City of Springfield Facilities Rental Agreement
(Revised 7/2001)
This Agreement is made and entered into ________________ (date) by and between the City of Springfield, Nebraska, a Municipal Corporation, hereinafter referred to as the “City”, and (Renter name and address)
, hereinafter referred to as the “Renter”.
1. LOCATION. The City agrees to rent the facility located at:
170 N. 3rd (Council Chambers) ______ 665 Main (Library Meeting Room) _______
104 Main (Community Building)
to the Renter for the following purpose:
The facility is being used for a _____ non-commercial use _____commercial use.
2. TERM. The Renter shall take possession of the facility _______________AM/PM on ______________ (date) and shall terminate possession ________ AM/PM on ____________ (date).
3. SECURITY DEPOSIT. The Renter shall pay the City $125.00 as security for the Renter’s faithful performance of all requirements and obligations listed in this agreement. This deposit is in addition to rent paid for the facility, and may not be applied toward rent. The security deposit check or cash shall remain with the Building Director until an inspection of the facilities, after the rental time period, is complete, and the Building Director is satisfied that terms of the agreement have been met.
4. RENTAL PAYMENT. The rental fee for the use of the facility shall be $___________. Payment may be in cash or by check. Payment must be made two weeks in advance of rental date.
5. RESERVATION. The facility shall be rented on a “first-come, first-serve” basis. Execution of the Agreement and payment of the security deposit reserves the use of the facility for the Renter. The payment of the rental fee must be received two weeks prior to the date reserved, or deposit may be forfeited and the reservation canceled.
6. CANCELLATIONS. Cancellations within the two week period prior to the rental date will mean forfeiture of the deposit. The deposit will be returned if the cancellation is before the two week period.
7. MAINTENANCE. The Renter shall maintain the rented facility in a safe and clean condition. Trash must be put in dumpster after the activity. Floors must be swept/vacuumed and spills mopped clean.
8. DAMAGE. Any damage caused by the Renter or any of its guests or invitees, will constitute the forfeiture of the deposit. Costs of damage greater than the deposit will be assessed to the Renter.
9. SETTUP & TEARDOWN. The Renter is responsible for setting up and taking down all tables and chairs.
10. ACTIVITY RESTRICTIONS. All activities must comply with applicable federal, state, and local laws and regulations. No activities are allowed which may create an unsafe environment. All activities must remain within the facility. When alcohol is present, it can only be consumed within the facility.
11. CITY’S RIGHT TO ACCESS. The City reserves the right to enter the facility at all times.
12. INDEMNIFICATION. The Renter agrees to indemnify the City and hold it harmless from any claim, demand, suit or cause of action which may arise out of the use of the City facility by the Renter or any of its guests or invitees, except those claims, demands, suits or causes of action arising due to the negligence of the City.
13. INSURANCE. At the time the agreement is signed, the Renter shall provide the City with a certificate of insurance proving that the Renter has in full force and effect a comprehensive public liability insurance policy covering the interests of the City and Renter against liability for any injury arising out of the Renter’s use and occupancy of the rented premises. Said insurance shall be in the amount of $100,000.00 for a non-commercial rental (a copy of the renter’s homeowner policy will usually suffice) or $1,000,000.00 for a commercial rental. All insurance licensed shall be written by insurance companies licensed in the State of Nebraska. All insurance provided under this paragraph shall name the City as an additional insured.
14. SUBLETTING, TRANSFER OF ASSIGNMENT. The Renter shall not be allowed to sublet the facility. This agreement shall not be allowed to be transferred to another party or parties.
15. KEYS. Arrangements for the pickup and drop-off of the key to the building shall be made between the Building Director and the Renter.
IN WITNESS WHEREOF, the City of Springfield and the Renter have executed this Facilities Rental Agreement on the date first above written.
City of Springfield Renter
Building Director
Telephone: Telephone:
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