Chapter of the Year Petition
2009/2010 Chapter Year
From the
Hawkeye Chapter
Prepared by:
David Hraha, Chapter President
2009/2010
Table of Contents
Point Total 4
Administration Matters 4
Annual Performance Report 4
Chapter Officer and Delegate Report 4
Chapter Annual Financial Report 4
Maintenance of Chapter Bylaws 4
Maintenance of Chapter Incorporation and Affiliate Agreement 4
Operations and Strategic Plan 4
Leadership Matters 5
House of Delegates Representation 5
Assistance for Society, Region and/or Area Activities 5
Submitted Required Regional/Area Operating Committee Reports 5
Attendance to Regional/Area Operating Committee Meetings 5
Leadership Training 5
Planning Meeting 5
Officer Succession and Training Plan 6
Officer Transition 6
Member Services 6
Meetings 7
Technical Meetings 7
Meeting Notices 7
Section Meetings 7
Meeting Attendance 8
Member Recognition 8
Recognition of Service 8
Chapter Safety Professional of the Year 9
Public Recognition of Members through Chapter Media 10
Public Recognition of Members through Public/Society Media 10
Chapter Newsletters 10
Published Newsletters 10
Newsletter Graphics and Photographs 10
Newsletter Focus on Members 10
Other Chapter Activities 11
Employment Information 11
Career Day 11
Chapter Scholarship 11
ASSE Foundation Support 11
Professional Development Conferences 11
Seminars, Conferences, Workshops, Symposia 11
CEU’s Offered 12
Vendor Exhibits 12
Member Recruitment and Retention 12
Member Recruitment and Retention Plan 12
New Member Orientation 13
Member Expectations 13
Chapter Welcoming Team 14
Member Retention Plan 14
Chapter Website 14
Maintain Chapter Website 14
Chapter Newsletters 15
Hyperlinked Resources 15
Sections and Special Interest Groups 15
Student Sections 15
Appendices 16
A - Annual Performance Report 16
B - ROC Reports 18
C - Planning Meeting Agenda’s ______21
D - Officer Transition Checklists 23
E - Use of Graphics or Photographs in Chapter Newsletters – Examples 32
F - PDC Agenda/Schedule 33
G - Correspondence Confirming CEUs for PDCs 39
H - Chapter Welcoming E-mail & Meeting Coupon 40
I - Member Retention Notification 43
Point Total
The Hawkeye Chapter has achieved all chapter charter maintenance core competency items for a total of 3,425 points and submits this petition for consideration as Chapter of the Year for its chapter size category. A summary of the points earned is located in the appendices.
Administration Matters
Annual Performance Report
(200 points)
The Chapter’s Annual Performance Report and this petition were submitted to the Regional Vice President, and Society headquarters on July 20, 2010.
Chapter Officer and Delegate Report
(200 points)
The Chapter elected its officer and delegates on April 5, 2010, and submitted the results of the election to the Regional Vice President and Society Headquarters on April 12, 2010.
Chapter Annual Financial Report
(200 points)
The Chapter submitted its annual financial report to the Regional Vice President and Society Headquarters on May 28, 2010.
Maintenance of Chapter Bylaws
(200 points)
The Chapter reviewed its bylaws on January 4, 2010 and determined no changes were needed. The bylaws will again be reviewed in 2011, and will be submitted to the RVP and Society at that time. The bylaws are located on the left hand column under Chapter Documents at the follow link: http://www.hawkeye.asse.org/about.php
Maintenance of Chapter Incorporation and Affiliate Agreement
(200 points)
The Chapter is incorporated in the state of Iowa and maintained its incorporation status throughout the chapter year. We registered our Vice President, Josh Jacobsen, as the Registered Agent with the State of Iowa, as the Vice President is on the Executive Committee for two years. We will update our registered agent form when Josh Jacobsen is no longer serving on the Chapter Executive Committee. The Chapter also maintained its affiliation agreement with the Society.
Operations and Strategic Plan
(100 points)
The Chapter submitted its Operations and Strategic Plan on July 31, 2009.
Leadership Matters
House of Delegates Representation
(100 points)
The Chapter’s delegate, Mike Bohnenkamp, was present to represent the Chapter at the Annual House of Delegates meeting held on June 13, 2010, in Baltimore.
Assistance for Society, Region and/or Area Activities
(25 points)
The Chapter hosted the Spring ROC meeting in 2009 and soon realized the financial costs of the event. As a result, the Chapter donated $100 to help support the Spring 2010 ROC meeting in Wichita.
Submitted Required Regional/Area Operating Committee Reports
(50 points for one, 150 points for 2 or more)
The Chapter submitted Regional Operating Committee reports as required. The Region held two meetings during the chapter year, and reports were submitted for both of them on September 4, 2009 and March 31, 2010. Our reports are shown in Appendix B.
Attendance to Regional Operating Committee Meetings
(100 for one, 300 points for 2 or more)
The Chapter President and/or Vice President attended two Regional Operating Committee Meetings. The first meeting was held in September 18, 2009 in Des Plaines, IL, the Vice President Josh Jacobsen attended. The second meeting was held in April 17, 2010 in Wichita, KS the V.P. Josh Jacobsen and President David Hraha attended.
Leadership Training
(100 points)
The Chapter recognizes the importance of leadership training. The Chapter provided its officers with leadership training by sending Chris Murphy, Chapter Secretary, to the annual Society Leadership Conference/Regional Leadership Training session. Other officers attended this training session in a previous year. All officers were provided with training on the responsibilities of their positions through the Society online training programs. Officers that took on-line training on Officer Central: David Hraha - President, Josh Jacobsen - VP, Tammy Swenson - Membership, Duane Otto - Gov. Affairs, Paul Kittelson – Treasurer.
Planning Meeting
(50 points)
The Chapter’s Executive Committee conducted two planning meetings prior to the Chapter’s first general member meeting of the year. The agenda for the planning meetings are shown in Appendix C. The primary focus of the meetings was to determine review the previous year’s STARS report, identifying ways to improve the Chapter. We decided at that meeting to strive for Chapter Star status, which no one could recall ever have being achieved. We also decided on dates for meetings, reviewed the strategic plan, and assigned roles for completing STARS items not previously captured, discussed changes to the Chapter’s website, planned the Scholarship Golf Outing, and required members to review Chapter Officer Training. These meetings held on July 17, 2009 and August 13, 2009, set us off on what was definitely a great year for Hawkeye Chapter. Minutes from these and all of our Executive Committee meetings are available for viewing by all Chapter members on our website. http://hawkeye.asse.org/meetings0910.php.
Officer Succession and Training Plan
(50 points)
To ensure the continued success of the Chapter, the Chapter has developed a succession plan that includes officer recruitment and training. A nominating committee, chaired by the Immediate Past President, seeks qualified individuals to serve on the Chapter Executive Committee. Earlier this year, we developed a succession plan, which assists members in deciding what position might be best for them should they decide to volunteer. The succession plan is available at http://www.hawkeye.asse.org/about.php, by clicking on the Chapter Succession Plan link in the Chapter Documents section. Members may click on the position to get a description of the responsibilities.
Officer Transition
(25 points)
To ensure the smooth transition of duties and resources from prior year officers to this year’s officers, the Chapter used a duty checklist. The checklist was derived from information available from ASSE Officer Central, with very minor changes based on the operation of the Chapter. Each elected position has its own duty checklist, and all checklists are maintained by the Chapter Secretary. All checklists are shown in Appendix D.
Member Services
Meetings
Technical Meetings
(100 points for the first 4 meetings, and 25 points for each additional technical meeting for a maximum 300 points)
The Chapter conducted nine (9) technical meetings during the course of the year. Those meetings were: See page 7.
Month / Topic / SpeakerAugust / OSHA Update / Jens Nissen & Tom Vanderlinden
October / Fire Safety and Common Violations / Jon Lund – City of Des Moines FD
November / Construction Risk Management / Guy Gast, Waldinger Corporation
November / Co-Meeting with AIHA / John Henshaw
December / Environmental Hazards / Cindy Baldwin, Terracon
January / H1N1 Update / Jami Haberl, Safeguard Iowa
February / Return-to-Work and Preemptive Medical / Jim Steele, Falewitch Construction
March / Safety at the Iowa Speedway & Tour / Iowa Speedway Staff
April / Elections and Government Affairs Update / Dave Hraha & Duane Otto
Meeting Notices
(50 points)
To help ensure meeting attendance, the Chapter sent out notices announcing the meeting, date, time, location, and luncheon menu at least 14 days prior to the event. The Chapter sent all meeting announcements by e-mail, downloading an updated chapter roster prior to each e-mail being sent. 100% of our chapter members indicated that e-mail was their preferred method of receiving information about chapter activities. In addition to the initial e-mail sent 14 days before the meeting, a follow-up reminder is sent five days before the meeting. About 25% of our RSVPs come from this meeting reminder.
Section Meetings
(25 points)
The Chapter’s sections include the Iowa State University Student Section. Their meetings for the year are shown below.
Month / Topic / SpeakerSeptember / Iowa Motor Vehicle Enforcement Overview of DOT Regulations / Chris Boswell, DOT
October / Entering the Workforce After Graduation / Travis Keeney, Kiewit
December / Influencing a Worker Compensation Claim / Josh Jacobsen, AWS
January / Safety in the Medical Field / Duane Otto, McFarland Clinic
February / Loss Control in Insurance & Safety Graduate Studies / Jason Schaufenbuel, United Heartland
March / Construction Safety / Travis Keeney, Kiewet
Meeting Attendance
(50 points)
The Chapter tracked the attendance of its general member meetings. The attendance count of members and non-members at each general chapter meeting was:
Month / Topic / AttendanceAugust / OSHA Update / 49
October / Fire Safety and Common Violations / 41
November / Construction Risk Management / 42
November / Co-Meeting with AIHA (outside of DSM) / 10
December / Environmental Hazards / 35
January / H1N1 Update / 38
February / Return-to-Work and Preemptive Medical / 36
March / Safety at the Iowa Speedway & Tour / 33
April / Elections and Government Affairs Update / 29
Member Recognition
Recognition of Service
(25 points)
The Chapter recognized its members for their service to the Chapter throughout the course of the year. At our first meeting in September 2009, we recognized our Immediate Past President, Joanna Wilson, for her service as President the previous year. Joanna also served as the Chapter’s Vice President for two years and the Treasurer for one year. She was elected as Chapter Secretary for the upcoming 2010/2011 Chapter year as well.
We also started a program in which members celebrating five year incremental anniversaries were recognized in our meeting announcement and if they attended the meeting, were provided with a certificate (example shown next page).
The following employees were recognized for their anniversaries:
Ken Strosahl, Robert Byrnes, Alan Tweeten, Philip Mercuris, Dennis Warth, Glenn Soyer, Charles Martinek, Michael Britsch, Craig Moody, David Ballard, Debbie Vandercook, Tammy Swenson, Mary Press, Steven Flann, Shirley Smith, Jeffrey Bartine, Jack Harris, Joel Frank, Chad Veach, R. W. Smith, Paul Richmond, Jon Williams, Dennis Engstrom
Chapter Safety Professional of the Year
(25 points)
The Chapter recognized Matt Deutsch of Hydro-Klean in Des Moines as its Safety Professional of the Year during our May 2010 Professional Development Conference. Matt was selected from the group of those nominated based on an application and narrative provided by Matt’s co-worker. The narrative is shown on the Hawkeye Chapter website, www.hawkeye.asse.org.
Matt Deutsch with Chapter President Dave Hraha
Public Recognition of Members through Chapter Media
(25 points)
The Chapter provides recognition to its members throughout the year. The recognition takes the form of our Member Spotlight on the Chapter Website. We started the member spotlight in December 2009 upon the request of our Membership Chair. We plan to profile a new member every two months. To date, we have profiled:
Month / TopicDecember 2009 / David Hraha, Hawkeye Chapter President
February 2010 / Tom Phillips, ISU Student Section President
April 2010 / Mary Jo Press, Incoming Vice President
May 2010 / Matt Deutsch, Hawkeye Chapter Safety Professional of the Year
The Member Spotlight is available at http://www.hawkeye.asse.org/spotlight.php.
Public Recognition of Members through Public/Society Media
(25 points)
In addition to the use of Chapter media to recognize members, the Chapter also uses public and Society media to publicize the recognition of its members’ contributions and accomplishments. Our Chapter Secretary, Chris Murphy, was named Distinguished Graduate of the Insurance Institute of America’s Associate in Risk Management (ARM) and Associate in Commercial Underwriting (AU) programs. The news release including this information was shared with Society for inclusion in Chapter media if desired. Recognition was posted on the Region 5 website http://region5.asse.org.
Chapter Newsletters
Published Newsletters
(15 points for each publication up to a maximum 180 points)
The Chapter published nine newsletters this year. The newsletters were distributed to members via the chapter website, www.hawkeye.asse.org. The newsletter links are located on the left hand column of the Chapter home page.
Newsletter Graphics and Photographs
(25 points)
The Chapter enhanced its newsletters by including photos. The majority of photos were taken at Chapter events. We also maintain a separate Photo Gallery on our website, with photos taken by our Historian, Dallas Palmer. Examples are located in Appendix E and at http://www.hawkeye.asse.org/photos.php.
Newsletter Focus on Members
(25 points)
The Chapter focused its newsletter on its members. The primary purpose of the newsletter was to convey information available in a more developed form on the website. That is, rather than place information directly in a newsletter; we prefer to keep sections of the website devoted to certain topics, such as our Job Opportunities page, Photo Gallery, and Membership Spotlight.