City of Red Bud, Illinois

City Council

June 1, 2015

CITY OF RED BUD, ILLINOIS

CITY COUNCIL

MEETING MINUTES

Monday, June 1, 2015

Red Bud City Hall

City Council Chambers

The City Council of Red Bud, Randolph County, Illinois met on Monday, June 1, 2015 at 7:00 P.M. at Red Bud City Hall, City Council Chambers.

Members Present: Mayor Tim Lowry, Clem Esker, Don Thompson, Mike Reed, Bill Hanebutt, Glenn Linnertz, David Friess, Kyle Donjon, Clarence Nail

Members Absent:

Others Present: City Attorney, Paul Ray; City Superintendent, Josh Eckart; City Code Administrator, Jeff Mueller; Chief of Police, John Brittingham, City Clerk, Joanne Cowell

I. Call to Order at 7:00 P.M. by Mayor Lowry

II. Pledge of Allegiance

III. City Clerk Cowell administered the Oath of Office to Chief of Police John Brittingham.

IV. Roll Call by City Clerk, Joanne Cowell

V. Approval of Financial Statements

Motion made by Council Member Reed, seconded by Council Member Thompson to approve the Financial Statements as presented and file for audit. The vote was as follows: Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye. Motion carried.

VI. Line Item Transfers

There were none.

VII. Approval of Estimated and Listed Bills

Motion made by Council Member Reed, seconded by Council Member Hanebutt, to approve the estimated and listed bills. The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye. Motion carried.

VIII. Consideration of any Additional Bills

There were none.

IX. Correspondence and Public Guest Comments

Nothing

X. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated At Committee Level as Indicated in ( )

A. City Council Meeting Minutes from April 6, 2015

Approval of minutes

Motion made by Council Member Esker, seconded by Council Member Reed, for approval of the items on the consent agenda. The vote was as follows: Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye: Nail, aye; Esker, aye; Thompson, aye. Motion carried.

B. Swimming Pool Contract Addendum (Finance)

Approval of addendum

C. Prevailing Wage Ordinance NO. 1341 (Finance)

Approval of Prevailing Wage Ordinance No. 1341

D. Full-Time Police Officer (Public Health and Safety)

Approval of authorization to advertise for full-time police officer.

E. Locust Street Project Bid Results (Public Works)

Approval to sign contract and other documents with Turman Contracting for $351,260.05.

F. Concrete Program – Catholic Church (Public Works)

Approval to authorize participation in the Concrete Replacement Program.

G. West Gas Line Project (Public Works)

Approval to issue payments once easements are obtained.

H. Steve Mertz – Gas Journeyman (Public Works)

Approval to advance and increase pay to $24.70 per hour.

I. ERTC Internship (Public Works)

Approval to participate in Internship Program

J.** Lawnmower for Parks Department (Public Works)

K. High School Co-Op Program (Public Works)

Approval of authorization to participate in program.

L. MFT Bid Results (Public Works)

Approval to authorize proceeding with contracts with Don Anderson for $23,520.00 and Roy Wolfmeier Truck Service for $22,956.36.

XI. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A. Finance Committee—Meeting May 26, 2015

1. Maturing CDs

No action.

2. Excess Funds – Boy Scouts Bridge Project.

Motion made by Council Member Esker, seconded by Council Member Thompson for approval to return the excess donations for the Boy Scouts Bridge Project at the Lion’s Park, to the Boy Scouts for their organization’s use. The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye: Nail, aye; Esker, aye; Thompson, aye Reed, aye. Motion carried.

B. Personnel Committee— Meeting May 26, 2015

1. Police Chief John Brittingham – Approval of Annual Salary

Motion made by Council Member Linnertz, seconded by Council Member Hanebutt, for approval to set Police Chief John Brittingham’s annual salary at $57,000.00/year, effective June 1, 2015. The vote was as follows: Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye. Motion carried.

C. Public Health & Safety Committee— Meeting May 26, 2015

1. Extension of Employment – Dan Brotz

Motion made by Council Member Hanebutt, seconded by Council Member Friess, for approval of extension of employment of Dan Brotz until June 30, 2015, at his current salary. The vote was as follows: Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye Linnertz, aye. Motion carried.

D. Public Works Committee— Meeting May 26, 2015

1. Replacement of Truck #8

Motion made by Council Member Nail, seconded by Council Member Hanebutt, for approval authorizing City Superintendent Eckart to search and purchase a used snow plow to replace truck #8, not to exceed $44,000 and with the Mayor’s approval. The vote was as follows: Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye Linnertz, aye; Friess, aye. Motion carried.

2. Lawnmower for Parks Department (Public Works)

Item J. removed from consent agenda at the request of Council Member Thompson

Motion made by Council Member Nail, seconded by Council Member Donjon, for approval to accept the bid from Wm. Nobbe & Co. for the purchase of a John Deere Z960R Commercial Mower in the amount of $11,175.00 and to be paid from the funds as listed on the Public Works Budget. The vote was as follows: Nail, aye; Esker, aye; Thompson, nay; Reed, aye; Hanebutt, aye Linnertz, aye; Friess, aye; Donjon, aye. Motion carried.

E. Code Enforcement Committee— Meeting May 26, 2015

Nothing to report.

F. Cultural Committee— Meeting May 26, 2015

1. Randolph Co. Republican Party – Park Reservation Special Request

Motion made by Council Member Reed, seconded by Council Member Donjon, to approve the Randolph Co. Republican Party request to reserve Ratz Park #1, June 14, 2015, with no fee and adding a bounce house and petting zoo to the original request. The vote was as follows: Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye Linnertz, aye; Friess, aye; Donjon, aye, Nail, aye. Motion carried.

G. Executive Session Minutes Review Committee—No Meeting

Nothing to report.

H. Planning and Public Policy Committee—Meeting held with Planning Commission

Nothing to report.

I. Planning Commission—Meeting May 19, 2015

Nothing to report.

J. Economic Development Commission— Meeting May 19, 2015

1. Loan Interest Rate Change – 1.5%

Motion made by Council Member Esker, seconded by Council Member Nail, for the approval to change the loan interest rate to 1.5% The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye Linnertz, aye; Friess, aye; Donjon, aye, Nail, aye; Esker, aye. Motion carried.

2. Authorization to Draft Loan Documents for JR Rentals

Motion made by Council Member Esker, seconded by Council Member Reed, for approval to draft the loan documents for an equipment loan of $1,000,000, to JR Rentals, from the economic development revolving loan funds. The vote was as follows: Reed, aye; Hanebutt, aye Linnertz, aye; Friess, aye; Donjon, aye, Nail, aye; Esker, aye Thompson, aye. Motion carried.

3. R & A Holdings Property Tax Abatement Resolution NO. 15-006

Motion made by Council Member Esker, seconded by Council Member Reed, for approval of R & A Holdings Property Tax Abatement Resolution NO. 15-006. The vote was as follows: Hanebutt, aye Linnertz, aye; Friess, aye; Donjon, aye, Nail, aye; Esker, aye Thompson, aye Reed, aye. Motion carried.

Council Member Esker felt that the job fair held on Saturday, May 30, 2015 was a great success and that all the companies involved seemed very pleased with those who attended. He also thanked City Administrative Assistant Poetker for all her hard work. Council Member Reed expressed gratitude for a job well done, especially by Clem and Marcia Esker and Warren Frank.

K. Parks & Recreation Committee— Meeting May 27, 2015

Nothing to report.

XII. Old Business

XIII. New Business

A. Review of May Calendar

Note: Committee Meetings have been moved to Tuesday, June 23, 2015.

L. Other Comments

Council Member Hanebutt suggested that those wishing to attend the Memorial Service for Officer Paul Borger on Saturday, June 6th, meet at Koch-Liefer Funeral Home at 2:00 P.M. and attend as a group.

C. Adjournment

Motion made at 7:24 P.M. by Council Member Hanebutt, seconded by Council Member Nail to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

Respectfully submitted,

Joanne G. Cowell, City Clerk

Red Bud, Illinois