Business Procurement Card Policy Manual
Overview
The University participates in the State of Kansas’ UMB Bank Visa Procurement Card Program. The purpose of the Card Program is to establish a more efficient and cost-effective method of purchasing and paying for small dollar (under $5000 including all delivery, shipping and/or special handling charges) transactions within established usage limits.
The Visa Business Procurement Card can be used for in-store purchases, as well as mail, phone, fax and Internet orders. The card is issued at the request of your department. Card usage will be monitored and cards may be rescinded at any time.
Commodities, capital outlay items and specified contractual service items, coded in the 520000, 530000 and 540000 (non-inventory) series of account codes, may be charged to BPC cards. Conference Registrations and/or Air Fare may be charged to the BPC if your department requested your card to have the approval to do such.
The manual provides the guidelines under which you may use your procurement card. Please read it carefully. Your signature on the Procurement Cardholder Agreement acknowledges you understand the intent of the program and agree to adhere to the established guidelines.
You are committing university funds each time you use the procurement card, and this responsibility cannot be taken lightly.
Card owners MUST be a State of Kansas Employee.