POSITION DESCRIPTION
Position Title: Special Assistant to the USM Foundation President and Marketing Specialist
Division: UA
Department: University Advancement
Location: Office on Portland campus with expectation of work/service in Portland, Gorham and LAC
Schedule: Regular, full time, with nights and weekends as required
Reports to: USM VP-Advancement / President and CEO of the University of Southern Maine Foundation
STATEMENT OF THE JOB:
The Special Assistant to the USM Foundation President and Marketing Specialist is primarily responsible for leading and implementing a wide range of project based activities with a particular focus on marketing and presentations, as well as operational and high level administrative tasks.
ESSENTIAL FUNCTIONS:
As primary point of contact for the USM Foundation President, manage complex person-to-person communications with board members, donors, University leaders, and all Advancement staff. Convey information and requests to the USM Foundation President to optimize the President’s productivity, balancing timeliness, need-to-know and always using sound judgement.
Work closely with the President to anticipate and create all deliverables that will be needed.
Create high-impact proposals for potential donors and corporate investors, USM Foundation board members, the University President, other university and System leaders, and others as requested. Proposals will be well-written and incorporate visually effective charts and other graphics, working from preliminary discussion notes of ideas provided by the USM Foundation President.
Develop working drafts of business plans for USM projects, organizing and presenting data effectively.
Oversee marketing and communications products for the USM Foundation in support of the USMF branding team and consistent with USMF branding practices. Ensure full coordination with USM branding and marketing efforts.
Assess progress in goals/priorities and take appropriate steps to influence outcomes.
Maintain the President’s schedule and calendar of appointments, juggling commitments based on priorities, to ensure the President’s best use of time.
Other reasonably related additional duties may be assigned and changes or reassignment of duties may occur as necessary.
SPECIAL ESSENTIAL FUNCTIONS/RESPONSIBILITIES*:
Ability to provide own transportation (fully-insured vehicle), provide proof of a valid driver’s license, and compliance with Maine law regarding vehicle insurance
SUPERVISORY RESPONSIBILITIES:
None
BUDGET RESPONSIBILITIES:
None
INTERNAL AND EXTERNAL CONTACTS:
External: The Special Assistant to the USM Foundation President will serve as a primary contact for board members and top-tier prospects and donors.
Internal: The Special Assistant to the USM Foundation President will work closely with the USM Foundation President, Vice President, Director of Development, and all Development and Advancement staff.
KNOWLEDGE, SKILLS, AND ABILITIES:
· Exceptional interpersonal skills and the ability to interact effectively with board members, University leadership, faculty and staff, prospects and donors.
· Excellent organizational skills and the ability to handle multiple competing priorities, to set and meet deadlines and to deliver quality products in a timely and efficient manner. Ability to take initiative, to problem –solve and to identify both opportunities and potential challenges/roadblocks.
· Highly developed verbal and written communication skills and the ability to create effective presentations for small and large groups.
· Ability and willingness to work with frequent interruptions and manage multiple projects and competing priorities with attention to detail and accuracy.
· Ability to conduct research and assemble data, analyze information, and prepare effective, accurate and timely reports and other documents. Helps to maintain complex paper and computing filing and database systems.
· Highly competent with technology including the Microsoft Office Suite including Word, Excel, and PowerPoint and desktop publishing software such as InDesign.
· Ability to create effective communications initiatives in a variety of media including social media, web, email, and print.
· Ability to work independently and as part of a team.
QUALIFICATIONS:
Required:
· Bachelor’s Degree;
· Minimum five years’ experience in a busy Advancement, sales, or professional business office, managing multiple urgent projects, interpersonal contacts and complex schedules.
· Demonstrated ability to work closely with volunteer board members, high-level prospects and clients/donors.
· Highly developed verbal and written communication skills and the ability to create effective presentations for small and large groups.
· Track record of excellent organizational skills, the ability to multitask, to work independently and as part of a team.
· Ability to conduct research and assemble data, analyze information, and prepare effective, accurate and timely reports and other documents.
· Highly competent with technology including the Microsoft Office Suite including Word, Excel, and PowerPoint and desktop publishing software such as InDesign.
· Ability to create effective communications initiatives in a variety of media including social media, web, email, and print.
Preferred:
· Knowledge of higher education administration.
· Experience with relationship management software and/or iModules.
*NOTE: All individuals who are recommended to fill and subsequently offered a position with special essential responsibilities as listed above, or other licensure or certification, shall have the following additional applicable background screening completed (in addition to regular and standard background screening) based on the responsibilities of the position: Credit history screening, and/or Sex offender registry screening, and/or Federal criminal history screening and/or License/certification verification.
For Human Resources Use
Date Approved: 2/2016
Date Revised:
Job Family: 15
Salary Band: 05
Unit: UMPSA
CUPA code: 325000
Employee: TBD
Position #: 00023108