TABLE OF CONTENTS
P. PERSONNEL -- PROFESSIONAL AND SERVICE
Topics
File: P.1. General Personnel Policies Related to Employment in Pendleton County
(P) P.1.1. Personnel Program Goals
(P) P.1.2. Equal Employment Opportunity
(P) P.1.3. Employer-Employee Relations
(P) P.1.4. Employee Involvement in Decision Making
(P) P.1.5. Employee Conflict of Interest
(P) P.1.6. Liability Insurance for School Employees
File: P.2. Employment of Professional Staff
(P) P.2.1. Vacancy Posting and Recruitment
(P) P.2.2. Priority Teacher Placement Following Consolidation or Merger
of Two or More Grades or Buildings
(P) P.2.3. Criteria for the Selection of Professional Personnel
(P) P.2.4. Professional Certification Requirements
(P) P.2.4.1. Recognition of Out-of-State Licenses
(P) P.2.5. Highly Qualified Teachers
(P) P.2.6 Paraprofessional Certificates
(P) P.2.7. Revocation of Teaching Certificates
(P) P.2.8. Tolling of License and Registration Requirements
(P) P.2.9. Reimbursement for Tuition Costs
(P) P.2.10. FBI Background Check
(P) P.2.11. Applicant’s Response to an Offer of Employment
(P) P.2.12. Testing for Tuberculosis
(P) P.2.13. Issuing Permits to Non-School Personnel Coaches
(P) P.2.14. National Board Certification
File: P.3. Employment of Service Personnel
(P) P.3.1. Vacancy Posting and Recruitment
(P) P.3.2. Promotion and Filling Vacancies
(P) P.3.2.1. Priority Service Personnel Placement Following Consolidation or
Merger of Two or More Grades or Buildings
(P) P.3.3. Background Check for Service Personnel
(P) P.3.4. Commercial Driver’s License and Electrician License for School Personnel
(P) P.3.5. Required Level of Education and Service Personnel Contracts
(P) P.3.6. Competency Testing for Service Personnel
(P) P.3.7. Service Personnel Employment Policies and Regulations
(P) P.3.8. Service Personnel Time Schedules
(P) P.3.8. 1. Bus Operator’s Beginning and Ending Work Station Agreement Form
(P) P.3.9. Custodian Schedules
(P) P.3.10. Computing Overtime Pay
(P) P.3.10.1. Paid Overtime and/or Compensatory Time Work Agreement
(P) P.3.11. Compensatory Time
(P) P.3.12. Title I Paraprofessionals and Instructional Aides
(P) P.3.13. Supervisory Aides
(P) P.3.14. Guidelines for Contract Bus Drivers
(P) P.3.14.1. Contracted Drivers Monthly Report
(P) P.3.15. Testing for Tuberculosis
(P) P.3.16. Employment of Transportation Supervisor
(P) P.3.17. Service Personnel Itinerant Status
(P) P.3.18. Bus Operator Certification
File: P.4. Employee Medical Examinations
File: P.5. Transportation Employees’ Alcohol and Controlled Substance Testing
(P) P.5.1. Employees Required to Undergo Testing
(P) P.5.2. Purpose
(P) P.5.3. Definitions
(P) P.5.4. Prohibitions Relating to Alcohol and Controlled Substances
(P) P.5.5. Required Alcohol and Controlled Substance Testing
(P) P.5.6. Testing Procedures
(P) P.5.7. Handling of Test Results, Record Retention and Confidentiality
(P) P.5.8. Training of Testers
(P) P.5.9. Defeating Drug/Alcohol Screening Tests
File: P.6. Employee Contracts and Compensation Plans
(P) P.6.1 Contract Procedures
(P) P.6.2. Compensation Guidelines
(P) P.6.2.1. Pupil/Teacher Ratio Supplemental Pay
(P) P.6.2.2. Service Personnel Salary Supplement for Advanced Training
(P) P.6.2.3. Salary Increments for Central Office and School Level Administrators
(P) P.6.3. Extracurricular Assignments and Compensation
(P) P.6.3.1. Restrictions on School Administsrators holding Coaching Assignments
(P) P.6.4. Service Personnel Extra Duty Assignments
(P) P.6.5. Regulations for Snow Days
(P) P.6.6. Employees Separated from Payroll before Paydays
(P) P.6.7. Salary Bonus for Classroom Teachers with National Board Certification
(P) P.6.8. Salary Supplement for Professional Personnel with National Certification in Speech-Language Pathology, Audiology, Counseling, School Psychologists or School Nurses
(P) P.6.9. College Tuition Assistance for Instructional Personnel
(P) P.6.10. Service Employee Volunteer Services at School Functions
File: P.7. Employee Fringe Benefits
(P) P.7.1. Worker’s Compensation
(P) P.7.2. Social Security
(P) P.7.3. Unemployment Compensation
(P) P.7.4. Health Insurance Program
(P) P.7.5. Retirement Plan
(P) P.7.6. Section 125 Flexible Benefits (Cafeteria) Plan
(P) P.7.7. Payroll Deductions for Other Employee Benefits
(P) P.7.8. Employee Job-Sharing
(P) P.7.9. Early Notification of Retirement
File: P.8. Employment Actions
(P) P.8.1. Assignment, Transfer and Promotion
(P) P.8.1.1. Removal of a Principal in a Low-Performing School
(P) P.8.2. Reduction in Force Professional Personnel
(P) P.8.2.1. Lateral Positions/Areas for Professional Personnel
(P) P.8.2.2. Professional Personnel Preferred Recall Lists
(P) P.8.3. Reduction in Force for Service Personnel
(P) P.8.3.1. Service Personnel Preferred Recall List
(P) P.8.4. Reduction in Force – Multi-County Vocational Center
(P) P.8.5. Non-renewal of Probationary Employees
(P) P.8.6. Employee Resignations
(P) P.8.7. Suspension and Dismissal
(P) P.8.8. Due Process Rights of School Personnel
(P) P.8.9. Termination or Dismissal of Employees Holding Continuing Contracts
File: P.9. Professional Conduct and Responsibilities
(P) P.9.1. Professional Performance and Responsibilities
(P) P.9.2. Employee Code of Conduct
(P) P.9.3. Reporting Suspected Child Abuse and Neglect
(P) P.9.4. Bill of Rights and Responsibilities for Students and School Personnel
(P) P.9.5. Electronic Mail, Social Media and Networking
File: P.10. Orientation of Personnel
(P) P.10.1. Professional and Service Personnel Orientation
(P) P.10.2. Beginning Teacher Internship Program
(P) P.10.3. Beginning Principal Internship
(P) P.10.4. Training Through the Principals’ Academy
File: P.11. Seniority Rights of County Employees
(P) P.11.1. Professional Personnel Seniority Rights
(P) P.11.2. Service Personnel Seniority Rights
(P) P.11.3. Seniority Rights for Multi-County Vocational Center Personnel
(P) P.11.4. Service Personnel Request for Reclassification
File: P.12. Personnel Records
(P) P.12.1. Procedures for Maintaining Personnel Records
(P) P.12.2. Notification of Affected Employees of a Breach of Security
File: P.13. Personnel Evaluation
(P) P.13.1. Purposes
(P) P.13.2. Definitions
(P) P.13.3. Principles of Operation
(P) P.13.4. Rating Structure for Professional Personnel
(P) P.13.5. Evaluation Procedures for Teachers
(P) P.13.6. Observation of Classroom Teachers for Instructional Supervision Purposes
(P) P.13.7. Evaluation Procedures for Administrators
(P) P.13.8. Evaluation Procedures for Professional Support Personnel
(P) P.13.9. Evaluation Procedures for Coaches
(P) P.13.10. Evaluation of Extracurricular Assignments
(P) P.13.11. Timelines
(P) P.13.12. Training
(P) P.13.13. Improvement Plan Forms
(P) P.13.14. Improvement Plan Progress Report
(P) P.13.15. Extracurricular Assignments Observation/Data Collection Forms
(P) P.13.16. Evaluation of Extracurricular Assignment Forms
(P) P.13.17. Service Employee Evaluation
File: P.14. Personal Leave and Vacation Policy
(P) P.14.1. Personal Leave Regulations
(P) P.14.2. Vacations
(P) P.14.3. Sick Leave Bank
(P) P.14.3.1. Sick Leave Bank Enrollment Form
(P) P.14.3.2. Sick Leave Bank Request for Days Form
(P) P.14.4. Personal Leave Donation Program
(P) P.14.4.1. Personal Leave Donation Program Form
File: P.15. Leave of Absence Policy
(P) P.15.1. Military Leave
(P) P.15.2. Educational Leave
(P) P.15.3. Child Care and Related Leave
(P) P.15.4. Political Leave
(P) P.15.5. Short-Term Leave
(P) P.15.6. Jury Service/Witness Subpoenas
(P) P.15.7. Annual Leaves and Holidays
(P) P.15.8. Employee Meetings
(P) P.15.9. Association Conferences
File: P.16. Family Medical Leave Benefits
(P) P.16.1. Regulations for Implementing Family Medical Leave Benefits
File: P.17. Working Conditions
(P) P.17.1. Professional Workload and Time Schedules
(P) P.17.2. Coaches’ Teaching Load
(P) P.17.3. Employee Duty Free Planning Period and Lunch Hour
(P) P.17.4. Administration-Employee Communications
(P) P.17.5. The Faculty Senate
(P) P.17.6. Solicitation of Employees
File: P.18. Employee Staff Development Programs
(P) P.18.1. Professional Staff Development Council
(P) P.18.2. Service Personnel Staff Development Council
(P) P.18.3. Multi-Cultural Education for School Personnel
(P) P.18.4. Specialized Training Related to Violent Student Behavior for all Teacher Aides
(P) P.18.5. Service Personnel Compensation for out of County Conferences
(P) P.18.6. Employee Option to Earn an In-lieu Continuing Education Day
(P) P.18.7. Failure to Complete Required Continuing Education Hours
File: P.19 Drug Free Workplace
(P) P.19.1. Drug Free Workplace Guidelines
File: P.20. Substance Abuse and Tobacco Control
(P) P.20.1. Definitions:
(P) P.20.2. Maintaining a Safe and Healthy ATOD Free Environment
(P) P.20.3. Enforcement Provisions for Staff and Public
(P) P.20.4. Policy Review
File: P.21. Racial, Sexual, Religious, Ethnic Harassment & Violence
(P) P.21.1. Policy Implementation Procedures
(P) P.21.2. Obscene, Anonymous, Harassing and Threatening Communications by Computer, Cell Phones and Electronic Communications
(P) P.21.3. Issuing Subpoenas to Aid in Criminal Investigations Involving Certain Crimes against Minors
File: P.22 Substitute Employees
(P) P.22.1. Substitute Teacher Regulations
(P) P.22.1.1. Professional Substitute Pay Scale
(P) P.22.2. Substitute Service Employees’ Guidelines
(P) P.22.2.1. Procedure for Assigning Service Substitutes
(P) P.22.2.2. Service Substitute Pay Scale
(P) P.22.2.3. Maintaining a Listing of Substitute Service Personnel
(P) P.22.3. Procedure for Calling Service Substitutes
(P) P.22.4. Substitute Service Personnel who are Unavailable for or Refuse to Accept Assignments
(P) P.22.5. Long-term Substitute
(P) P.22.6. Substitute Employees Who Complete 133 Days of
Employment in Any One School Year
(P) P.22.7. Substitute Benefits after 30 Consecutive Days in a Position
(P) P.22.8. Retired Teachers as Substitute Professional Personnel (Deleted)
File: P. 23. Prevention of Sexual Abuse and/or Molestation of Students
(P) P.23.1. Policy Implementation
(P) P.23.2. Supervision of Students
File: P. 24. Employee Grievance Procedure
(P) P.24.1. Definitions as They Apply to the Pendleton County Board of Education
(P) P.24.2. Grievance Procedure Generally
(P) P.24.3. Grievance Procedural Levels
(P) P.24.4. Grievance Enforcement and Appeal
(P) P.24.5. Allocation of Expenses and Attorney's Fees
(P) P.24.6. Mandamus Proceeding
File: P.25 Employee Protections from Physical Threat and Assault
File: P.26 Endnotes
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PENDLETON COUNTY BOARD OF EDUCATIONP. PERSONNEL – PROFESSIONAL AND SERVICE
File: P.1. General Personnel Policies Related to Employment in Pendleton County
/ Adopted: August 20, 2003Last Review:
September, 2011
All employees of the Board are classified as either professional or service. Professional personnel are those employees required by law or by the rules and regulations of the State Board of Education to hold professional certification for the work they perform in areas of administration, supervision and instruction. All other Board employees are designated as service personnel. A comprehensive list of service job titles is contained in WVC §18A-4-8. The Board shall hire such members and classes of service employees as may be deemed necessary to support the total school program.
The employment of all personnel shall be made by the Board only upon the nomination and recommendation of the Superintendent. In case the Board refuses to employ any or all of the persons nominated, the Superintendent shall nominate others and submit the same to the Board at such time as the Board may direct. All personnel so nominated and recommended for employment and for subsequent assignment shall meet the certification, licensing, training, and other eligibility classification as may be required by state law, state board regulation, or local regulations.
All prospective employees shall make application through the personnel office. When possible, all credentials should be on file before the recommendation is presented to the Board.
West Virginia Codes §21-1B-1 thru §21B-1B-5 require the Pendleton County Board of Education to maintain at the Central Office, records of all employees, together with proof of their legal status or authorization to work in the school system.
(P) P.1.1. Personnel Program Goals
The personnel employed by the Board constitute the most important resource for effectively conducting a quality instructional program. The District's program will function best when it employs highly qualified personnel, conducts appropriate staff development activities and establishes policies and working conditions which are conducive to high morale and which enable each member to make the fullest contribution to District programs and services. The goals of the Board's personnel program shall include the following:
v To develop and implement strategies and procedures for personnel recruitment, screening, and selection that will result in employing the best available candidates, (i.e., those with highest capabilities, strongest commitment to quality education, and greatest probability of effectively implementing the district's instructional program);
v To direct principals to develop a climate in which optimum staff performance, morale, and satisfaction are produced;
v To provide positive programs of staff development designed to contribute both to improvement of the instructional program and to each staff member's career development aspirations;
v To provide for a genuine team approach to education including staff involvement in planning, decision making, and evaluation; and
v To develop and utilize positive personnel evaluation procedures that will contribute to the improvement of both staff capabilities and the instructional program.
(P) P.1.2. Equal Employment Opportunity
As required by federal and state laws and regulations, the Pendleton County Board of Education does not discriminate on the basis of gender, race, color, religion, handicapping condition, marital status, or national origin in employment or in its educational programs and activities. Inquires may be referred to the Title IX Coordinator at the Board of Education Office, Franklin, West Virginia.
(WVC §5-11-1---19; see Endnotes for Federal Acts)
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(P) P.1.3. Employer-Employee Relations
The West Virginia Board of Education recognizes that the effective and efficient operation of the public schools within West Virginia depends upon the development of harmonious and cooperative relationships between county boards of education and school employees. Each group has a fundamental role to perform in the educational program and each has, in some instances, separate, distinct and clearly defined areas of responsibility, as provided for in Chapters 18 and 18A of the West Virginia Code. However, there are instances, particularly involving questions of wages, salaries, and conditions of work that are subject to disagreement and misunderstanding and may not be so clearly set forth.
In order to minimize possible disagreement and misunderstanding, the State Board has adopted the following statement of policy and procedure:
v County boards of education, subject to provisions of Chapter 18 and 18A of the West Virginia Code and the rules and regulations of the State Board of Education, are responsible for the management of the schools within each county. Their powers and responsibilities in setting policy and procedures and in providing for such management are broad but are not absolute.
v Employees of boards of education share the responsibility for implementing the policies and practices approved by boards of education and they have certain rights and responsibilities as provided in statue, in contract or in accepted practice.
v School employees are entitled to meet together within associations and to work together in order to improve their circumstances or the circumstances of the schools. However, the right to strike does not exist for any public employee in the State of West Virginia, including school employees.
v Boards of education and school employees can most effectively discharge their total responsibilities to the public and to each other by establishing clear and open lines of communication. Employees should be encouraged to make suggestions, proposals and recommendations to the board of education through appropriate channels. Decisions of boards of education concerning such suggestions, proposals and recommendations should be communicated to the employees clearly and openly.