Liberty Union Music Boosters
Middle School Music Room
Minutes – December 1, 2009
I. Attendance – Aleta Burnside, Paula Smith, Amy DiFrischia, Michele Morrone, Vera Welker, Dan Maldovan, Robin Johnson, Chet Coleman, Ben Factor, Emily Fisher, Anna Lawless
II. Call meeting to order - Paula Smith Meeting called to order at 7:35 pm
III. Secretaries Report - Aleta Burnside
a. November minutes were distributed and reviewed; approved by Michele Morrone and Anna Lawless.
IV. Treasurers Report – Michele Morrone
a. November’s preliminary treasurers report was distributed and reviewed
b. Taxes for 2009 have been completed
c. Sausage & Cheese raised approx $2500
d. Paid $3000+ for Fall bus fees
e. Booster and PIT shirts are included in Uniform/Shirt total
f. Report approved by Anna Lawless and Dan Maldovan.
V. Band Directors Report - Ben Factor
a. Marching Band received straight superior ratings at the State OMEA competition
b. MS and 5th Grade Bands held their winter performances
c. Jazz and PEP bands are just getting started
d. All County Band is Jan 11, 2010 at Pickerington North; 18 students submitted recordings and will find out if selected by end of next week.
VI. Choir Directors Report - Emily Fisher
a. Busy month ahead for December
b. All County Choir performed in Nov; 16 students performed (8 HS; 8 MS)
c. Chorale sang for the Methodist Church Community Service
d. Chorale will be singing at a combined choir event on Jan 5, so Emily will miss the next Booster Meeting.
VII. Old Business - Paula Smith
a. Breakfast with Santa, Dec 5 (Vera Welker – Chair)
- Sold 78 tickets so far, will sell tickets at door ($5 per person); Lisa Feyko will take tickets
- Secret Santa will be in the Youth Room since it can be locked
- Will need 10 tables for breakfast; centerpieces are done and crafts are ready
- Set-up will be Thursday @ 5:30 and Friday after school
- Students to bring Milk and OJ (need 10 gallons of each), 8 oz Styrofoam cups and Candy Canes (for treats)
- Boosters to provide plates and napkins; Kitchen help to be there @ 8:00 Sat morning, students by 8:30.
b. Market Day Fundraiser (Michele – Chair)
- Cookie forms have been circulated; Aleta and Michele to make cookies as samples for Breakfast w/Santa. Orders due by 12/5; cookie pick-up 12/12.
- Starting with January order, pick-up will be 3rd Saturday of the month from 9:00-11:00 in MS Cafeteria; Michele has set-up a special market day email account
c. Baltimore Restoration Cookie Walk, Dec 12 (Michele – Chair)
- 15 boosters to provide 2 dozen cookies each in disposable containers; drop off @ Elementary between 8:00 – 9:00 Saturday morning.
d. Treasurer Audit (Michele)
- Michele has received good advice, but hasn’t received any updates regarding new system to track expenses; recommend removing as agenda topic until further updates become available. Aleta to remove as old business item.
VIII. New Business – Paula Smith
a. Robin Johnson has finished the Guard cabinet. The cabinet is 7’ tall and 6’ wide and will be set-up in the music room after renovations are complete. The Johnson’s donated the remaining balance of Bethany’s student account toward the cabinet. The Music Boosters will reimburse Robyn for the difference.
b. Director Account Fund Raisers – Michele proposed that 10% of profits from future Director fundraisers go to the General Fund. It takes a lot of the Treasurer’s time to handle the money and student account updates from these fund raisers and would like a small percentage to go to the general fund for the efforts. Both Ben and Emily agreed that 10% of future Director fund raisers should go to the General Fund. All in attendance were in favor.
c. Nick Byers dedication – Michele suggested that a committee be formed to dedicate the new shelves and trophy case that will be built in Nick’s memory. The one year anniversary of Nick’s passing will be April 5th and we’d like to plan a dedication in late March/early April. Can discuss at upcoming meetings.
d. Alternative trip plans (for Chicago) – Both Choir and Band (Concert and Jazz) will participate in the Music in the Park at Kings Island, May 1 2010. Student cost will be $60. Will need to confirm if any conflicts with other schedules.
e. Scholarship Fund – Ben raised this topic for discussion. Comments included:
- Currently used for Honor Band/Honor Choir subsidy
- Ben distributed a sample application form, along with proposed guidelines
- Preliminary recommendations:
1. Expand use for students interested in taking lessons
2. Review/approve applications every 3 months
3. Place a dollar amount cap for a 3 month period
4. Will there need to be a priority for use?
5. Have to have an ongoing source of revenue for the Scholarship Fund.
- Chet raised concern about how to determine who qualifies for scholarship funds. The Boosters may run into issues if basing scholarship awards on financial need. Should consider merit or other considerations for awarding scholarships.
- A Review Committee will be formed to discuss in more detail to bring back to the Boosters for review and approval.
- Paula motioned that 5% of Market Day profits go to the Scholarship fund; Amy seconded the motion. The motion was approved.
- It was also recommended that left over senior credits go into the Scholarship Fund.
- Topic will need more discussion at future Booster meetings.
IX. Adjourn Meeting – Amy motioned to adjourn meeting, Anna seconded.
Next Meeting – January 5, 2010 @ 7:30pm in the MS Music Room
Submitted by Aleta Burnside, Secretary