Picasso project application 2016-2017
Applications accepted: September 12th- November 11th, 2016 (end of business day 5:00 PM)
The Picasso Project provides grants of up to $5000 to under-resourced Philadelphia public and charter schools, making it possible for teachers to use the arts to bring instruction to life. We support creative projects, proposed by schools that have promise for enhancing arts programs, provide arts resources for schools and spark student interest by integrating arts with other core academic subjects.
BEFORE FILLING OUT YOUR APPLICATION:
· Make sure to read the application “how to apply” page available on our website.
· Review the eligibility requirements
· Save a draft of your answers in a word document (template available on our website)
· Attach supporting documents to this application in PDF or JPEG format
· Click “Finish & Submit” to complete your application
· Click on “PDF” to save a copy for your records
· The listed “project leader” will receive an email confirmation
· If you have any questions, or concerns while filling out this application, contact us at .
· Incomplete or late applications will not be accepted.
· Follow character count limits (including spaces) even if the text box allows you to keep writing. Any text that exceeds the character count will be deleted.
Eligibility Guidelines:
· Philadelphia public and charter schools are eligible to apply.
· Schools that have received consecutive grants in 2014, 2015 and 2016 are not eligible to apply for a 2017 grant, but can re-apply in the following year.
· Other than public and charter schools, no entity that receives a tuition or contract related payment from the Philadelphia school district or Commonwealth of Pennsylvania is eligible to apply.
· Proposals must be for projects that occur during the school day at the school.
I have read the eligibility guidelines and confirm that my school is eligible to apply for a grant. (circle one)
Yes No
I attended a Picasso Project Grant Support Workshop. (circle one)
Yes No
SCHOOL INFORMATION AND CONTACT
Name of School
School Address
Address Line 1
Address Line 2
City / State / Zip Code
School Type (circle all that apply)
Public Charter K-5 K-8 6-12 9-12 Other
If other please explain:______
Total school enrollment
Classroom Teacher-Student ratio
STUDENT ENGAGEMENT
To maximize the impact, your school’s proposed project may afford different levels of participation for different groups of students. Preference will be given to projects that provide an intensive arts experience to at least 30 students (or 20 special needs students.) For purposes of this grant opportunity, an intensive arts experience is one that affords students hands-on, personalized engagement in professionally-guided arts activities for a minimum of 20 hours over the duration of the project.
# of students directly involved in the project Grade(s)
(e.g. each class period or week)
Total number of students to be exposed to the Grade(s)
arts as a result of this project
(e.g. Assembly, attend a performance, etc.)
Total Grant Amount Requested
$
($500 minimum -$5,000 maximum)
PROJECT LEADERSHIP TEAM
The Project Leadership Team includes at least three staff members (not including the principal) who will work together to plan, implement, and document the success of the school’s project. (For example: A project team could be a math teacher, science teacher, & art teacher who collaborate on the project implementation and advocacy efforts.) Each team must have a Team Leader who is the main point of contact for PCCY and overseas the success of the project.
Principal
Title (Mr./Mrs./Ms./Dr.)
First / Last
Principal Email Principal Phone
The School Principal has reviewed this application and budget, certifying that this school meets the eligibility criteria of the grant. (circle one)
Yes No
Project Leader (1)
First / Last
Project Leader Phone Project Leader Cell Phone
(In case of an emergency)
Project Leader Email Title/Role/ Subject Area
Additional Staff Members (2)
First / Last
Title/Role/Subject Area
Phone Email
Additional Staff Members (3)
First / Last / Suffix
Title/Role/ Subject Area
Phone Email
Additional Staff Members (4) *if applicable
First / Last
Title/Role/ Subject Area
Phone Email
Additional Staff Members (5) *if applicable
First / Last
Title/Role/ Subject Area
Phone Email
School Team: Describe the roles of each person in your Picasso Project Leadership Team. Explain how you will collaborate with each other on program planning, implementation, assessment, and trouble shooting. Do not exceed 1000 characters.
ARTS AND COMMUNITY PARTNERS
Projects must identify at least 1 community partner who will assist the school with acquiring additional arts based resources. (Examples include: artists, arts organizations, community organizations, local museums and cultural institutions)
Name *
First / Last
Organization * Job Title/Role *
Email Phone *
Name (2)
First / Last
Organization Job Title/Role
Email Phone
Name (3)
First / Last
Organization Phone
Email Job Title/Role
Community Partners: Specify individuals who will be closely involved in the project. Describe why have you chosen your proposed partner organization(s) or artist(s)? Are they already working in the school or are they a new partner? How do they/ will they collaborate with teachers and other partners at your school? Do not exceed 1000 characters.
IDENTIFYING NEEDS FOR ARTS RESOURCES
Number of FULL TIME teachers your school has in these areas:
(Check all that apply)
Visual Arts ______Music ______
Dance ______Theater/Drama ______
Digital Media ______
List details for any part time based staff at your school. (Itinerant music or art, etc.)
Arts Programming: Please describe strong arts based programs and areas of success in your arts programs. (e.g. Special projects/accomplishments, community partnerships, grants, etc.) Do not exceed 1000 characters.
Please address any challenges for arts programming in your school. In what areas of art education is your curriculum most lacking? (e.g. lack of resources, loss of staff, etc.)
School’s Need: Describe the needs of your school that a Picasso Project grant could address. Examples: Improve school climate, increase quality arts instruction, create new learning opportunities for students, increase engagement. (e.g. integrating new students, conflicts resolution, engaging parents, improving student behavior) Do not exceed 1000 characters.
PROJECT INFORMATION
Project Title (30 Characters)
Think of a concise, yet unique name!
Anticipated project hours
How much time students will spend in an active, hands-on project engaged with professionally-guided arts activities. Over the course of the project, students should participate in a minimum of 20 hours of project related activity.
Art Discipline (check all that apply)
q Music
q Visual Art
q Performance
q Digital/Multimedia
q Other: ______
If other please explain.
PROJECT DESCRIPTION
Project Plan: Describe in detail the proposed project plan. Please include: Project goals (what the school and students will gain/learn), method for implementation (what will students do), assessment method (how will you measure success). Do not exceed 2500 characters.
Arts Integration: Explain how this project will be integrated through curricular instruction to engage students and enrich learning outcomes. Do not exceed 1000 characters.
Documentation: How do you plan to document the progress and impact of your project? (e.g. Photos, written accounts, social media, etc.) All documentation should be shared with the Picasso Project. Do not exceed 1000 characters.
Sustainability: (Note: consult your Principal or School Leader) How do you plan to sustain this project/program or its impact beyond the grant term? (e.g. creation of a music/art/dance/theatre program at your school, project team that will continue to build connections with the school and community.) Do not exceed 1000 characters.
*Previous Grantees Only: After receiving a Picasso Project grant, did your school gain additional grants and resources? Please explain. Do not exceed 1000 characters.
ARTS ADVOCACY: Spreading Awareness about Arts Education
Our grantees are required to participate in advocacy for arts education as a part of their project. (see examples in application guidelines) If this is your first time advocating for arts education, PCCY will help by providing free training sessions for grantees as well as additional support as needed.
Advocacy: How you will build awareness and public support for arts education?
q Postcards/letters to City Council/State representatives about the importance of arts education
q Visit to City Hall to speak with your school’s council person about the need for arts education
q A 2-3 minute video about the importance of arts education
q Other ______
Who will lead the advocacy activities?
TIMELINE
Provide a specific timeline for the project in 450 CHARACTERS OR LESS per MONTH.
Please include:
1. Planning, implementation, documentation and advocacy phases.
2. If possible weeks, dates and times of arts based activities with as much detail as possible.
(See sample timeline document in guidelines for reference.)
JANUARY*
FEBRUARY*
MARCH*
APRIL*
MAY*
MAY*
JUNE*
BUDGET
Include a detailed budget of the project that accurately reflects project description and goals.
BUDGET
Budget item prices must be realistic and should be researched and documented.
Expenses: List the expenses you will use the Picasso Project grant for.
List items along with cost and a brief description / Total CostEquipment & Documentation: e.g. all necessary equipment, recording costs, printing costs, video costs etc. *
Transportation: e.g. bus for field trip, City Hall action day, etc. * (e.g. cost to rent a bus: approx. $250)
Supplies and Materials: Arts supplies, instruments, costumes, etc. * (e.g.: “$100 painting supplies”)
Miscellaneous: e.g. rental fees, culminating event costs, etc. *
Partners: Artist fees/ Fee for service
Financial management and liability:
Visiting Artist Clearances: Child Abuse ($8), Criminal Record Check ($8), FBI Fingerprinting ($18)
For Individual artists and organizations: Professional Liability Insurance: (up to $250 available through PCCY’s insurance agent- for individual artists only)
EXPENSES TOTAL
/ Total $Revenues:
Picasso Project Request ($500 minimum - $5,000 maximum) Total Request $Additional Revenue/ support for this project (Provide details about grants, donations, school contributions, other funding sources and IN-KIND donations):
Sub Total
Total Project Revenue
ATTACHMENTS/ ADDITIONAL DOCUMENTS:
Anything that can help grant reviewers better understand your project.
Files should not exceed 1MB each (required documents listed below)
Required documents:
· FBI, Criminal Background and Child Abuse clearances (for visiting artists)
o (or affidavits) of all patriating artists and volunteers that will be working in the classroom
· Professional liability Insurance (or letter of explanation requesting a $250 teaching artist policy through PCCY’s insurance agent)
o Certificates of Insurance from field trip sites (if applicable)
· Letter of intent from community partner
· 2 supporting documents: photos of past arts projects/arts based lesion plans/artists resumes/arts organization brochure, etc. (anything to help a grant reviewer get a better understanding of the project)
CHECKLIST
Before submitting your application, make sure you have done each of the following:
_____ Visited Picasso Project Website to see examples, templates and past projects
_____ Attended Grant Support Workshop or Conference Call Click here for dates
_____ Acquired all 3 clearances for teaching artists and volunteers (or affidavits if clearances were not available at time of application)
______Attached certificate(s) of insurance from partner organization(s) involved and/or field trip site(s)
______Attached Letter(s) of Intent from partner organization(s)
______Attached supporting documents (artist resume, arts org brochure, photos, anything that can help us understand your proposed project.)
_____ I hereby affirm that the information contained in this application is accurate and complete to the best of my knowledge
Picasso Project 2016-17 Application Questions? 215 563 5848 x 22 1