Online Time Reporting Process

To report and get paid for the hours you worked as a tutor, please follow the steps below:

I. SET UP YOUR EMPLOYEE ACCOUNT

1.  Turn in hiring documents to Peer Tutor Coordinator. We need 2-5 days for processing.

2.  Get your employee number from the email sent to you by the Tutoring Office.

3.  Go to myMadisonCollege and click the link for the New Employee Initial Login (Account Activation.)

4.  Use your employee number and date of birth to begin the activation. (Do NOT use your student ID/One Card number.) When complete, you will have a user id and password.

II. USE myMadisonCollege TO REPORT YOUR HOURS

1.  Log into myMadisonCollege with your employee ID and password.(Do NOT use your student ID.)

2.  Click the Compensation Launch Pad to access the hour reporting features.

3.  Select “Timesheet” from the drop-down menu at the bottom of the screen and click Go.

4.  On the proper day, report data in the following fields:

-In Time (rounded to the nearest ¼ hour with AM or PM indicators)

-Out time (rounded to the nearest ¼ hour with AM or PM indicators)

NOTE: If you do not choose, the system will default to AM.

-Time Reporting Code (Student Help or Casual. Do NOT select Overtime or OT).

-Combination Code. Your combination code will be provided in the email from the Tutoring Office. Should this number change, you will be notified by our staff.

These are the basic instructions. For a more complete guide, use the following location on our website to show you how to report your hours: http://matcmadison.edu/in/peoplesoft-time-sheet-training .

NOTE: You may enter or modify time worked multiple times throughout the week, but all hours for the week MUST be reported by the following Monday at 9:00pm.

Please contact the Peer Tutoring office (room 232A) if you have any questions or concerns.


Other Features of the Time Reporting System

VIEW PAY ADVICE

With the advent of the Online Time Reporting System, Payroll no longer mails pay stubs to any employee. However, each employee can access this information individually. The steps are below:

1.  Log into your employee account and click the Compensation Launch Pad.

2.  In the Go To menu, select View Pay Advice and click the yellow Go button.

3.  Click the yellow Search button. A complete list of all pay stubs will be displayed in chronological order with the most recent on the top. Click on any link in the top row to see that pay stub.

4.  Information these stubs provide:

a.  Date of your first (and most recent) paycheck.

b.  The hours worked for that pay period

c.  Year-to-date total of hours worked.

d.  Deposit amount for that pay period.

e.  Year-to-date earnings.

f.  Any tax amounts withheld by pay period and year-to-date.

You can print these using the Printer Friendly Page link at the top of the page.

NOTE: Pay stubs are usually viewable 1-2 days prior to each pay date.

Troubleshooting the Online Time Reporting System

Problem / Solution
I did not report hours for last week and it is past Monday at 9pm. What do I do? / On any given day, you can report hours for the current week and the previous week. Once in the current week’s time sheet, click the “<Previous Week” link to view prior weeks. Reporting hours late may cause a delay in receiving pay for those hours. But you will get paid for all hours worked and reported.
I cannot set up my employee account. / -Make sure you have selected the New Employee Login.
-Do NOT use your Student ID number or your Social Security Number. Use only your Employee Number; it usually starts with a 9.
I cannot log in to my employee account. / -Be sure you are using your Employee Account ID and Password. You cannot log into the Compensation Launch Pad with your Student account.
-Try resetting your password. This requires that you have your employee number and that you know the answer to your challenge question.
The combo code you gave me does not work. / -Do not try to copy/paste the combo code from the email we sent you. Click the magnifying glass and select the code from the lookup menu.
I worked more than two non-consecutive sessions today. How do I report the third one? / -At the far right of the screen is a plus button for each day. Click that button to insert another row below the current one for that day.
NOTE: If you work with one student from 1pm-2pm and another from 2pm-3pm, you should report your time as 1pm-3p m.
I already submitted my hours but they were recorded on the wrong week. How do I fix that? / -The first step is to delete the rows off the incorrect week. Use the minus button at the far right of each day. Then hit Submit. Navigate to the proper week with the Previous Week and Next Week links to enter the hours on the proper week.

Should you need help beyond what is provided here, please contact the Help Desk at 246-6666.

11/12/2010