Microsoft Excel may change the formatting of the file.
Saving and formatting superannuation fund contribution reports
To avoid incorrect reformatting of the payment reference number field, complete the following steps each time you save the report.
If you are using a later version of Microsoft Excel, the location of the toolbar icons may vary slightly.
Note: that when you save a workbook in the comma separated values (CSV) format, close it, then reopen it, long numbers that are in scientific notation may be lost or rounded off. This is a Microsoft issue.
Step 1
Highlight Column I (or Column AE for superannuation funds that have a bank account number for each member)
Step 2
Select Format from the menu toolbar, then Cells.
Step 3
From the Category list, select Number. Change Decimal places to 0 and select OK.
Step 4
Select File from the menu toolbar, then Save As. Make sure the Save as type reads CSV (Comma delimited).
Enter a file name and select Save.
Step 5
Select Yes to the information message.
Step 6
Select File from the menu toolbar, then Exit.
Step 7
Select No to the warning message.
Updating superannuation entity or fund/product details
The process below details how a superannuation fund can update their entity or fund/product address and authorised contact details.
Step 1
Go to the Clearing House at ato.gov.au/sbsch
Select Log in located on the right of the screen.
Logon using your user ID and password.
The superannuation fund main page will display.
· To update superannuation entity address or authorised contact details, go to Step 2.
· To update fund/product address or authorised contact details, go to Step 3.
Step 2
To amend the superannuation entity details, select Superannuation entity from the menu navigation panel.
The menu will expand to display the options available. Select Entity details.
The Edit superannuation entity details screen will display the current address and authorised contact details.
To update these details, over-key the existing information and select Submit.
Go to Step 5.
Step 3
To amend the fund/product details, select Superannuation entity from the menu navigation panel.
The menu will expand to display the options available. Select Funds/Products.
The Funds/Products screen will display. Select the hyperlinked superannuation fund/product name from the Funds/Products list.
Step 4
The Funds/Products details screen will display the current address and authorised contact details.
To update these details, over-key the existing information and select Submit.
Note: details displayed in grey are read-only and are not editable.
Step 5
You will be asked to verify the information provided.
If the details submitted are correct, select Continue.
Note: if the details submitted are incorrect, select Change. The previous page will display where you can amend your information and re-submit.
Step 6
Your update has been saved successfully. Select Continue and the superannuation fund main page will display.
For more information
Online ato.gov.a u /sbsch
Call 1300 660 048
Email SBSCHenquiries@ sbsch .gov.au
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