Item No. 5
REPORT TO: Social Affairs, Health & Housing Scrutiny Committee
REPORT OF: Head of Corporate & Customer Support
REPORT NO: HCCS/15/11S
DATE: 4 May, 2011
Contact Officer: Suzanne Chaloner (Telephone 292179)
SUBJECT: Work Programme
1. PURPOSE OF THE REPORT
To advise Members of the Social Affairs, Health and Housing Scrutiny Committee (SAHHSC) of proposed changes to the Work Programme (WP) and to enable them to consider forthcoming items for Scrutiny.
2. SUMMARY
2.1 The work programme has been updated following the April meeting and changes are highlighted in bold type.
2.2 A Topic Request Form regarding the scheduling of the Care & Social Services Inspectorate Wales (CSSIW) Annual Report has been submitted for Members’ consideration.
3. RECOMMENDATIONS
3.1 Members consider and comment upon the draft work programme at Appendix 1.
3.2 Members consider the Topic Request Form for inclusion in the Work Programme.
4. INFORMATION
4.1 The revised draft Work Programme is attached as Appendix 1.
4.2 The following changes, as agreed by the Committee at the April meeting, have been made:
Additional meeting – 29 June
Owing to the heavy schedule in June and July, an additional meeting of the Committee has been scheduled for Wednesday 29th June at 2pm. Items have been scheduled for the meetings in June, July and September following consultation with Co-Chairs and Officers.
Housing Revenue Account Capital Programme - Kitchen and Bathroom Replacement Programme
During consideration of this item, Members requested that they be provided with information on the prioritisation of properties for the first tranche of the programme. At Executive Board on 19 April, it was agreed that this information will be distributed to all Members as an Information Report. The Head of Housing & Public Protection has indicated that this information will be available in June.
It is therefore suggested that this item is removed from the work programme and that a review of the first year of the programme, as requested, is scheduled for the May 2012 meeting.
4.3 The following items, previously agreed by the Committee, have now been scheduled:
Landlord Services – Pilot Scheme on Renewable Systems. This Information Report, to update Members on the pilot scheme for replacing old inefficient heating systems with renewable technology, has now been scheduled for October.
4.4 In addition, following the Council’s agreement of the 2011/12 timetable of meetings, the Work Programme has been extended through 2012 and meeting dates populated with regular items for consideration as previously agreed.
4.5 The Head of Policy & Performance, Social Care, has submitted a request for this Committee to schedule consideration of the Care & Social Services Inspectorate Wales (CSSIW) Annual Report at the November meeting.
5. EQUALITIES IMPACT ASSESSMENT
Not applicable or required
6. RESOURCE IMPLICATIONS
None
7. LEAD MEMBER COMMENT
Not applicable
BACKGROUND PAPERS / LOCATION / WEBSITE INFO.REQUEST FOR TOPIC TO BE CONSIDERED BY SCRUTINY
Title of proposed report – CSSIW Annual Evaluation Report 2010/11
Purpose of Report / To provide Members with information regarding the CSSIW Annual Evaluation Report for 2010/11.
The report is scheduled to be available from the CSSIW in October 2011.
Contact Officer / Steve Williams, Head of Policy & Performance, Social Care
Tel No: 8027
Date: 15th April 2011
Please tick all that apply and provide detail / Please tick
1 / Referral from other Committee / Council / external body or partnership
2 / Committee steer / recommendation required for Chief Officer only / Yes
Committee steer / recommendation required for Executive Board /Council (please provide date of Executive Board / Council meeting)
Information Only
3 / Consultation Document (e.g. new legislation / policy / Guidance)
4 / Budget issues (e.g. overspends/underspends, budget pressures/savings)
5 / Evidence of high level of public dissatisfaction (e.g. through Members’ surgeries, People’s Voice survey, media)
6 / Does the issue contribute to the Council’s Corporate or Improvement Priorities (listed overleaf)? Please specify.
Assisting older people to live indepedently / Yes
7 / Are there potential outcomes / improvements that can be identified in the report? What are these?
The report will list both areas of good performance and those requiring further attention, which will be reflected within the Social Services Annual Report and Business Plan. / Yes
8 / Has the issue been identified as high risk as a result of a risk analysis, or does it appear on the Corporate Risk Register? (for questions relating to the Risk Register please contact Dave Stewart, tel 292738)
9 / Has the issue been considered in the last 12 months by any other Committee? Please specify.
SAHHSC received the 2009/10 report in February 2011 / Yes
10 / Please specify which meeting of the Committee you wish to submit the report to along with any relevant deadlines / timescales
SAHHSC in November 2011
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Appendix 1
SOCIAL AFFAIRS, HEALTH & HOUSING SCRUTINY COMMITTEEWork Programme from May 2011
Please note that the work programme is a ‘live’ document and subject to change at short notice.
The information in this work programme is subject to approval at the Committee meeting scheduled for 4 May 2011
The order in which items are listed at this stage may not reflect the order they subsequently appear on the agenda / are dealt with at the scrutiny meeting. Please note that for items marked ‘part 2’ it is recommended that the press and public be excluded from the meeting during its consideration in accordance with the Local Government Act 1972 (as amended).
For general enquiries relating to the Council’s Scrutiny function, including this committee’s work programme, please contact Suzanne Chaloner, Scrutiny Facilitator, Scrutiny Team on Wrexham 292179.
For administrative arrangements such as enquiries relating to report despatch dates, venue layouts, setting up of presentations, etc., please contact Sarah Royce, Committee Administrator, Committee Services on 292240.
All Meetings start at 2pm in the Guildhall, Wrexham, unless otherwise stated.
Date of Meeting / Subject / Purpose of Report / Reason for Consideration / Responsible Officer/Contact Officer /
4 May 2011 / Housing & Public Protection Business Plan 2011/12 / To review and comment upon the Business Plan and Priority Areas / Pre-decision Scrutiny / Head of Housing & Public Protection
Allocation and Management of Council - Owned Garages and Plots within Housing Estates / To consider the current procedure in place for the allocation and management of Council-owned garages and plots / Member request / Head of Housing and Public Protection
8 June 2011 / Community Health Council (CHC) / Regular dialogue meetings between CHC representatives and Members / Partnership working / External Scrutiny / Mrs Chris Jones, CHC / Scrutiny Facilitator
Social Services Annual Report / Business Plan Progress / To consider the draft Annual Report prior to its submission to the Executive Board in July / Internal performance monitoring / Pre decision scrutiny / Head of Social Care
WAG Consultation – New Policy for Social Housing Rents / To consider the proposed response to a consultation document on proposals for a new national policy for the setting of rents by Registered Social Landlords and Local Authorities / Consultation response / Head of Housing & Public Protection
Sheltered Housing ‘Hub & Spoke’ / To consider proposals for the roll out model for the Councils’ Sheltered Housing Warden Service (Hub and Spoke model). / Pre decision scrutiny / Head of Housing & Public Protection
29 June 2011 / Betsi Cadwaladr University Health Board / Six monthly progress report on Health Review Projects / Partnership Working / Sheila Wentworth / Scrutiny Facilitator
Housing Estate Offices / Report on the findings and recommendations from the review undertaken as part of the Transformation Programme / Pre-decision Scrutiny / Head of Housing & Public Protection
Local Connection Areas / Further report requested at the meeting on 9 February 2011 giving options in terms of the grouping of Local Connection Areas / Pre-decision Scrutiny / Head of Housing & Public Protection
Disabled Facilities Grants / Report requested at the meeting on 9 March 2011, including comparative data and best practice from other authorities and whether previous concerns relating to duplication have been addressed / Performance Monitoring / Head of Housing & Public Protection / Head of Social Care
13 July 2011 / Future Older Persons Housing Needs / Progress report as requested on 14 July 2010 following the Committee’s consideration of the Research Paper ‘Future Older Persons Accommodation in Wrexham’, compiled by the Council’s Housing Strategy section / Internal performance monitoring / Head of Housing & Public Protection
Housing Benefit Changes / To inform members of the changes to Housing Benefit and the impact on both social and private sector tenants, and to seek Members’ views on the Council’s proposed action plan to mitigate the impact / Pre decision scrutiny / Head of Housing & Public Protection
Tenant Survey / Report on the progress and improvements made resulting from the Tenant Survey reported to Members on 12 January 2011 / Internal performance monitoring / Head of Housing & Public Protection
Social Housing Grant / Deferred from May meeting – to provide Members with information on progress with 2010/11 programme and details of the 2011/12 programme / Pre-decision scrutiny / Head of Housing & Public Protection
14 September 2011 / Community Health Council / Regular dialogue meetings between CHC representatives and Members / External Scrutiny / Mrs Chris Jones, CHC / Scrutiny Facilitator
Housing Debt Recovery / Monitoring report requested at the meeting on 9 February 2011 updating on performance including RSL comparative information and a breakdown of the % of arrears collected compared to total debt. / Internal performance monitoring / Head of Housing & Public Protection
Quality Management Framework for Social Care Providers / Progress report as requested on 14 July following the Committee’s consideration of how Adult Social Care manages quality and performance across both internal and external provider services (including specific reference to CRB, qualification and training).
*deferred from July at Co-Chairs’ request due to work programme constraints* / Internal performance monitoring / Head of Social Care
12 October 2011
Landlord Services - Pilot Scheme on Renewable Systems / To update Members on the pilot scheme for replacing old inefficient heating systems in Council properties with renewable technology. / Information Report / Head of Housing & Public Protection
9 November 2011
14 December 2011 / Betsi Cadwaladr University Health Board / Regular dialogue meetings between BCUHB representatives and Members / External Scrutiny / Sheila Wentworth (Local Authority Management Representative) / Scrutiny Facilitator
Community Health Council / Regular dialogue meetings between CHC representatives and Members (Agenda to be agreed) / External Scrutiny / Mrs Chris Jones, CHC / Scrutiny Facilitator
Social Services Annual Report / Business Plan Progress / To consider performance against key service priorities as defined in the Annual Plan and to consider the draft Annual report prior to its submission to the Executive Board / Internal performance monitoring / Head of Social Care
Protection of Vulnerable Adults / Annual Report (to include All Wales comparison data from Welsh Assembly Government) / Internal performance monitoring / Head of Socail Care
11 January 2012 / Eligibility Criteria (TBC) / To review the proposed eligibility criteria for the following financial year (if a change is proposed) / Policy Development / Head of Social Care
8 February 2012
14 March 2012 / Community Health Council / Regular dialogue meetings between CHC representatives and Members (Agenda to be agreed) / External Scrutiny / Mrs Chris Jones, CHC / Scrutiny Facilitator
Social Services Annual Report / Early consideration of the draft report / Internal performance monitoring / Head of Social Care
11 April 2012
May 2012 / Housing Revenue Account Capital programme 2011/12 – Kitchen Replacement Programme / To receive year end outcome information on the HRA’s kitchen and bathroom replacement programme and to review the prioritisation of properties. / Internal performance monitoring / Head of Housing & Public Protection
June 2012
SCRUTINY ITEMS TO BE SCHEDULED
Engagement with Betsi Cadwalader University Health Board / 8 December 2010 / Report on the specific issues relating to the difficulties associated with engaging with the BCUHB / Service Improvement / Head of Social Care
Review of the provision of day care and respite services in the County Borough / January 13, 2010 / To consider the findings of the review of the provision of day care and respite care across the Borough prior to its consideration by the Executive Board. / Pre decision scrutiny / Head of Social Care
INFORMATION ITEMS TO BE SCHEDULED
Choice Protocol / Agreed 9 April 2008 / Following consideration of the draft Choice Protocol at the April meeting, Committee requested that a further report be submitted to update Members upon the final content of the policy and plans for its implementation in due course. (Letter sent to Geoff Lang, Betsi Cadwaladr University Health Board following February meeting requesting status update. Mr Lang has advised the timescale is being determined and he will advise in due course). / External / Partnership scrutiny INFORMATION REPORT ONLY / Head of Social Care
REGULAR ITEMS FOR CONSIDERATION
6 monthly
(March / October) / Emergency Duty Team / To monitor the performance of the Wrexham, Flintshire and Denbighshire EDT. (These reports are now considered at Joint meetings of SAHHSC and Children & Young People Scrutiny Committees). / External / Partnership Scrutiny / Head of Social Care
6 monthly / Annual
(June / December) / Social Services Annual Report / Business Plan Progress / To consider performance against key service priorities as defined in the Annual Plan (December & June) and to consider the draft Annual Report prior to its submission to the Executive Board July / Internal performance monitoring / Pre decision scrutiny / Head of Social Care
Annual
(December) / Protection of Vulnerable Adults / Agreed in June 2007 to receive annual report (to include the All Wales comparison data from Welsh Assembly Government) / Performance Monitoring / Head of Social Care
Annual
(January) / Eligibility Criteria / To review the proposed eligibility criteria for the following financial year if a change is proposed. / Policy Development / Head of Social Care
6 Monthly
June / December / Betsi Cadwaladr
University Health Board / Regular dialogue meetings between BCUHB representatives and Members / External Scrutiny / Sheila Wentworth / Scrutiny Facilitator
Quarterly / Community Health Council / Regular dialogue meetings between CHC representatives and Members / External Scrutiny / Mrs Chris Jones , CHC / Scrutiny Facilitator
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