Criminal Record Check - Risk Assessment Form

This form is to be completed and used for the following purposes:

1.  When a successful candidate has been offered a role at Nacro.

2.  When a 3-yearly refresher is required for existing employees.

3.  When an existing employee has transferred to a role that requires a disclosure internally.

-  For sessional and employed staff where a DBS check is required the Head of HR will undertake the risk assessment in conjunction with the individual’s line manager, once receiving a disclosure certificate in order to assess the candidate’s suitability for the role.

-  For staff where a basic disclosure check is required (NOMS contracts only) the Head of HR will refer the risk assessment to the relevant line manager and HR Business Partner to assess the candidate’s suitability for the role.

-  For volunteers where an enhanced DBS check is required the Head of HR will refer the risk assessment to the relevant line manager that recruited the individual to assess the candidate’s suitability for the role.

-  For staff that do not require either a basic disclosure or DBS check but have declared a conviction, caution, reprimand or final warning on the criminal declaration form the Resources and Planning Officer will refer the risk assessment to the relevant line manager and HR Business Partner to assess the candidate’s suitability for the role.

-  Candidates will not commence employment without a satisfactory disclosure/risk assessment.

-  If further action is necessary, this will be agreed between the Head of HR/HR Business Partner where applicable and the line manager.

Once completed this form should be signed by both the Head of HR/HR Business Partner and the line manager and sent to the HR department to be stored on the individuals personnel file. Please note for Volunteers the line manager should ensure they appropriately store the form as personnel records are not held by HR.

A review of the risk assessment should be carried out at any stage that a risk is presented.

Section A – To be completed by Head of HR/HR Business Partner*

*To be completed by Line Manager for Volunteer positions.

Please complete in full:

Name of applicant:
Post applied for/current post:
Level of disclosure required: / Enhanced & Barred
/ Enhanced / Basic / N/A
Directorate:
Commencement date of assessment:
Assessor one name: / Head of HR/HR Business Partner**
Assessor two name: / Line Manager

**Not required for volunteer positions.

Question / Yes/
No / Please provide details
Has the applicant declared any criminal convictions, cautions, reprimands, final warnings or bindovers in the UK or any other country, or are they under police investigation?
Is this a single offence or has there been more than one offence?
Has any police intelligence been disclosed at Chief Officer discretion which causes concern(if applicable)
Nature of conviction(s) or police intelligence disclosed
(Continue on separate sheet if necessary)
Offence(s):
Date of conviction:
Sentence received:
Age at time of offence(s)
Length of time since conviction(s)

Section B – To be completed by Line Manager and Individual during risk assessment meeting

Question / Please provide details
What were the circumstances surrounding the offence(s)?
Attitude to the offence(s)
Efforts made to not reoffend
Question / Yes/
No / Please provide details
Have the individuals circumstances changed since the offence(s)? If so, how?
Are offence(s) relevant to the employee’s position?
Is the applicant taking part in a specific remedial/action programme?
Does the nature of the job present any opportunities for the post holder to re-offend in the place of work?
Does the job role involve regular one-to one/unsupervised contact with patients and / or colleagues?
Does the post involve direct contact with the public?
Does the position involve direct responsibility for finance or items of value?
Does the position involve a significant level of trust i.e. nursing or caring for people?
Is the employee barred from working in Regulated Activity?
(if applicable)
Were suitable references obtained and ID checked? (If references gave cause for concern, please state details)
Question / Please provide details
What level of supervision does the post holder receive?

Enter below any further questions you may feel are relevant to the post in respect of consideration of criminal convictions if necessary:

Question / Please provide details
Signed:
Assessor/
Line Manager / Please Print Name: / Date:

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Section C – To be completed by Line Manager after risk assessment meeting has taken place

Please enter below any precautionary measures recommended for the individual in light of the above questions to ensure that the risk of any reoccurrence of any potential criminal activity or associated behaviour is avoided. In order to be more specific this can be expanded on as necessary for the particular role as required.

1.
2.
3.
4.
5.

Please record below any organisational risk of harm. This should directly relate specifically to the hazards and impact on Nacro as an organisation and not relate to the individual.

Likelihood/Impact Matrix:

3 = Very serious impact / 4 = Very likely
2 = Fairly serious impact / 3 = Fairly likely
1 = Minor impact / 2 = Fairly unlikely
1 = Very unlikely
Nature of Hazard? / Who might be harmed? / What is already/will be done to minimise risk? / Likelihood of hazard/risk occurring? (please select from matrix above) / Impact of hazard/risk? (please select from matrix above) / What is the remaining risk based on likelihood and impact? / What further action is required? / Who is responsible for taking this action and by when?

Criminal Record Check Risk Assessment Form February 2014 Page 4 of 7

Section D – To be completed by all Nacro parties involved in the risk assessment process

Declaration by Head of HR/HR Business Partner*

*To be completed by Line Manager for Volunteer positions.

The information has been considered above and we are/are not* satisfied that it is safe to allow the named applicant/employee to commence/continue work.

Detail action to be taken below:
Signed: Head of HR/HR Business Partner** / Please Print Name: / Date:
Signed: Line Manager / Please Print Name: / Date:

**Not required for volunteer positions.

Criminal Record Check Risk Assessment Form February 2014 Page 4 of 7