CUF Campus Operations

CUF Campus Operations

2011-2012* Events Administration Assistance & Fees

The actual cost for any event requiring Columbia University Facilities support depends on several factors, including the time of day, day of week, amount of time and the cost of associated materials required to complete the job. There is a one-hour minimum labor charge for all jobs.

Custodial Assistance

--clean before/during/after indoor events

--remove trash during/after indoor events

--stock, police & clean restrooms

--provide additional waste containers for indoor events

--provide coat check attendants

Grounds Assistance (outdoor events)

--clean before/during/after outdoor events

--remove trash during/after outdoor events

--provide waste containers for outdoor events

--open gates; remove posts/chains around lawn

Labor Assistance

--set up/ break down rental or venue furniture

--erect risers (up to 12”)

--supply stanchions (rope and sign)

--move/discard office furnishings/equipment and bulk trash

Carpentry Assistance

--hang/remove banners

--fabricate ramps or custom woodwork if required

--assemble staging

--erect risers (over 12” high)

Electrical Assistance

--provide extension cords and electrical hookups for DJ, microphones, a/v equipment, lighting, caterer

or other services (some indoor and all outdoor events using University ‘power’ require electrical assistance)

--provide on call service to monitor higher voltage connections requiring more than standard outlets

Plumbing Assistance (outdoor events)

--provide hose, spigot and water

Miscellaneous

--special elevator support, air conditioning, or fire extinguisher requests

--arrange for Fire Watch

Tenting of Lawns

All tents on lawns require the rental of plastic lawn cover and astroturf. Event planners are responsible for all material and labor necessary to return the reserved space to its original condition after lawn usage. Any requests requiring a tent to be enclosed on all 4 sides and/or HVAC will incur additional fees covering NYC Building and Work permits (approximately $5,000) for which there is a 4-6 week lead time to procure.

In Closing

The different types, sizes and volume of events coordinated by Events Administration makes it difficult to

provide estimates for every event type. The rental rates above should be associated with the corresponding

category in the Hourly Rate table. The Equipment rental chart provides daily rental rates for commonly used

event items. Please note that the billing rates, tasks and rental charges above should not be used as a guide for

all billable activities, but should be used as a tool to help event planners aware of certain charges that they may

incur and give them a general idea of what the event could cost.

RISERS, PLATFORMS AND STAGES

(Approximate cost – a tool to help with estimating)

Standard Sizes—Standard size prices include basic assembly, guardrails, skirting and steps if required.

Carpeting is not necessary on risers.

Size / Amount / Size / Amount / Size / Amount / Size / Amount / Size / Amount
4’ x 4’ / $ 48 / 8’ x 4’ / $ 96 / 12’ x 4’ / $144 / 16’ x 4’ / $ 192 / 20’ x 4’ / $ 240
4’ x 8’ / $ 96 / 8’ x 8’ / $192 / 12’ x 8’ / $288 / 16’ x 8’ / $ 384 / 20’ x 8’ / $ 480
4’ x 12’ / $144 / 8’ x 12’ / $288 / 12’ x 12’ / $432 / 16’ x 12’ / $ 576 / 20’ x 12’ / $ 720
4’ x 16’ / $192 / 8’ x 16’ / $384 / 12’ x 16’ / $576 / 16’ x 16’ / $ 768 / 20’ x 16’ / $ 960
4’ x 20’ / $240 / 8’ x 20’ / $480 / 12’ x 20’ / $720 / 16’ x 20’ / $ 960 / 20’ x 20’ / $1,200
4’ x 24’ / $288 / 8’ x 24’ / $576 / 12’ x 24’ / $864 / 16’ x 24’ / $1,152 / 20’ x 24’ / $1,440

Most raised platforms are assembled using panel systems in standard sizes and heights.

Without additional legs, all risers are 4” off the ground.

Standard Platforms are 4’ x 4’ or 4’ x 8’ (other custom size decks are available)

Standard Leg Heights are 8”, 16” and 24” high (custom leg heights are available)

IN-HOUSE STANCHIONS

ITEM / DESCRIPTION
White Sign Stanchions / Square Cement Base
6’ High
Hold up to 16” x 24” landscape sign

TENTING

(Approximate cost – a tool to help with estimating)

ESTIMATED DAILY RENTAL CHARGE
SIZE / AMOUNT / COMMENTS
6’ x 10’ marquee / $120
10’x 10’ / $175 / Additional fees for weights & sidewalls
12’ x 12 / $250 / Additional fees for weights & sidewalls
14’ x 14’ / $290 / Additional fees for weights & sidewalls
16’ x 16’ / $350 / Additional fees for weights & sidewalls
20’ x 20’ / $450 / Additional fees for weights & sidewalls
20’ x 30’ / $575 / Additional fees for weights & sidewalls
20’ x 40’ / $650 / Additional fees for weights & sidewalls
30’ 30’ / $675 / Additional fees for weights & sidewalls
30 x 40’ / $875 / Additional fees for weights & sidewalls
Sidewall / $1 a running foot / Approximation
Barrels or Weights / $25 per / Needed when tent cannot be staked
Track Lighting / $45 per
Lawn Decking & Astroturf / TBD / Used under tents to protect grass

*These rates are as of Sept 20, 2011. For the most up-to-date rates, please call Facilities at 212-854-8607

EQUIPMENT/FURNITURE RENTALS

(Approximate cost – a tool to help with estimating)

ESTIMATED DAILY RENTAL CHARGE
ITEM / DESCRIPTION / Approximate Cost Per
Barricade - Metal / Black = 42” High x 90” Long / $33.00
Barriers - Tension / Chrome = 40” High with 72” Long web cord
Note: 11” x 14” Pexiglass Portrait Sign Holder Available / $16.00
Chairs – Outdoor / Indoor / Black Samsonite (plastic folding) / $2.25
White Samsonite (plastic folding) / $1.70
White Resin Folding (light padding) / $3.00
Chairs—Indoor Only / Black Wood Folding (light padding) / $3.75
Mahogany Wood Folding (light padding) / $4.00
Ballroom with cushion (stationery) / $8.00
Coat Racks / Chrome with 40 wire hangers / $20.00
Easel / Chrome, Quick Fold = 72” High x 22” Wide Ledge x 18” Deep / $25.00
Fans (standing) / Black = 5½’ High (needs outlet) / $37.00
Fencing / White = 42” High x 72” Long / $30.00
Grill -Charcoal / 30” High x 60” Wide x 24” Deep (charcoal not included) / $80.00
Grill -Kit / 1 Wagon
2 Galvanized Cans with Lids and Sand
1 2 ½ Gallon Pressurized Fire Extinguisher
1 Set of BBQ Tools (spatula, fork, tongs)
1 Coal Shovel
3 Bags of “#18 MatchLight” Charcoal
NOTE: One cart can service two grills.
Advise ordering additional charcoal at $19.50 per bag / $95.00
Linens - Various Colors / Square 54” to 90” / $8.00 - $11.00
Round 90” to 132” / $13.25 - $21.75
Oblong 60” to 120” / $12.00
Napkins / $0.85 - $1.10
Podium / Lectern / Black Standing = 49” High x 29” Wide x 18” Deep / $95.00
Popcorn Machine with Cart / $125.00
Stanchions & Rope / Stanchion = Chrome - 40” High / $10.50
Rope (Velvet) = Black or Red - 8’ long (with swag 6.5’) / $7.50
Screens / Black = 7’ High x 6.5’ Wide / $20.00
Tables / Airport = 30” Round x 42” High / $15.00
Card = 30” High x 32” Wide x 32” Deep / $6.00
Half Round = ½ of 60” round table / $8.50
Rectangle = 4’, 6’ and 8’ / $8.00 - $10.00
Quarter Round = ¼ of 60”round table / $9.00
Round = 30”, 36”, 48”, 54” 60” and 72” / $7.50-$13.00
Schoolie = 6’ Long x 18” Wide / $10.00
Square = 36” and 60” / $15.00-$24.00
Serpentine = ¼ (4 sections 10” circle) 5” hole / $9.00