2014 Mathematics Primary Adoption ITS
Publishers Invitation to Submit
Instructional Materials
2014 Mathematics Primary Adoption
Prepared by
Curriculum Frameworks and
Instructional Resources Division
California Department of Education
1430 N Street, Suite 3207
Sacramento, CA 95814
January 28, 2013
Table of Contents
Table of Contents 2
Introduction 6
Legal Authority 6
Schedule of Significant Events 7
Instructions to Publishers Submitting Materials 8
Overview of Procedures 8
Instructional Materials Content Requirements 9
a. Types of Instructional Materials Appropriate for Submission: 9
b. Identification of Those Involved in the Development of Instructional Materials 9
c. Accuracy 9
d. Test Preparation 9
e. Inclusion of Content Standards in Instructional Materials 10
Instructional Materials Format Requirements 10
a. Changes to Submitted Instructional Materials 10
b. Alternate Format 10
c. ISBN Requirements 11
d. Technology-Based Materials 11
e. Definition of Alternate Formats of Instructional Materials Appropriate for Submission 12
f. Alternate Formats Included in Initial Submission 12
g. Alternate Formats Developed Post-Adoption 13
h. Clearinghouse for Specialized Media & Translations (CSMT) Requirements 13
Submission Instructions for Publishers 14
Instructional Materials Submission List and Schedule 14
a. Required Components 14
b. Delivery of Submission 15
c. Deadline for Submission List 15
Publisher Fees 15
a. Fee Assessment 15
b. Fee Reduction Requests 15
Distribution of Instructional Materials 16
Shipment Instructions 16
Packaging Instructions 17
Sampling Instructions 17
Shipment Verification 18
Penalties for Unauthorized Changes or Modifications After Submittal 18
Submission of Instructional Materials: Price Quotation 18
Withdrawal from the Adoption 19
Evaluation of Instructional Materials Submitted 20
Educational Content Review 20
Instructional Materials Reviewers, Content Review Experts, and Facilitators 20
Use of IMR/CRE Report of Findings 21
Contact with IMRs and CREs 21
Social Content Reviews 21
Public Review 22
Instructional Quality Commission Advisory Report and Recommendations 23
Display of Instructional Materials for Public Inspection 23
State Board Action 23
Edits and Corrections 24
Edits and Corrections Definitions and Procedures 24
Additional Requirements 25
Publisher Post-Adoption Responsibilities 26
Local Educational Agency Orders 26
Free Instructional Materials 26
Web Site List of Free Instructional Materials 27
Quality of Workmanship 27
Manufacturing Standards and Specifications 27
Textbook Weight Standards 28
Discontinuation of Instructional Materials 28
Delivery of Instructional Materials 28
Pricing, Marketing, and Other Publisher Regulations 28
Funding for Instructional Materials 29
Sufficient Instructional Materials 29
Accessibility Requirements 30
Additional Information on Instructional Materials 31
Flexibility for the Purchase of Non-adopted Instructional Materials 31
Alternate Formats Developed Subsequent to the Adoption of Instructional Materials 31
Instructional Materials Price List 32
New Edition Substitutions 32
Design Resources for Publishers 33
Contacts for Questions 34
List of Attachments 35
Attachments 35
ITS CD-ROM 35
Attachment A: Publisher’s Checklist 36
Attachment B: Selected California Education Code Sections Related to Instructional Materials 37
PART 33: INSTRUCTIONAL MATERIALS AND TESTING 39
CHAPTER 9. PUPIL AND PERSONNEL HEALTH 39
ARTICLE 1. GENERAL POWERS–SCHOOL BOARDS 39
CHAPTER 1. INSTRUCTIONAL MATERIALS 39
ARTICLE 1. LEGISLATIVE INTENT 39
ARTICLE 2. DEFINITIONS 40
ARTICLE 3. REQUIREMENTS, MATERIALS 42
ARTICLE 4. REQUIREMENTS, PUBLISHERS AND MANUFACTURERS 44
ARTICLE 5. PROHIBITED ACTS 47
ARTICLE 6. INSTRUCTIONAL MATERIALS ON ALCOHOL AND DRUG EDUCATION 48
ARTICLE 7. PUPIL TEXTBOOK AND INSTRUCTIONAL MATERIALS INCENTIVE PROGRAM 48
CHAPTER 2. ELEMENTARY SCHOOL MATERIALS 50
ARTICLE 1. SELECTION AND ADOPTION 50
ARTICLE 2. DUTIES OF PUBLISHERS AND MANUFACTURERS 57
ARTICLE 3 – STATE INSTRUCTIONAL MATERIALS FUND 58
ARTICLE 6. OTHER USES (Note Articles 4 & 5 have been repealed) 61
CHAPTER 3. HIGH SCHOOL TEXTBOOKS 62
CHAPTER 4. OBSOLETE MATERIALS 62
ARTICLE 1. DETERMINATION OF OBSOLESCENCE 62
ARTICLE 3. DISPOSITION OF SALE PROCEEDS 64
ARTICLE 4. DESTRUCTION 64
Attachment C: California Code of Regulations Title 5. Education 70
Chapter 9. Instructional Materials (Selected Sections) 70
Subchapter 1. Elementary Instructional Materials 70
§9505. Purchase of In-Service Training. 70
§9506. Improvement of Quality and Reliability Through Learner Verification. 70
Article 2. Adoption of Curriculum Frameworks, Evaluation Criteria and Instructional Materials – Procedures 70
§9510. Definitions. 70
§9510.5. Internal Governance of the Commission. 73
§9511. Curriculum Framework and Evaluation Criteria Committee Establishment, Composition and Membership Qualifications. 73
§9512. Appointment of Instructional Materials Reviewers and Content Review Experts. 74
§9513. Application Process for Curriculum Framework and Evaluation Criteria Committee Members, Instructional Materials Reviewers and Content Review Experts. 75
§9514. Prohibited Communications. 75
§9515. Public Inspection of, and Comment on, Curriculum Framework and Evaluation Criteria. 76
§9516. Public Meetings Held by the Commission and the SBE Regarding Curriculum Frameworks and Evaluation Criteria. 77
§9517. Procedures for Submitting Instructional Materials for Adoption. 77
§9517.1. Follow-Up Adoptions. 78
§9517.2. Textbook Weight Standards. 80
§9517.3. Mathematics Instructional Materials Adoption. 80
§9518. Social Content Standards for all Instructional Materials Adoptions. 81
§9519. Instructional Materials Review Panels and Commission Advisory Report. 81
§9521. Public Comments Regarding Content of Instructional Materials. 82
§9522. Presentation of Public Testimony. 83
§9523. Display of Instructional Materials for Public Inspection. 83
§9524. Public Meetings Held by the Commission and the State Board of Education Regarding Instructional Materials. 83
§9525. Post Adoption Edits and Corrections Procedures. 84
Article 2.1. Acquisition of Adopted Instructional Materials 85
§9527. Free Instructional Materials. 85
§9528. Alternate Formats of Adopted Instructional Materials. 85
§9529. New Editions of Adopted Instructional Materials 86
§9530. School District Ordering of Instructional Materials. 86
Attachment D: Instructional Materials Submission List Template 87
Excel File Specifications 88
Program Descriptions 88
Field Descriptions 88
#1: ITEM / TITLE 88
#2: ISBN OR UNIQUE IDENTIFIER 88
#3: ALTERNATE ISBN 88
#4: LANGUAGE CODE 88
#5: COPYRIGHT YEAR 89
#6: GRADE LEVEL FROM 89
#7: GRADE LEVEL TO 89
#8: NUMBER OF PAGES 89
#9: ALTERNATE FORMAT 90
#10: COMPONENT 90
#11: ELECTRONIC ITEM 90
#12: STUDENT EDITION 90
#13: PRICE 90
Attachment E: Learning Resources Display Centers 91
Attachment F: California Adoption Publisher Contact and Technology Requirements Document 94
Attachment G: Information Regarding Instructional Materials 2014 Mathematics Primary Adoption 95
Attachment H: Publisher Tool Kit for CSMT 97
BACKGROUND 97
NIMAC and NIMAS Requirements 97
CREATING NIMAS FILES 98
Attachment I: Shipping and Item Label Examples 100
Shipping label (K–8 Grade Level Program) 100
Item label (K–8 Grade Level Program) 100
Glossary 102
5 CCR 102
Adoption 102
Adoption Report 102
Basic Instructional Materials 102
CDE 102
CFIRD 102
CRE 102
CSMT 102
Instructional Quality Commission 102
Instructional Quality Commission Advisory Report 103
EC 103
Evaluation Criteria 103
Evaluation Criteria Map 103
Follow-up adoption 103
IMR 103
LRDC 103
Primary adoption 103
Publishers 103
Report of Findings (IMR/CRE Report of Findings) 103
SBE 104
SC Review 104
Standards Map 104
Technology-based programs 104
Universal Access 104
Universal design 104
Introduction
This Publishers Invitation to Submit Instructional Materials (ITS) invites publishers of instructional materials in mathematics to submit basic instructional materials for consideration for adoption by the California State Board of Education (SBE). “Basic” instructional materials are defined under California Education Code (EC) Section 60010(a) as “instructional materials that are designed for use by pupils as a principal learning resource and that meet in organization and content the basic requirements of the intended course.”
This ITS incorporates all applicable statutes, regulations, SBE policies, and evaluation criteria adopted by the SBE.
Changes in statutes, regulations, or SBE policies that occur after the distribution of this document may affect the processes and procedures specified in this document as well as the specific content or format of publications. Publishers will be required to comply with any changes to state laws, regulations, or SBE policies if they participate in the adoption process. Inquiries relating to the 2014 Mathematics Adoption should be directed to the Curriculum Frameworks and Instructional Resources Division (CFIRD) (see section VI, “Contacts for Questions”).
Legal Authority
The SBE adopts instructional materials under the authority of Article IX, Section 7.5, of the California Constitution and in accordance with the applicable provisions of the EC and the California Code of Regulations, Title 5 (5 CCR), including, but not limited to, EC sections 60200–60204 and 5 CCR sections 9500–9530.
The SBE has constitutional authority to adopt textbooks for grades one through eight (Article IX, Section 7.5, of the California Constitution) and statutory authority to adopt instructional materials for kindergarten. EC sections 60200–60204 describe the process for the adoption of instructional materials for kindergarten through grade eight (K–8) and require that submitted materials be evaluated for consistency with the academic content standards and evaluation criteria approved by the SBE.
Publishers shall include in instructional materials submitted for adoption only content standards approved by the SBE and specified in the evaluation criteria for the adoption. See EC Section 60005(b); 5 CCR Section 9517(h).
This Publishers Invitation to Submit Instructional Materials: 2014 Mathematics Primary Adoption sets in motion the process that will enable the SBE to meet the requirement to adopt instructional materials for mathematics pursuant to Assembly Bill 1246 (Chapter 668 of the Statutes of 2012).
The previous primary adoption of K–8 instructional materials for mathematics took place in 2007. The instructional materials that are submitted for review in the 2014 Mathematics Adoption and adopted by the SBE will replace the existing Price List of Adopted Instructional Materials and be eligible for purchase until “the established expiration date for that list pursuant to EC section 60200(i).” (5 CCR 9517.1[c])
Schedule of Significant Events
Adopted by the State Board of Education January 16, 2013
2014 Mathematics Primary Adoption
Event / Date(s) /Survey of publisher interest / October 2012
Curriculum Framework and Evaluation Criteria Committee meets to develop criteria / November 1-2, 2012
Instructional Quality Commission (IQC) approves reviewer application and adoption timeline / December 10, 2012
IQC recommends evaluation criteria to the State Board of Education (SBE) / December 10, 2012
Assembly Bill 1246 takes effect / January 1, 2013
SBE approves reviewer application and adoption timeline / January 16-17, 2013
SBE approves initiation of emergency regulations process. Authorizing legislation must be in place; regulations are good for 180 days. / January 16-17, 2013
SBE adopts evaluation criteria for CCSS-aligned instructional materials / January 16-17, 2013
Recruitment of reviewers (at least 90 days per 5 CCR §9513) / January 18—April 18, 2013[1]
Invitation to Submit Meeting; fee waiver requests due / January 28, 2013
SBE takes action on publisher fee waiver requests / March 2013
Second Publisher Briefing / March 2013
IQC recommends reviewers to SBE / April 19, 2013[2]
SBE appoints reviewers / May 2013
Submission date / May 2013
Reviewer Training / June 2013
Publishers provide samples of instructional materials to reviewers and Learning Resource Display Centers / June 2013
Independent Review / June—August 2013
Reviewer Deliberations / September 2013
SBE holds public meeting to receive comment (EC 60203) / October 2013
IQC makes recommendation / January 2014
SBE takes action on recommendation / March 2014
New mathematics adoption list established
Instructions to Publishers Submitting Materials
Overview of Procedures
This Publishers Invitation to Submit Instructional Materials: 2014 Mathematics Primary Adoption (ITS) is available to all publishers who are interested in participating in the 2014 Mathematics Adoption. This section includes content and format requirements for instructional materials and components submitted for adoption.
Basic instructional materials means instructional materials that are designed for use by pupils as a principal learning resource and that meet in organization and content the basic requirements of the intended course (EC Section 60010).
Instructional Materials Content Requirements
a. Types of Instructional Materials Appropriate for Submission:
• Mathematics Basic Grade-Level Program (K–8)
• Algebra I Course Program
• Integrated Mathematics I Course Program
b. Identification of Those Involved in the Development of Instructional Materials
In both teacher and student resources, “publishers shall list, in the teacher's edition and/or in the student's edition submitted for adoption, only authors, reviewers, consultants, advisors, field test teachers, and others who actually contributed to the development of the materials and the capacity in which they served” (5 CCR Section 9517[i]).
c. Accuracy
It is the responsibility of publishers submitting programs to ensure the accuracy of the materials to be evaluated and approved, pursuant to EC Section 60200(c)(3). Although the Content Review Experts (CREs) and Instructional Materials Reviewers (IMRs) may include recommended edits and corrections in their Reports of Findings, publishers must ensure the complete accuracy of all instructional materials submitted.
d. Test Preparation
Publishers of instructional materials submitted for adoption in California are expected to submit materials that comply with the state’s statutes, regulations, and guidelines related to test preparation including the following:
i. California Education Code Section 60611:
(a) A city, county, city and county, district superintendent of schools, or principal or teacher of any elementary or secondary school, including a charter school, shall not carry on any program of specific preparation of pupils for the statewide pupil assessment program or a particular test used therein.
ii. 5 CCR Section 854 states:
(a) Except for materials specifically provided by the CDE or its agents, no program or materials shall be used by any school district or employee of a school district that are specifically formulated or intended to prepare pupils for the standards-based achievement tests, or the primary language test, if any. No administration or use of an alternate or parallel form shall be used as practice for any pupils.
iii. SBE test preparation policy adopted on September 7, 2000:
No city, county, city and county, or district superintendent of schools or principal or teacher is to use any test preparation materials or strategies developed for a specific test. This includes, but is not limited to, published materials, materials available on the Internet, and materials developed by schools, district or county offices of education, and/or outside consultants.
e. Inclusion of Content Standards in Instructional Materials
Publishers are required to include the complete text of the CCSS in the teacher and student components of their program (Criteria category 2, criteria statements 1 and 7). Where standards are included, they must be reproduced in their entirety as approved by the SBE at its January 16, 2013 meeting. The SBE-approved standards are included on the ITS CD-ROM included with the ITS packet.