Community Partnership Staff Meeting
330 N. Jefferson, Springfield, MO 65806
June 9, 2014, Noon – 2 PM
Welcome
Janet opened the meeting at noon. Those celebrating June birthdays were Morgan, Ben, Amanda C., Pepi, Chris, Mary Lu, David, Eric S., and Erica M. Thanks were offered to Michael, Marcia and Melanie for providing the treats.
Successes & Celebrations
Congratulations:
· to Denise, who finished the DRDP (Desired Results Developmental Profile) process. She started the first of four phases in November and finished the last phase in Springfield.
· to Amber, who is now a Certified Green Dot Instructor and will present to the Higher Education Committee on Thursday. The Green Dot strategy is a comprehensive approach to violence prevention that capitalizes on the power of peer and cultural influence across all levels of the socio-ecological model.
Morgan thanked Trent for putting together an exciting opportunity for the CASH program. Trent’s ideas were to present basic business financial literacy to local small business employees and market this to the business owners for a small expense covering fee. The Great Game of Business already does this, but they are considering the possibility of sharing their material with us and letting us proceed! Morgan and Trent have been invited to one of the organization’s seminars, for free, next Thursday.
David – The Weller Garden was taken away but has been re-granted. Though it is past planting season they are still going to plant this week. The Weller Neighbor for Neighbor group discussed how to get people out of their houses. On June 28th, at Smith Park, they will have Pony’s in the Park from the Equestrian Center, for kids to ride on. David and Patricia are having a competition to see who can come up with the cheapest, most creative stick pony. At the event they will have a craft spot to make stick ponies.
Mary – CPO received notice this morning that we are now a partner with the Diaper Bank.
Erica H. - Big Rig Night will be at the Battlefield Mall north parking lot and is for families with small children. There is no cost to attend the event and so far they have about 32 vehicles. The event will run from 5:30 – 7:30 pm on June 15th. We are partnering with SPS Parents as Teachers on this event.
Charla – Erica H. was on KOLR 10 news last week talking about the new legislation for registered vendors, those who are unlicensed or licensed exempt. One of Charla’s providers was on with her and did an excellent job representing an unlicensed home.
Will stated that Amber was on KSPR news last week representing the Silent Witness Project.
Nick stated that through the NFH Suicide Prevention Grant they have two PSA’s currently running on the radio and are in the works of creating a video. He thanked Will for putting so much work into the videos. They will begin running on KY3, KSPR and Ozarks CW from July 7th – August 3rd.
Amanda S. & Will re-vamped the volunteer registration website. Will displayed the new web page and shared that the software is far more dynamic than they realized. He will give further explanation in a future staff meeting.
Will played a video that Alex, the intern, put together called News in a Flash. Also, Will is creating Quick News to be sent via email each week.
Eric Sutton’s bowling team raised $1,100 for CPO, which will go to the CASH program.
Amanda S. finished her last neighborhood clean-up a couple weeks ago. She thanked Patricia, David and Eric S. who helped out with many of the events. There were 14 neighborhoods, they served 953 households and took a total of 173.25 tons of trash.
Brooke thanked Will, our resident meteorologist, for presenting on Career Day at McGregor Elementary.
Erica M. thanked Kate for finding material to go with C-2000 curtains and sewing them together over the Memorial Day weekend.
Upcoming Activities, Events and Need to Know Info
Janet gave an update on the United Way search for a new CEO. Paul Thomlinson and Janet are both serving on the search committee. They initially had 100 resumes, which they narrowed down to 10. They narrowed it down further to 5 applicants. They will be conducting phone interviews on Wednesday, June 11th.
The management team has asked all teams to put together a report of what has been accomplished/done during the past year. There will be a Survey Monkey to give feedback and suggestions to each team. These will be given to each team before our annual retreat.
Janet announced that instead of the management team planning the Annual Staff Retreat, they would like to have an internal team to do the planning. This committee will be comprised of up to two members per Division and one management team member, and will be fully empowered to plan all aspects of the retreat; there are just a couple of topics from the management team that need to be included in the retreat agenda. The Committee will be given a budget, and then have full reign to decide the date and location of the retreat, plan the agenda and coordinate the preparation and implementation of the event.
Usful Glassworks, out of Boise, ID, collects re-cycled glass products and makes usable items to sell. One of our Board members, Debbie Shanz-Hart, brought this idea for us to replicate here. The company is willing to show us how they conduct the business. If it works out, Janet will take it to the Board as an idea for us to raise revenue above grants, contracts and donations.
We are working with MSU to do the market survey and the communication plan. We are setting the market survey now and will conduct one every year. Dr. Hough, from MSU, has agreed to do this and is recruiting graduate students to do all the work, at least for the phone interviews. We will do online and paper surveys (convenient surveys) in August and September, which our staff will help to get additional data to use for our first year. We will conduct the surveys every year to show growth and community awareness.
Janet thanked Patricia, Danell and Michelle, who had a site visit with FACT, the organization that oversees the 20 partnerships, last week; and it went really well.
Morgan is in the process of writing grants and starting her annual banker visits this week.
Kate met with KPM to analyze our services and an adjustment was made to the contract, dropping about $900 a month! The new contract covers all workstations for full time and part time staff. All desktop printers will be covered in the new service. KPM will cover up to two wireless devices (tablet and smart phone) per user. The procedure remains the same, where you fill out a ticket service from the icon at the bottom of your computer. If the issue does not require them to travel on site, then there will be no charge. On site visits are charged per hour and must be approved by the Deputy Director and Janet before it may be conducted. You can go to KPM for them to work on a problem without an additional charge. The Pod and intern computers are not covered under the new contract.
Permission from United Way was given to remodel the Pod and will begin this coming Thursday. We will need volunteers to help with the wallpaper removal and painting. A sign-up sheet was passed around to solicit for this help.
Steve – We are 9 days away from the Hidden Impact Conference at the Oasis Center. Please continue to talk about it and send out the promotional flyer to anyone you feel would benefit from it. There have been about 200 registered and they hope to have 250 before the conference. The online registration will be closed this Friday, June13th.
Steve and Nick are going to Jefferson City for a Drug Endangered Children’s training of trainers, which will allow Nick to do what Steve has been doing for the past couple years, training in our service area. It is open to 20 participants, and half of them are coming from our region. It’s exciting that we will have nine individuals that could conduct the training.
Amanda S. - MSU’s Leaders in Community Service Program (formerly SCAT) has invited us to be one of their placement sites. LCS is a federal work study program that coordinates with different agencies to employ student workers (who are paid by MSU). A student worker would be placed with us for the 2014-15 academic year and work 10-12 hours/week. I’m going to an orientation on the program next week and will have more details then. If anyone has any specific questions about the program, please let me know.
If anyone is interested in potentially having a LCS student, please give me the following information by next Monday, 6/16.
· Type of individuals/ part of community student would impact most
· Short-term impact student will have on our agency and clients served
· Long-term impact student will have on our agency and clients served
· Approximate # of clients students would interact with over
o One day
o One week
o One month
o 6 months
o One year
Dana explained that Every Child Promise is partnering with Washington Avenue Baptist Church to provide an Early Childhood hub. Springfield Public Schools and MO Pre-School Project is going to provide childcare on that site. Victory Trade School is going to something similar where they will have a one year certificate or CDA credential, as they become residents at the Victory House. In addition, OACAC’s Head Start will combine their current CDA, which is a training they do throughout the year with their staff, with Victory Trade School, so we can share resources. OTC will partner as well, but we don’t know in which area yet. There will be at least infant/toddler spots at the Washington Avenue Baptist Church and MSU has offered to bring their community nursing to the site. They will have a Parent as Teacher educator there, as well. The MPP Project will start in mid-August. Dana will send out applications for us to use in the future.
Denise is wrapping up her Head Start class observation visits.
Nick – Youth Mental Health First Aid – June 13th in Bolivar and June 30th in Nixa. There are still openings available in both trainings.
Eric S. – May 17 - Robberson had there Rendezvous with 65 in attendance.
May 18th - Tom Watkins had another Blues Picnic with 53 in attendance.
May 19th – last day for KIDSCASH at Williams Elementary
May 27th was Lead n Learn – Team Work
May 28th was William’s Elementary 5th grade promotion
June 7th - Woodland Heights Dirt Day
July 26th – Summer Bazaar - UDA and the C-Street City Market – with vendors and performers, from 6-10:30pm
Central Christian Church celebrated their 125th anniversary and it was well attended.
The Pepperdine Community Center discussion is coming up soon.
July 15th - Caring Communities Summer Planning.
Erica M. and Amber will be coordinating “SYNAR Tobacco” visits (kids attempt to buy tobacco covertly). They start in July, but the prep work with training the kids is now. Erica M. and Chris are working on the end of year report and the strategic plan for next year.
The curtains are up on both doorways to the Prevention Office to help keep the noise level down when on conference calls, etc.
Erica H. – Kindergarten Camp is four weeks away, July 7th thru the 11th, with 206 children registered for nine sites. The goal is to have 300 kids and they hope to have more registered before it begins. They have hired existing kindergarten teachers on the sites, who will go through training and they are recruiting volunteers to help in the classrooms. They received money from the DAR Foundation to focus on the school readiness effort. Some of the money will go for Kindergarten Camp and some to Kindergarten Club. They are partnering with SPS Parents as Teachers to offer Kindergarten Club at all 36 elementary schools in Springfield.
Baby & Me is doing very well with 10 active families. They are hosting “Read From the Start” – July 24th and August 21st, targeted to those with children under the age of three. Those who attend both sessions will go away with a mini library. They can serve up to 30, if you know of anyone you feel would benefit from these events.
Brooke is planning a Career Day at Robberson Elementary. She is piloting the Weekend Backpack Program at both of her schools. Brooke reminded everyone that the Strength’s Training is this coming Wednesday.
Will – Kindergarten Camp and the Big Rig Truck event will be featured on this Sunday. The Newsletter will cover the story as well.
· Suicide PSA will start running July 7th thru August 3rd.
· Email any events you have coming up on the calendar so that Will can make sure it is on our website.
· Don’t forget the fundraiser at Logan’s Roadhouse this coming Thursday. Bring the coupon, or you can scan it from your phone, and 15-20% will go to CPO. They are decorating the restaurant in CPO colors. Invite your friends, as well. This will be and on-going event every second Thursday of the month.
· The new CPO brochure goes to print today and will be ready by Thursday, June 12th.
Diamond is planning for the National Night Out; and Mercy is going to try to land a helicopter this year.
Danell – We have a partnership with Chase, where we can send projects to their office and they give us money. Much of that money is used for social work projects. If you have projects to send to Chase, like folding newsletters, mail readiness, etc., please contact Danell.
We have talked about doing parent education in our schools but didn’t know what to do. We surveyed parents and teachers through the schools this past spring, and received 1200 surveys back. The data was input into the Survey Monkey before it was shut down, so they will be able to use the data to help determine what we will do in our programs next year. They had about 150 parents say they were interested in helping or planning, giving them some point people to go to. One of the top things they wanted was extra-curricular activities for the families.