BOARD OF TRUSTEES FOR FORT LEWIS COLLEGE
April 17, 2009
Memorial Student Lounge
Fort Lewis College
Vol. 09-51
Call to Order
Chair Richard Ballantine convened the regular meeting of the Board of Trustees for Fort Lewis College at 8:35 a.m.
Trustees Present:
Richard Ballantine, Brian Bissell, Linda Campbell, Peter Decker, Aaron Elinoff, Chuck Riggs, Leonel Silva; Present via telephone: Karen Wilde
Trustees Absent: Mark Larson
Staff Present:
Brad Bartel, President; Steve Roderick, Provost & Vice President for Academic Affairs; Steve Schwartz, Deputy Treasurer & Vice President for Finance and Administration; Glenna Witt Sexton, Vice President for Student Affairs; Fred Kuhlwilm, Legal Counsel; Peggy Sharp, Deputy Secretary & Executive Assistant to the President; and Mike Larson, Audio Consultant.
RECOGNITIONS
The following individuals and/or group were introduced by Chairman Ballantine and recognized by the Board for their achievement:
· Women’s Basketball Team – Rocky Mountain Athletic Conference Champions & 9th in Nation
· Dr. Kathy Fine-Dare, Recipient of the Roger Peters Distinguished Professor Award
· Mr. Steve Stovall, Recipient of the Alice Admire Outstanding Teaching Award
· Ms. Joanne Reddell, Recipient of the Outstanding Staff Award
· Dr. Brian Hanks, Featured Scholar, Winter Term
· Dr. Tino Sonora, recipient of Fulbright Specialists Program Grant
Although she was not able to be present, Dr. Sharon Sears was recognized as the recipient of the New Faculty Teaching Award. Each of these individuals and team were given a warm round of applause for their achievement.
PUBLIC COMMENT
Mr. Ron Pease, an artist from Aztec, New Mexico, read a statement reflecting his dissatisfaction with the decision regarding his request to exhibit his art work in the Art Gallery, the responses from the administration, and requesting an investigation into the handling of this matter. Chair Ballantine made an offer to Mr. Pease to enter a juried community exhibit on campus. The offer was refused by Mr. Pease.
Ms. Michelle Kenney introduced herself to the Board as the incoming president of the Associated Students of Fort Lewis College and expressed her pleasure at serving in this roll, as well as becoming the student representative on the Board of Trustees.
ACTION AGENDA – CONSENT
Leonel Silva moved for approval of the Consent Agenda. Brian Bissell seconded, motion passed and the following items were approved:
Approval of Minutes of February 12, 2009 Meeting of the Business Affairs Committee of the Board of Trustees for Fort Lewis College
Approval of Minutes of February 12, 2009 Meeting of the Capital Development Committee
Approval of Minutes February 13, 2009 Regular Meeting of the Board of Trustees for Fort Lewis College
Approval of Minutes of March 12, 2009 Special Teleconference Meeting of the Board of Trustees for Fort Lewis College
Approval of Minutes of April 1, 2009 Teleconference Meeting of Presidential Evaluation Committee
Approval of the Non-Delegated Personnel Actions
Approval of Degree Candidates for Winter Trimester, 2009
CHAIRMAN’S REPORT/ANNOUNCEMENTS
Chair Ballantine announced the following committee assignments for 2009:
BUSINESS AFFAIRS COMMITTEE
Leonel Silva, Chair
Peter Decker
Brian Bissell
Mark Larson
Steve Schwartz, Staff
Michele Peterson, Staff
ACADEMIC & STUDENT AFFAIRS
Richard Ballantine, Chair
Linda Campbell
Karen Wilde
Chuck Riggs
Steve Roderick, Staff
Glenna Sexton, Staff
LIAISON TO FOUNDATION
Peter Decker
CAPITAL DEVELOPMENT
Brian Bissell, Chair
Richard Ballantine
Peter Decker
Leonel Silva
Aaron Elinoff
PRESIDENTIAL EVALUATION
Brian Bissell, Chair
Richard Ballantine
Peter Decker
Committee Reports
Academic & Student Affairs Committee
Richard Ballantine, Chair, had no report as the committee had not met since the last meeting of the Board.
Business Affairs Committee
Chair Leonel Silva stated that the committee had met and were briefed on the proposed identity theft policy by Vice President Steve Schwartz. The committee endorsed the following item for action:
Approve the Fort Lewis College Identity Theft Prevention Program as Required by the Fair and Accurate Credit Transaction Act of 2003 (FACT Act.
Leonel Silva so moved and Peter Decker seconded the motion. Motion passed.
Mr. Schwartz reviewed the audits that were presented and accepted by the Committee. He stated that staff and legal counsel were instructed to have the revision of the Exempt Staff Handbook ready for Board approval by the first of next year. In addition, Peggy Sharp, Richard Ballantine and Brian Bissell will work on updating the Board of Trustees Policy and Procedure Manual by the first of next year. Both the state budget issues and the College’s budget were discussed and the committee suggested that the College consider a 9% tuition increase for resident students and a 6% increase for non-resident. Proposed room and board rates were discussed and staff was asked to provide more information about the over-write for the Board rates before finalizing.
Capital Development Committee
Brian Bissell, Chair, reported that all the construction projects are on time and on budget.
Presidential Evaluation Committee
Chair Bissell stated the committee had a teleconference meeting and would report on the discussion during today’s executive session.
Foundation Liaison
Peter Decker said he had not been able to attend the last Executive Board meeting of the Foundation.
Faculty Representative Report
Chuck Riggs gave a few highlights from his written report on the work he and students will be doing this summer at the Pigg Site, an archaeological site donated to the College for the purpose of training students in archaeological field methods. Brian Bissell inquired about the information being gathered by the Task Force on Recruitment & Retention. Dr. Riggs reported that the final report will be completed by the end of the term. Chair Ballantine asked about progress on graduate programs. Provost Roderick responded the next step is to obtain costs and revenue estimates for the mini proposals that were submitted earlier this term. The projected timeline for having any graduate programs is 2011.
Student Representative Report
Aaron Elinoff reported that elections were over and that Michelle Kenney and Tiffani Waters were the new president & vice president respectively of ASFLC. He reviewed several of the budgetary issues & decisions made by the ASFLC for next year’s budget. Brian Bissell asked that Aaron present a review of his year as student body president and as the representative to the Board at the June meeting.
Foundation Report
No oral report.
PRESIDENT’S REPORT
President Bartel reported on some of the issues that have been expressed by the Task Force on Recruitment & Retention. He and Provost Roderick will meet with the Task Force and develop a series of recommendations. Work on this will continue throughout the summer. Salary equity and housing issues are two of primary concerns. A lengthy discussion followed regarding the various issues being raised by the Task Force and progress on addressing some of the concerns. The final report from this Task Force and the recommendations be a topic at the Board’s retreat in August. A few members of this Task Force will be invited to participate in the discussion.
President Bartel stated that conversations are continuing with the Foundation regarding a faculty village that would be built on campus property. Representatives from the Foundation and an architect are meeting next week with Steve Schwartz and other College administrators to discuss possible timelines for implementation of a plan.
A full Board teleconference meeting will be held Friday, May 22, at 9:00 a.m. for the purpose of discussing budget and enrollment prior to finalizing the budget, tuition & room and board rates for approval at the June BOT meeting. The Board also requested that a brief update be given on the meeting with the Foundation regarding the faculty village.
BREAK
PRESIDENT’S REPORT (continued)
President Bartel briefed the Board on the new initiatives being established to make Fort Lewis College a veteran-friendly campus. He further reported that a good attendance is expected for the Preview Weekend on April 17-18.
REPORT AGENDA
Report: Promotion and Tenure Actions for 2009-10
Provost Roderick stated that these faculty listed who were promoted and/or tenured had gone through the required reviews and were duly recommended.
BREAK FOR TOUR OF ANIMAS HALL & WORKING LUNCH
Chairman Ballantine reconvened the meeting at 12:15 p.m. and called for a motion for the Board to go into executive session, pursuant to section 24-6-402(3)(a)(II) and -402(3)(b)(I) of the Colorado Revised Statutes, to discuss the employment of the president of Fort Lewis College and the Board’s Deputy Secretary and to receive legal advice on specific legal questions related thereto and that the following individuals be invited to join the Board in executive session to participate in the discussion: Fred Kuhlwilm, legal counsel. Brian Bissell so moved, with a second by Leonel Silva. Motion passed unanimously.
Executive session adjourned at 1:57 p.m. Brian Bissell moved to adjourn the meeting. Seconded by Linda Campbell. Motion passed unanimously.
Meeting adjourned at 2:03 p.m.