Missouri Division of Tourism
Marketing Matching Grant
Documentation Checklist for Reimbursement Request
Use this checklist to assist you in assembling the quarterly reimbursement.
1. Print Ads
o invoice
o copy of the cancelled check
o original tear sheet or the entire issue of the publication
o if an insert, provide a statement of distribution or sales sheet
2. On-line Tear Sheets
o invoice
o copy of a cancelled check
o copy of the on-line tear sheet that must contain the
o name of the publication
o date of the ad
o advertiser
o ad size
o ad is b/w or color
o location of the ad by section/page/area of publication
o identifying number to relate to the invoice
o project director’s signature
3. TV – Cable Spots
o invoice
o copy of the cancelled check
o copy of the TV/Cable spot on a DVD
4. Radio Spots
o invoice
o copy of the cancelled check
o copy of radio spot on a CD
5. Electronic Marketing
o invoice
o copy of a cancelled check
o a screen shot of the banner
o statement of working order for time period with project director’s signature
o statement of distribution (for eblast or e-newletters)
o copy of the preapproval document from MDT
6. Billboards
o invoice
o copy of cancelled check
o picture of the billboard with location indicated
o bid record if required
7. SEM
o Google Analytics report
o a screenshot of webpage, include MDT logo