CHESAPEAKE REDEVELOPMENT AND HOUSING AUTHORITY

Position Description

Classification: Construction Project Manager #330

Supervisor: Director of Community Development

Salary Range: $35,875 - $54,588.06

Classification: Non Exempt

Position Summary

Under the supervision of the Deputy Executive Director, performs overall construction project management for all Authority residential rehabilitation and HOME construction projects. Work includes assisting in cost development, conducting as needed on-site inspections, reviewing plans and specifications, and preparing technical reports. Provides technical input in the planning of private construction projects. Conducts residential rehabilitation condition assessments and designs corrective solutions. Manages residential construction contracts and related work as required. Ensures that construction and rehabilitation projects are completed to federal, state, and local minimum standards and building codes, and to project drawings and specifications. Performance of the duties requires a thorough knowledge of construction materials and techniques and the ability to effectively communicate with architects, engineers, contractors and homeowners.

Essential Job Functions

The statements contained here reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

1. Plans, organizes, coordinates, and evaluates site condition assessments for the private residential rehabilitation program, and the homeownership programs.

2. Performs inspections of private residential properties to document violations of HUD housing standards and local building codes. Works closely with Authority finance officers to develop residential rehabilitation projects to ensure implementation of HUD regulations regarding the CDBG, HOME, and down payment assistance programs.

3. Develops specifications (work write-ups), cost estimates, working (design) drawings, and when necessary, contract change orders for improvements to private residential properties. Determines acceptability of project bids, and when necessary negotiates bids with contractors to ensure a fair and reasonable price is attained for the work proposed.

4. Holds pre-construction conferences, walk-through inspections, and attends loan closings to clearly define contractor’s and owner’s responsibilities.

5. Provides overall construction project management for the residential rehabilitation program. Performs on-site inspections of assigned rehabilitation projects to ensure contractor’s compliance with project plans and specifications, HUD standards and state/local codes. Serves as liaison between the owner and the contractor to coordinate the rehabilitation project.

6. Prepares field reports on status of rehabilitation project activities and maintains those records related to the work.

7. Evaluates contractor’s materials selections and determines acceptability of any deviations, and authorizes any changes to the contract specifications. Estimates and negotiates change orders to the original contract and certifies payment of same. Verifies that new materials and equipment are installed in accordance with the manufacturer’s requirements and specifications and state/local codes. Ensures the contractor provides all equipment warranties.

8. Conducts job progress reviews and authorizes contractor’s partial payment request based on percentage of work completed. Performs final project inspection and ensures final close out of project documents.

9. Monitors all rehabilitation progress for observance of contract requirements and timetable adherence.

10. Performs other related duties as required.

Required Knowledge and Abilities

1. Knowledge of the general operations and procedures of a Public Housing Agency (PHA).

2. Knowledge of housing construction, planning, renovation, and costing.

3. Knowledge of applicable building codes and housing standards.

4. Knowledge of rehabilitation practices and techniques.

5. Knowledge of required reporting related to construction contracts.

7. Knowledge of modern office equipment including copiers, computers, calculators, facsimile machines, etc.

8. Knowledge and basic computer skills including Excel to create spreadsheets; knowledge of Microsoft Word, or other word processing packages; an understanding of accounting practices and budget preparation.

9. Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the Housing Authority and/or HUD.

10. Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.

Physical Requirements

1. Must be physically able to access all units, common areas, grounds, and construction/modernization sites for inspection purposes.

2. Must be physically able to operate a variety of automated office machines including computers, copiers, printers, facsimile machines, telephone, etc.

3. Must be able to work, move, or carry objects or materials such as files, computer printouts, reports, office supplies, etc.

Minimum Education, Training and/or Experience

1. Graduation from a two (2) year college with an Associate’s degree in construction management, drafting, architecture, engineering, or related field.

2. Three (3) to five (5) years experience in the construction field.

3. Any equivalent combination of education, training and experience, which provides the required knowledge and abilities, may be considered sufficient.

Special Requirements

1. Possession of a valid Commonwealth of Virginia driver's license.

2. Must be bondable.

3. Must pass a criminal background check.

Performance Norms

The following performance norms are to be utilized as a method for evaluating performance of the employee(s) in this classification. The performance norms listed highlight the required performance indicators and are not intended to be the sole indicators of employee performance. Performance will be evaluated annually as well as ongoing through daily supervision and random quality control inspections. Performance norms represent the minimum requirements for the position. Documented performance in excess of the norms may qualify the employee for merit pay and failure to meet performance norms may result in disciplinary actions, including, but not limited to, dismissal.

1. Reports and other required documentation are submitted in a thorough, concise, manner 95% of the time.

2. Department directives are implemented in accordance with timeframes 95% of the time.

3. Strives to remain free from HUD findings upon audit and/or review. There will be no uncorrectable deficiencies or findings.

4. Corrects all deficiencies within the prescribed timeframes 98% of the time.

5. Maintains up-to-date knowledge of local, state, and federal regulations related to the position and implements program changes to ensure compliance in accordance with established timeframes 98% of the time.

6. Achieves departmental objectives and goals according to established timeframes 98% of the time.

7. Treats customers, employees, vendors, and contractors with respect.

8. Performs all duties to the highest of customer service standards.

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Construction Project Manager