STATEMENT OF PROCEEDINGS

COUNTY OF SAN DIEGO BOARD OF SUPERVISORS

REGULAR MEETING

TUESDAY, SEPTEMBER 16, 2003, 9:00 AM

Board of Supervisors North Chamber

1600 Pacific Highway, Room 310, San Diego, California

MORNING SESSION: - Meeting was called to order at 9:05a.m.

Present: Supervisors Greg Cox, Chairman; Dianne Jacob, Vice Chairwoman; Pam Slater; Ron Roberts; Bill Horn; also Thomas J. Pastuszka, Clerk.

Invocation led by Sr. Justine Church, Medical Mission Sister and Treasurer of the Interfaith Committee for worker justice.

Pledge of Allegiance to the Flag led by Danielle Moniz, member of Children of the Revolution.

Approval of Statement of Proceedings/Minutes for the Meetings of August 5, 2003 and August 12, 2003.

ACTION:

ON MOTION of Supervisor Roberts, seconded by Supervisor Horn, the Board of Supervisors approved the Statement of Proceedings/Minutes for the meetings of August 5, 2003 and August 12, 2003.

AYES: Cox, Jacob, Slater, Roberts, Horn

Public Communication – (No Speakers)

9/16/03 1

Category / Agenda No. / Subject
Health & Human Services / 1. / SAN DIEGO COUNTY CHILDREN’S BUDGET
2. / HEALTH AND HUMAN SERVICES AGENCY REDUCTION PLAN
3. / HIV/AIDS-RELATED AIDS MASTER GRANT AND STATE ADAP REVENUE AGREEMENTS
Community Services / 4. / FILTERING COUNTY LIBRARY INTERNET COMPUTERS
5. / NOTICED PUBLIC HEARING:
RAMONA INTERGENERATIONAL COMMUNITY CAMPUS – ACQUISITION OF ASSESSOR PARCEL NUMBERS 281-191-04, 05, 06; 281-182-06, 12, 13
(4 VOTES)
6. / NOTICED PUBLIC HEARING:
ASSESSOR/RECORDER/COUNTY CLERK – EXERCISE OF OPTION TO PURCHASE AN OFFICE BUILDING AT 9225 CLAIREMONT MESA BOULEVARD, SAN DIEGO
7. / SET HEARING FOR 10/21/03
INTENTION TO SELL REAL PROPERTY – 1200 BLOCK OF WINTERHAVEN ROAD, FALLBROOK – THOMAS GUIDE 1027 H-7 – COUNTY PARCEL 2003-0122-A
(4 VOTES)
8. / ESTABLISH AS-NEEDED LISTS FOR CONSULTANT ARCHITECTURAL AND ENVIRONMENTAL SERVICES
[FUNDING SOURCE(S): THE COUNTY’S GENERAL FUND, OTHER COUNTY FUNDS, AND OTHER AGENCY GRANTS]
9. / NOTICED PUBLIC HEARING:
APPROVAL OF $1,356,000 LOAN TO METROPOLITAN AREA ADVISORY COMMITTEE PROJECT TO REHABILITATE THE VILLA LAKESHORE APARTMENTS AND ACQUIRE AFFORDABILITY COVENANTS
(4 VOTES)
(RELATES TO REDEVELOPMENT AGENCY AGENDA ITEM NO. 1)
Public Safety / 10. / PROBATION DEPARTMENT REDUCTION PLAN
11. / SHERIFF’S ACCEPTANCE OF DRUG ENDANGERED CHILDREN (DEC) RESOURCE CENTER PROGRAM GRANT
[FUNDING SOURCE(S): DEC RESOURCE CENTER PROGRAM GRANT, FUNDED BY THE FEDERAL CHILDREN’S JUSTICE ACT, AND ADMINISTERED BY THE STATE OFFICE OF CRIMINAL JUSTICE PLANNING]
(4 VOTES)
12. / SHERIFF’S DEPARTMENT – SAN DIEGO COUNTY CODE OF REGULATORY ORDINANCES RELATING TO TAXICAB DRIVER’S IDENTIFICATION CARD
13. / SHERIFF’S DEPARTMENT REQUEST FOR PROPOSALS FOR A REGIONALLY CAPABLE AUTOMATED FIELD REPORTING AND RECORDS MANAGEMENT SYSTEM (AFR/RMS)
[FUNDING SOURCE(S): A COPS MORE 2001 GRANT IN THE AMOUNT OF $1,000,000 FROM THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES, AND A $1,550,000 MATCH OF COUNTY GENERAL FUND]
14. / FILING FEE SURCHARGE FOR COURTHOUSE CHILDREN’S WAITING ROOMS
15. / RESPONSE TO 2002-2003 GRAND JURY REPORTS
Financial & General Government / 16. / LOCAL COMMUNITY PROJECTS GRANTS
[FUNDING SOURCE(S): FUNDING SOURCE IS THE COMMUNITY PROJECTS BUDGET (ORG 0263)]
17. / LOCAL COMMUNITY PROJECTS
18. / FISCAL YEAR 2003/04 APPROPRIATION LIMIT FOR THE COUNTY FAMILY OF FUNDS
19. / AUTHORIZE THE AUDITOR AND CONTROLLER TO REFUND MONEY ERRONEOUSLY PAID TO THE COUNTY OF SAN DIEGO
Communications Received / 20. / COMMUNICATIONS RECEIVED
Financial & General Government / 21. / ALLOCATION OF COMMUNITY PROJECTS FUNDS
[FUNDING SOURCE(S): FUNDING SOURCE IS THE COMMUNITY PROJECTS BUDGET (ORG 0265)]
Appointments / 22. / ADMINISTRATIVE ITEM:
APPOINTMENTS
Closed Session / 23. / CLOSED SESSION
Health & Human Services / 24. / INFLUENZA IMMUNIZATION PUBLIC AWARENESS CAMPAIGN
Community Services / 25. / EXPANSION OF DESCANSO LIBRARY AND INSTALLATION OF ARTIFICAL GRASS FIELD AT HELIX HIGH SCHOOL
[FUNDING SOURCE(S): FY 2003-2004 COMMUNITY PROJECTS FOR DISTRICT TWO]
(4 VOTES)
Presentation/Awards / 26. / PRESENTATIONS/AWARDS

9/16/03 2

1. / SUBJECT: / SAN DIEGO COUNTY CHILDREN’S BUDGET
(DISTRICT: ALL)
OVERVIEW:
The San Diego County Children’s Budget is a collaborative effort led by the San Diego Children’s Initiative with funding from the David and Lucile Packard Foundation. The Children’s Budget is a document that examines children’s issues from a financial perspective and provides a clear analysis of how funding is spent to improve the lives of children and families.
Today’s item requests that this Board of Supervisors receive this report and acknowledge the Children’s Initiative and the David and Lucile Packard Foundation for their efforts in providing this unique and useful document.
FISCAL IMPACT:
There are no fiscal impacts associated with these recommendations.
RECOMMENDATION:
CHAIRMAN COX:
  1. Receive the San Diego County Children’s Budget (Attachment A).
  2. Direct the Chief Administrative Officer to draft letters for the Chairman’s signature to the San Diego Children’s Initiative and the David and Lucile Packard Foundation acknowledging both their efforts and the funding for this project.

ACTION:

ON MOTION of Supervisor Cox, seconded by Supervisor Roberts, the Board of Supervisors took action as recommended.
AYES: Cox, Jacob, Slater, Roberts, Horn
2. / SUBJECT: / HEALTH AND HUMAN SERVICES AGENCY REDUCTION PLAN (DISTRICT: ALL)
OVERVIEW:
On June 23, 2003, the Board of Supervisors approved the Fiscal Year 2003-05 Operational Plan. In response to various funding reductions, the Health and Human Services Agency developed the proposed Fiscal Year 2003-05 Operational Plan to include personnel/staff and program reductions. The reductions will impact the Agency’s ability to provide services beyond core services mandated in various State and Federal codes.
A major component of the Fiscal Year 2003-05 Operational Plan was a reduction plan that deleted 186.83 Full-Time Equivalent (FTE) positions resulting in a reduction of 162 budgeted positions and a reduction of $11,202,153 in salary and benefit costs. Due to the diligent efforts of Human Resources staff, the majority of affected employees will be placed in other, vacant positions. Additionally, the Health and Human Services Agency has received notice of unanticipated revenue that will provide funding for six critical positions that were planned for reduction in the Fiscal Year 2003-05 Operational Plan. The number of actual staff to be laid off is estimated to be less than four.
If today’s recommendations are approved, the six positions for which there is unanticipated funding will be retained, resulting in a net decrease of 156 positions and 181.58 Full-Time Equivalents (FTE’s) effective October 16, 2003. Board action to accept and appropriate the added funding will be requested at a later date.
The Health and Human Services Agency, in conjunction with the Department of Human Resources, is providing a comprehensive array of services to mitigate the impact of loss of employment and to successfully place individuals in alternate positions throughout the Agency and the County.
FISCAL IMPACT:
The Fiscal Year 2003-05 Approved Health and Human Services Agency Operational Plan does not include funding for the positions being reduced.
RECOMMENDATION:
CHIEF ADMINISTRATIVE OFFICER
  1. Make a determination, pursuant to Civil Service Rule 14.1.1, that it is necessary through lack of funds to reduce 156 positions in the Health and Human Services Agency as reflected in the FY 2003-04 Operational Plan. Not all the deleted positions are vacant and therefore, approval of this proposal may result in the layoff or voluntary demotion in lieu of layoff of employees.
  1. Adopt the resolution entitled “A Resolution of the Board of Supervisors of the County of San Diego Determining the Necessity for a Reduction in the Number of Staff in the Health and Human Services Agency.”

ACTION:

Directing the Chief Administrative Officer to provide semi-annual reports to the Board on the status of the REACH program, ON MOTION of Supervisor Horn, seconded by Supervisor Slater, the Board of Supervisors took action as recommended, adopting Resolution No. 03-208, entitled: A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO DETERMINING THE NECESSITY FOR A REDUCTION IN THE NUMBER OF STAFF IN THE HEALTH AND HUMAN SERVICES AGENCY.
AYES: Cox, Jacob, Slater, Roberts, Horn
3. / SUBJECT: / HIV/AIDS-RELATED AIDS MASTER GRANT AND STATE ADAP REVENUE AGREEMENTS (DISTRICT: ALL)
OVERVIEW:
For nine years, the Board has approved the AIDS Master Grant Agreement to provide county-wide HIV/AIDS prevention and surveillance services to reduce the transmission of HIV/AIDS in San Diego County, most recently approving amendments to the Agreement on October 1, 2002 (4). This proposal seeks Board approval to execute the FY 2003-2004 renewal amendment to the AIDS Master Grant and to execute a State revenue agreement to provide AIDS Drug Assistance Program (ADAP) services.
FISCAL IMPACT:
The FY 2003-2005 Operational Plan for the Health and Human Services Agency includes $4,918,508 annual costs and revenue based on the State of California Department of Health Services, State Office of AIDS, AIDS Master Grant Agreement and $102,665 AIDS Drug Assistance Program Revenue Agreement. There will be no change to net General Fund costs and no additional staff years in the Health and Human Services Agency budget.
RECOMMENDATION:
CHIEF ADMINISTRATIVE OFFICER
  1. Waive Board Policy B-29, Fees, Grants, Revenue Contracts – Department Responsibility for Cost Recovery.
  2. Ratify and authorize the Clerk of the Board to execute, upon receipt, the State AIDS Master Grant revenue agreement amendment #6 in the approximate amount of $4,918,508 with the California Department of Health Services to provide HIV/AIDS related services for the period of July 1, 2003 through June 30, 2004, and to execute subsequent amendments, extensions and renewals of the State revenue contract that do not materially impact or alter the program or funding level.
  3. Ratify and authorize the Clerk of the Board to execute, upon receipt, a revenue agreement with the California Department of Health Services for AIDS Drug Assistance Program services in the approximate amount of $102,665 for the period July 1, 2003 through June 30, 2004 and to execute subsequent amendments, extensions and renewals of the State revenue agreement that do not materially impact or alter the program or funding level.

ACTION:

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
4. / SUBJECT: / FILTERING COUNTY LIBRARY INTERNET COMPUTERS (DISTRICT: ALL)
OVERVIEW:
On July 8, 2003 (3), at the recommendation of Supervisors Bill Horn and Dianne Jacob, the Board directed the Chief Administrative Officer to report to the Board of Supervisors within 60 days on costs, legal considerations and an implementation plan to install filtering software on all County Library computers available to the public, as well as a protocol for adult patrons who wish to view library computers with the filter disabled.
Today’s action provides costs, legal considerations and an implementation plan for filtering all County Library Internet computers available to the public effective October 1, 2003, as well as a protocol for adult patrons who wish to view library Internet computers with the filter disabled.
FISCAL IMPACT:
Funds for this request are not budgeted. If approved, the cost to filter added public Internet computers is estimated to be $5,800 for additional filtering software licenses and for setup charges. Costs will be absorbed by the Library Fund and will not require additional staff years.
RECOMMENDATION:
CHIEF ADMINISTRATIVE OFFICER
Approve the County Library Internet Policy that will filter all Library Internet computers available to the public, and approve, as proposed in Attachment A, the protocol for adult patrons who wish to view library Internet computers with the filter disabled.

ACTION:

ON MOTION of Supervisor Slater, seconded by Supervisor Jacob, the Board of Supervisors took action as recommended, on Consent.
AYES: Cox, Jacob, Slater, Roberts, Horn
5. / SUBJECT: / NOTICED PUBLIC HEARING - RAMONA INTERGENERATIONAL COMMUNITY CAMPUS – ACQUISITION OF ASSESSOR PARCEL NUMBERS 281-191-04, 05, 06; 281-182-06, 12, 13 (DISTRICT: 2)
OVERVIEW:
On May 15, 2001 (10), the Board of Supervisors at the recommendation of Supervisor Jacob, directed staff to work with the Ramona Intergenerational Community Campus Steering Committee to identify sites to accommodate a new library and a senior center, as well as future facilities. On October 16, 2001 (23), the Board authorized staff to enter into negotiations with owners of the preferred site.
On June 18, 2002 (28), the Board approved an Option Agreement, Purchase and Sale Agreement and Joint Escrow Instructions with the Hartjen Family 1983 Trust for a 6.78-acre property located on the north side of the intersection of 12th Street and Main Street in Ramona, California (Thomas Guide 1152 G6), and directed and authorized the Chief Administrative Officer to proceed with development of a Proposition 14 Bond Act application, and all supporting documents for a new, replacement library in the community of Ramona.
On August 12, 2003 (3), the Board set a hearing for September 16, 2003 to consider exercising the option to purchase. The Board is requested to approve the purchase of the 6.78-acre site in Ramona as described in the Option Agreement, Purchase and Sale Agreement and Joint Escrow Instructions.
The Board is also requested to establish project KL2987 Ramona Library and transfer $45,000 of the funds previously approved for the Proposition 14 process due diligence studies from KA2987 to complete the design and Proposition 14 application documents.
FISCAL IMPACT:
Funds for the proposal are budgeted in KA2987 – Ramona Intergenerational Community Campus Project. If approved, this proposal will result in a cost of $2,575,000 in Fiscal Year 2003-2004, no additional costs in subsequent years, and the addition of no staff years.
RECOMMENDATION:
CHIEF ADMINISTRATIVE OFFICER
1.  Find, in accordance with Section 15301 of the California Environmental Quality Act (CEQA) guidelines, that the project is categorically exempt from the provisions of the guidelines as it involves the continuation of an existing use.
2.  Authorize the Director, Department of General Services to exercise the option to purchase Assessor’s Parcel Numbers 281-191-04, 05, 06 and 281-182-06, 12, 13 from the Hartjen Trust for $2,575,000 and execute all escrow and related documents necessary to complete the purchase of the property.
3.  Cancel Appropriations and Related Operating Transfer from the General Fund of $45,000 in the Library Capital Outlay Fund for Capital Project KA2987, Ramona Intergenerational Library Campus, to provide funding for the Ramona Library. (4 VOTES)
4.  Establish Appropriations of $45,000 in Contributions to the Capital Outlay Fund (Operating Transfer Out), for the Ramona Library, based on Fund Balance made available from the cancellation of funding in Capital Project KA2987. (4 VOTES)