400 Commonwealth Drive, Warrendale, PA 15096-0001 U.S.A.
Phone: 724-776-4841; Fax: 724-776-0243
These minutes are for the use of the committee. Unless authorized by SAE, they should not be published or further circulated. REQUESTS FOR CORRECTIONS SHOULD BE MAILED TO SAE HEADQUARTERS WITHIN THREE WEEKS AFTER RECEIPT.
UNCOMFIRMED MINUTES
RMC Meeting Minutes (Public)
Tuesday / Wednesday / Thursday 01/25 – 01/27, 2005
Holiday Inn Select Hotel
4335 CHANTILLY SHOPPING CENTER
CHANTILLY, VIRGINIA
(703) 815-6060
Attendees:
Registrar Management Committee Meeting Attendees
Tuesday Jan 25 2005
Name Company
(** Voting Members)
**Mike Roberts (Chair) Boeing OEM
**Luiz Brandao Embraer OEM
**Vince May Honeywell OEM
**Mike Gallagher Lockheed OEM
**Mike Hayward Northrop-Grumman OEM
**Guy Johansen UTC OEM
**Rich Vinton Raytheon OEM
**David Stevens Rolls Royce NA OEM
**Rick Downs Textron OEM
**Will Tate Vought OEM
Lori Scheid ANAB AB
Hollie Last SCC AB
Reg Blake IAAR / BSI America CRB
Carl Blazik IAAR / CRS CRB
Ed Bayne Boeing OEM
Tim Lee Boeing OEM
Jay Myers SAE SAE
Sidney Vianna DNV CRB
Jeff Carr NQA CRB
Michael Harrell UL CRB
Pete Kucan PRI Registrars CRB
Fred Becker Intertek CRB
Buck Crenshaw JPL Guest
Bob Cook FAA Guest
Attendees:
Registrar Management Committee Meeting Attendees
Wednesday Jan 26, 2005
Name Company
(** Voting Members)
**Mike Roberts (Chair) Boeing OEM
**Luiz Brandao Embraer OEM
**Vince May Honeywell OEM
**Mike Gallagher Lockheed OEM
**Mike Hayward Northrop-Grumman OEM
**Guy Johansen UTC OEM
**Rich Vinton Raytheon OEM
**David Stevens Rolls Royce NA OEM
**Rick Downs Textron OEM
**Will Tate Vought OEM
Lori Scheid ANAB AB
Hollie Last SCC AB
Cindy Miller RABQSA AB
Reg Blake IAAR / BSI America CRB
Carl Blazik IAAR / CRS CRB
Ed Bayne Boeing OEM
Tim Lee Boeing OEM
Jay Myers SAE SAE
Sidney Vianna DNV CRB
Jeff Carr NQA CRB
Michael Harrell UL CRB
Pete Kucan PRI Registrars CRB
Fred Becker Intertek CRB
Attendees:
Registrar Management Committee Meeting Attendees
Thursday Jan 27, 2005
Name Company
(** Voting Members)
**Mike Roberts (Chair) Boeing OEM
**Luiz Brandao Embraer OEM
**Vince May Honeywell OEM
**Mike Gallagher Lockheed OEM
**Mike Hayward Northrop-Grumman OEM
**Guy Johansen UTC OEM
**Rich Vinton Raytheon OEM
**David Stevens Rolls Royce NA OEM
**Rick Downs Textron OEM
**Will Tate Vought OEM
Lori Scheid ANAB AB
Hollie Last SCC AB
Cindy Miller RABQSA AB
Reg Blake IAAR / BSI America CRB
Carl Blazik IAAR / CRS CRB
Ed Bayne Boeing OEM
Tim Lee Boeing OEM
Jay Myers SAE SAE
Sidney Vianna DNV CRB
Jeff Carr NQA CRB
Michael Harrell UL CRB
Pete Kucan PRI Registrars CRB
Fred Becker Intertek CRB
Brian Hughitt NASA Guest
Buck Crenshaw JPL Guest
Bob Cook FAA Guest
Note: presentations are posted on the RMC web site in the folder under minutes associated to this meeting. Where reference is made in the minutes to See Presentation #x, open the file on the web with the corresponding number.
Meeting Agenda
See Presentation #1
In the minutes below:
· Discussions are documented in Blue
· Actions are documented in Red
· Decisions are documented in Violet
· Discussion Example
1. Action Example
1. Decision Example
Meeting Minutes
1.) Welcome, Introductions, and Overview Mike Roberts
· Mike Roberts explained how the RMC works and reviewed IAQG/AAQG meetings
See Presentation #2
2. Action raised to plan for IAQG OT review of AAQG RMC scheme during the Montreal October 2005 meeting. Need to put a plan together beginning with June Savannah meeting. Concern the Brazil September meeting may not be heavily attended so we need to work this earlier.
· Mike Roberts provided review of IAQG OT and RMC structure
See Presentations #3 & #4
2.) Membership Mike Roberts
2. Mike requested an OEM step up to be in succession for taking on the RMC Chair role and take over beginning 01-2006
3.) RMC Roster Categories Mike Roberts
3. Create RMC “103” writing on membership that clearly defines roles & responsibilities (A.K.A. member / liaison / mailing / consultant -- Mike Roberts to take this action on. Does this link the RMC Web activity??
3. RMC Voting Members are the 11 OEMs
RMC Members are the current 11 OEMs, ABs, IAAR reps, and At Large Members
RMC Liaison are active participants
RMC Members and Liaison have access to the RMC private web site
· Mike lead clean up of the SAE AAQG RMC “roster”
4.) Voting Mike Roberts
4. RMC re-affirms no change to existing appendix B, clause B4 of AIR5359
5.) Incorporation Jay Myers
4. RMC Voting members will need to sign off the incorporation papers once SAE has them ready
6.) IAQG/AAQG Documentation Status Mike Roberts/Ed Bayne
See Presentation #5
5. Action for Colin Clarke to present AIR 5493 implementation plan during Fort Worth meeting. (AAQG will release as revision to 5493)
7.) RMC Participation Ed Bayne
· Updated the RMC participation on activities
See Presentation #6
8.) Documentation Team Vince May
6. AAQG documents being released are not consistent with the SAE Technical Style Manual - Who is responsible to ensure the documents meet the standard?? - Mike Roberts to take to the AAQG LT for guidance as SAE may be in position to hire an editor to perform function
7. Action for documentation team to review and provide recommendation at Forth Worth March meeting for RMC 101, 104, 105
8. Mike Roberts to coordinate OASIS implementation on existing data for scoring change with 9101C team & OASIS Team
9.) Process Team Reg Blake
See Presentation #7
9. Process Team to provide update in March AAQG meeting on alignment to AS9104
10. Vince May, Reg Blake, Colin Clarke, and Tim Lee to put time line (implementation plan) on how the process mapping ties to documentation ties to surveillance for Fort Worth meeting
10.) Surveillance Team Tim Lee
See Presentation #8
11. Buck Crenshaw, JPL & Lori Scheid to provide Tim Lee their respective nondisclosure agreement form for possible modification / plagiarizing for common RMC form.
12. Mike Roberts to check with Julio Perez on Oversight Standard Team team make up guidelines for IAQG surveillance (CRBs included??)
13. Tim Lee to work up proposed answer to: Should an AAQG Member not be able support the schedule and they cannot find a replacement, the action to be taken is_____ [provide to RMC in Forth Worth]
5. To the extent possible, we expect AAQG Member participation in follow up to cancelled or failed audits
11.) ANAB Report Lori Scheid
See Presentation #9
12.) IAF Report Lori Scheid
See Presentation #10
13.) SCC Report Hollie Last
See Presentation #11
14.) IAAR Report Reg Blake
See Presentation #12
15.) OASIS Jay Myers
· Jay provided live demo of OASIS enhancements, including the ability to turn on or off tier 2 data
· New enhancements in the works include a link for recent changes (auditors / accreditations, etc) certificate image download and certified supplier excel spreadsheet download
14. Mike Roberts to review with IAQG OT the possibility of adding link for CRB transfers in OASIS
16.) AIR 5493 rewrite Carl Blazik / Hollie Last
See Presentation #13
15. 5493 team to send draft writing(s) to RMC members, CRBs, and Cindy Miller (RABQSA) for review by March Fort Worth Meeting
16. Colin Clarke team to address competency in 5493
17.) RABQSA Report Cindy Miller
See Presentation #14
17. Reg Blake to put together a couple slides for Fort Worth describing the process change for auditor certification RABQSA
18.) Auditor Review Team Rick Downs
See Presentation #15
6. RMC determined the Auditor sub team will review and vote on CRB & AB approvals
18. Rick Downs to discuss with Colin Clarke where the RMC goes with the reviewing of individual course trainers
19. Vince May’s re-write team to ensure AIR 5359 appendix B & C agree with each
7. To be compliant with 5359 and still have the auditor sub team perform the review of ABs, CRBs, and Auditors, the sub team needs to maintain a population of a simple majority of voting members.
8. Will Tate and Vince May to join auditor sub team
9. ANAB to send CRB and Auditor requests to RMC Auditor Sub Team only and not full RMC
19.) INMETRO Report Luiz Brandao
See Presentation #16
20. Luiz Brandao requested Mike Roberts to discuss with Julio Perez the inclusion of the Brazilian 9100 equivalent, NBR15100 in OASIS or list the current technically equivalent writings in OASIS
20.) RMC Website Rich Vinton
See Presentation #17
10. Keep two years of minutes available on Public site
11. Keep until SAE removes on Private site
21. Rich Vinton to research and update resolution log
22. Mike Roberts to update members list and provide to Rich Vinton for posting to web
23. Rich Vinton to change RAB to ANAB and also add OASIS link
24. Rich Vinton to add link called “other links” and remove the SCC, Oasis, IAQG unique links
25. At the private RMC website
Update the information related to the purpose and responsibilities of the RMC
26. Meeting Minutes
Identify the PRIVATE Minutes of Meeting’s from the public ones
27. Photos
Rich Vinton to delete irrelevant/old photos such as number 4
28. RMC Oversight data
Tim Lee is keeping the data in this section. Tim Lee will let Rich Vinton know what data needs to be kept and what data can be discarded, even though Tim believes that the data is already cleaned.
29. RMC Other documents
Hollie will look for a copy of the SCC approval
30. RMC Action items log
Lori (ANAB) will capture the action items from last two AAQG minutes of meeting and transpose them on to a log, to be kept updated, from here on.
31. RMC procedures
Documentation sub team to go over RMC 101, 104 and 105 for review and comments
32. The IAQG Other party Scheme - information
The folder to be renamed to IAQG Oversight team information
33. Other folders to be created with the material developed by the sub teams
34. The RMC folder in the AAQG private website shall be deleted, since the information there is outdated.
35. Mike Roberts to provide info on web stating what is part of ICOP and what is not part of ICOP
21.) Risk Based Surveillance Tim Lee
See Presentations #18 & #19
36. RMC Washington DC meeting attendees to review Risk Tool and send comments to Tim Lee by February 28, 2005.
37. Tim Lee & Lori Scheid to “clean-up” data shown in the assessment (appendix 7) oversight metric and then present in March Fort Worth meeting
22.) NASA Supplier Initiative Brian Hughitt
See Presentations #20 & #21
23.) OASIS Clean-Up Mike Roberts / Jay Myers
· Double Entries
· Old Entries
· Multi-site issues
38. OEMs and CRBs to review OASIS entries and ensure accuracy of information
· Discussion on having OASIS generated Certificate numbers was not supported by the CRB community. Certificate numbers are assigned by CRBs and are unique to their system and become a unique identifier linked to the client - CRBs do not want to change their numbering convention(s)
24.) Surveillance: RMC102 ==> AS91XX Tim Lee
12. RMC102 to include performance based risk assessment in draft rev 4
39. Tim Lee to have Rev 4 of RMC102 available for March Fort Worth Meeting (March 22, 2005)
25.) AIR5493 Issues Mike/Hollie/Carl/Rick
13. To be renumbered as an AS document (versus the AIR format)
14. To the greatest extent practical, There [shall or should] be no duplication between 9104, 5359, 5493 and doc 102
15. RMC endorses the use of competency approach for auditors
16. RMC recognizes accredited auditor programs, but is not in position to mandate as a requirement - is a CRB business decision.
17. RMC recognizes that ABs have the right to subcontract the auditor approval process. If they do subcontract, the ABs are responsible for the oversight of the subcontracted function, subject to oversight by the RMC
18. RMC endorses the addition of AB auditor and AAQG Member surveillance / oversight representatives competency requirement to 5493 as a separate section from CRB auditor competency
19. Auditor oversight belongs in 5359 and not 5493
20. 5493-1 is not to include special section for shared 2nd party auditors - only define an auditor - 5359 describes the 2nd party process
21. 9003 will be included in 5493
22. 5493 is to not require a prerequisite that AAs and AEAs first be lead auditors.
23. Leave the term AA in 5493, ensuring it stays in compliance with the term “Auditor” as described in 9104
· 5493 to take into consideration the e-learning methodology (Class durations)
24. 5493 to set content requirements for courses - 5359 to set out the approval process for courses
40. Draft 5493 to be available for March Fort Worth Meeting (March 22, 2005)
26.) AIR5359 Working Session Mike Roberts / Vince May
· New Revision Format / What's Included
25. Make 5359 as small as possible, removing any information documented in 9104, Doc 102, or 5493
26. To only contain the AAQG sector unique requirements, ultimately becoming the sector unique requirements document including oversight, competency, 9003, etc items
27. To be renumbered as an AS document (versus the AIR format)
28. Writing Team Members
Vince May - Lead
Fred Becker
Buck Crenshaw
Luiz Brandao
Reg Blake
Hollie Last
Boeing individual to be named (Tim Lee to provide Boeing name)
Will Tate
ANAB member to be named (Lori Scheid to provide ANAB name)
Cindy Miller
29. Include in the new 5359, a trilogy chart showing the relationship and major scope, purpose of each in the trilogy
41. Team to create matrix showing correlation to FAA order 8120.12
30. Include section describing and authorizing use of OASIS
31. Include section that deals with the RMC and includes legitimizing lower RMC writings
32. Include guidance on AAs (what approval is, who approves AAs, AA roles etc)
33. Include AS9003
34. Do not include AS9006 (as the AAQG LT has determined AS9006 would not be part of the ICOP scheme)
35. Add section on Communication, (notification of change, complaints, escalation, etc)
36. Show AAQG web page link with directions to access RMC public site in reference document section
42. 5359 re-write to be available for March Fort Worth Meeting (March 22, 2005)
43. 5359 draft ready for comment by June Savannah meeting
27.) Issues Mike Roberts
· AS9003
44. Mike Gallagher to garner support and create a request (presentation) to be made to AAQG / IAQG to raise AS9003 to an International Harmonized status with ICOP/OASIS recognition
· Discussed Conflict of Interest -- OEM Auditors - this is awareness only -- no current action required
· AS9101B vs C issues will require changes to/in OASIS
45. AEA requirements to be defined by Colin Clarke’s Auditor Review sub team (2 & 15, etc.)
· Software Auditor Requirements
· AA Auditor - future / requirements / listing
· Heads up - AAQG members will be starting to request Data Mining from RMC - what data and what format??
46. EAQG-OPMT -- Who from the RMC will go as Rep?? Embraer looking at supporting - if so, get with Tim Lee for protocol and presentation material Luiz provide yes or no to Mike Roberts by Monday 1/31/2005
· RMC Org and Sub-team Assignments
47. Each sub team leader to provide Mike Roberts their team rosters by 2/4/2005
· New RMC Assignments