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Bid # 039-11 BIDDER QUOTATION PURCHASING OFFICE- SLIPPERY ROCK UNIVERSITY "All Bidders Welcome"
Date Notice of Bid January 6, 2011 Faxed or Mailed
RETURN QUOTATION BY MAIL (sealed envelope) BY JANUARY 14, 2011 no later than 3:00 PM to
Slippery Rock University, Purchasing Dept 1 Morrow Way, 005 Old Main, Slippery Rock PA 16057
DELIVERY: MUST BE AVAILABLE FOR IMMEDIATE DELIVERY
To the Slippery Rock University, Slippery Rock, and PA: AUTO SHOP
I/We hereby offer to supply the following articles, F.O.B. Slippery Rock University, in the quantities specified and for the delivered prices specified. I/We agree that the University may accept part, all, or none of this quotation as deemed best to the interest of the University. THE UNIT PRICE SHALL BE THE DELIVERED PRICE. NOTE: PARCEL POST, EXPRESS AND MOTOR TRUCK SHIPMENTS ARE TO BE MADE TO CENTRAL RECEIVING, KEISTER ROAD, SLIPPERY ROCK, PA, UNLESS OTHERWISE SPECIFIED. NO RAILROAD DELIVERIES.
QUANTITY DESCRIPTION TOTAL BID PRICE
AS PER ATTACHED SPECIFICATIONS
2 each 2010 or 2011 FORD ECONOLINE WAGON E-350 XL (12 passenger) OR “APPROVED EQUAL”
YEAR MAKE MODEL
COLOR (PREFERRED WHITE): List Color:
WARRANTY: Bumper to Bumper
Drive Train
Corrosion
PROPOSED DELIVERY DATE:
Any questions regarding the specifications should be directed to Bill Porter at 724-738-2537 or . Hours of operation are 8:00 a.m. – 4:00 p.m. Monday through Friday.
NOTE: Include all shipping charges in quoted price. Signed
Be certain all quotation forms are SIGNED. Printed or
If you do not wish to submit a quote, please Typed Name
mark "NO BID" on the form, SIGN, and Title
return the form to the Purchasing Office. Date
**SEAL BID PROPOSAL IN ENVELOPE Company
AND WRITE BID # ON ENVELOPE. Address
If there are any questions, call (724) 738-2079
Thank you. Telephone # Fax # E-MAIL
** FAX BIDS ARE NOT ACCEPTABLE**
ATTACHMENTS: Bid specifications; General Requirements; General Terms & Conditions
BID #-039-11
SPECIFICATIONS:
The following shall indicate MINIMUM requirements including all genuine parts, accessories, equipment, and safety features considered standard, whether mentioned herein or not. The vehicle shall comply with all applicable federal motor vehicle safety standards
2010 or 2011 FORD ECONOLINE WAGON E-350 XL OR “APPROVED EQUAL” – Quantity of 2
STANDARD EQUIPMENT OR OPTION SELECTIONS:
Mechanical:
5.41 EFI OHC V8 Engine (approximate)
4-speed automatic transmission w/OD
Rear-wheel drive limited slip rear axle
72 amp-hour (650 CCA) maintenance-free battery
120 amp alternator
8900# GVWR
Class I trailer towing package-inc: trailer wiring harness
(5) LT225/75R16E all-season SBR BSW tires with full-size spare
(5) 16” x 7.0” 8-hole steel wheels w/hub caps
Power steering
4-wheel anti-lock braking system (ABS)
35.0 gallon fuel tank (approximate)
Exterior:
Black front/rear STEP bumper
Black platinum grill surround
Sealed beam halogen headlights
Aero type manual mirrors
PRIVACY glass
Interval windshield wipers
60/40 hinged swing-out side cargo door
Interior:
12-passenger seating
Cruise control
Graphite vinyl high-back front bucket seats
(2) 3-passenger graphite vinyl intermediate bench seats
(1) 4-passenger graphite vinyl rear bench seat
Front inboard armrest
Color-keyed engine cover-inc: dual bin stowage, (4) cup holders
Full-length black vinyl floor covering
Black plastic step well pads
Tilt steering wheel
Front and rear air conditioning
Front and rear heater
Electronic AM/FM stereo radio-inc: digital clock, (4) speakers
Medium flint instrument panel-inc: 12-volt power point
Medium flint plastic front door trim panels
BID #-039-11
SPECIFICATIONS: (continued)
STANDARD EQUIPMENT OR OPTION SELECTIONS:
Interior:
Medium flint side rear quarter trim panels
Polypropylene side rear door trim
Black cowl side trim panels
Day/night rearview mirror
Medium Flint coast hooks
Medium graphite full-length acoustical cloth headliner
Medium flint cloth sun visors
Dual A-pillar grab handles
Front dome light
Rear 12-volt power point
Rear cargo light
Courtesy light switches for all doors
Safety:
4-wheel anti-lock braking system (ABS)
Driver & front passenger airbags
Front height adjustable 3-point safety belts
Rear outboard 3-point safety belts
Electric dual-note horn
Backup alarm
Exterior Color:
Oxford White PREFERRED but will consider alternatives.
KEYS – 4 COMPLTE SETS TO BE DELIVERED WITH VEHICLE.
MANUFACTURER’S REPAIR MANUAL MUST BE DLEIVERED WITH VEHICLE.
WARRANTY REPAIRS MUST BE AVAILABLE WITHIN TWENTY MILES RADIUS OF THE UNIVERSITY.
NEW VEHICLES ARE TO BE DELIVERED TO THE SLIPPERY ROCK UNIVERSITY AUTO SHOP WITH LESS THAN 100 MILES ON THE ODOMETER.
Any questions regarding the specifications should be directed to Bill Porter at 724-738-2537 or . Hours of operation are 8:00 a.m. – 4:00 p.m. Monday through Friday.
BID #039-11
GENERAL REQUIREMENTS:
All components, parts and equipment shall be balanced to provide the maximum performance.
Unless otherwise specified, each unit shall include all specified accessories, parts, equipment and options made available for the indicated model by the vehicle manufacturer. Specified items not available through the vehicle manufacturer shall conform to the best quality standards known to
that particular industry.
Each unit shall be complete with accessories, equipment, parts and options properly installed and operative.
Each unit shall be cleaned, lubricated and serviced ready for immediate service.
Each unit shall be protected to 20 degrees F below zero with permanent type antifreeze.
Each unit shall include completely filled fuel tank or tanks.
Each unit shall be free of dealer signs and emblems.
Each unit shall conform to the requirements of the Pennsylvania Motor Vehicle Code.
Each unit shall bear the Official Pennsylvania Inspection Sticker, which shall correspond with
the last digit of the serial number.
Each unit shall include the proper form to apply for Pennsylvania Title and License including
the original Manufacturer’s Statement of Origin.
Application for title, form MV-1, shall indicate the name and address exactly as follows:
State System of Higher Education,
Co-Owner Slippery Rock University
Keister Road, Slippery Rock, Pa 16057.
Each unit shall include a copy of the manufacturer’s service and warranty policy with all
warranty verification vouchers, certificates or coupons.
The successful bidder shall comply with the manufacturer’s recommended pre-delivery service.
The successful vendor shall submit a copy of all service/technical bulletins, recall notices, etc.
to: Slippery Rock University, Facilities and Planning, Automotive Department, Slippery Rock, PA 16057. These documents shall be submitted on a continual basis to keep Slippery Rock University informed regarding improvements, changes and/or problems concerning the University owned vehicles and their component parts.
BID #039-11
SPECIFICATIONS:
Slippery Rock University will inspect all vehicles prior to acceptance. It will be the responsibility
of the delivering dealer to remove any vehicle rejected by the University within two (2) working
days after notification, and return the vehicle to the University Garage upon correction of deficiencies. Date in service will be the date the vehicle is accepted by the University, not the date of delivery.
The University disclaims a liability for damage to vehicles not unconditionally accepted by the University.
Unless otherwise indicated, all items requested in this specification for each class vehicle which are listed in the manufacturer’s specification book as standard and optional equipment shall be factory installed and operative. Vehicles delivered to the University in a condition considered to be below
retail customer acceptance levels will not be accepted. Items which determine these acceptance levels shall include, but not be limited, to, the general appearance of the interior and exterior of the vehicle
for completeness and quality of workmanship, lubrication and fluid levels, with any leaks corrected, mechanical operation of the vehicle and all electrical components operational. Allied equipment specified to be furnished and installed, which is not available through the vehicle manufacturer, shall conform to the best quality standards known to that particular industry, both product and installation.
Any questions regarding the specifications should be directed to Bill Porter at 724-738-2537 or . Hours of operation are 8:00 a.m. – 4:00 p.m. Monday through Friday.
RETURN QUOTATION BY MAIL (sealed envelope)
BY JANUARY 14, 2011 no later than 3:00 PM to:
BID # 039-11
Slippery Rock University
Purchasing Dept
1 Morrow Way 005 Old Main
Slippery Rock PA 16057
GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1. SUBMISSIONS OF BID
The bid as well as any other documents required to be submitted with the bid shall be enclosed and sealed in the envelope provided with this invitation to bid. Bid prices must be typewritten or in. Bids must be signed in ink. It is the responsibility of each bidder to ensure that his bid is received at the bid opening room prior to the date and time set for the opening of bids, regardless of medium used. IF a bidder decides to mail in his bid, he should allow adequate time for delivery. No bid shall be considered if it arrives at the bid opening room (shown on the cover sheet) after the date and time set for bid opening.
2. BIDDERS’ REPRESENTATION
Each bidder by making its bid represents that:
a. The bidder has read and understands the terms and conditions of the bidding documents, which are of included in this packet, and the bid is made in accordance therewith.
b. The item(s) offered in the bid is in conformance with the specifications in the bidding documents without exceptions.
c. The bidder understands and acknowledges that all information provided by, and representations made by, the bidder in the bid are material and important and will be relied upon by the University in awarding the contract(s) or purchase order(s).
d. The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.
e. Neither the price(s) nor the amount of the bid, and neither the approximate price(s) nor the approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.
f. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.
g. The bid is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit complementary or other noncompetitive bid.
h. The bidder, its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as disclosed by the bidder in its proposal.
i. The bidder, its affiliates and subsidiaries have not been notified that they are presently under consideration for debarment and have not in the last three years been debarred by any Federal, State or other governmental agency, except as disclosed by the bidder in its proposal.
3. QUESTIONS
Any questions concerning conditions and specifications must be directed to the Purchasing Department unless otherwise noted.
4. PRICES
Successful bidders will be required to deliver awarded items at the prices quoted in their bid.
5. TAXES
The University is exempt from all Federal excise and transportation taxes, the provisions of the Fair trade law, and the Pennsylvania sales and use tax for purchase of tangible personal property. The registration number with the Internal Revenue Service is 23740001-K. No exemption certificates are required and none will be issued. Nothing in this paragraph is meant to exempt a construction contractor from the payment of sales tax or use tax required to be paid with respect to its purchase or sue of tangible personal property used or transferred in connection with the performance of its construction contract. If the connection with the performance of its construction contract. If the University is required by law to pay any excise tax and then seek a refund or credit, the contractor may add the amount of the tax to the bid price as a separate item.
6. APPROVED EQUAL
Whenever a product is defined in this invitation by trade name and catalogue number of manufacturer or vendor, the term “or approved equal” if not inserted therewith shall be implied. Any reference to a particular manufacturer’s product either by trade name or by limited description is solely for the purpose of more clearly indicating the minimum standard of quality desired, except where a no substitute is requested. When a “no substitute” is requested the University will consider bids for the referenced item only. The term “or approved equal” is defined as meaning any other make which, in the sole opinion of the University, is of such character, quality and performance equivalence as to meet the standard of quality of items specified for which it is to be used equally as well as that specified. The bidder quoting on a commodity other than as specified shall furnish complete identification on the bid proposal of the product he is offering by trade name, brand and/or model number. The bidder shall also furnish descriptive literature and data with respect to the alternative commodity he proposes to furnish. Bidders offering an alternate shall also indicate any known specification deviations from the referenced item.
7. REJECTION OF BIDS
The University reserves the right to reject any and all bids, to waive technical defects or any informality in bids; and to accept or reject any part of any bid if, in his judgment, the best interests of the University are thereby served.
8. AWARDS
Unless all bids are rejected, and except as otherwise provided by law, aware will be made to the lowest responsible bidder. Unless otherwise specified by the University in this invitation to bid, the University reserves the right to award by item or on a total bid basis, whichever is deemed most advantageous to the University. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will disregarded.
9. TIE BIDS
All tie bids will be broken by the Purchasing Manager or his designee.
10. PROMPT PAYMENT DISCOUNTS
Prompt payment discounts will be considered in making an award if the time period for payment is ten (10) days or more. If prompt payment discounts are offered by any bidder, the University will take advantage of such offer.
11. ASSIGNMENT OF ANTITRUST CLAIMS
The awarded vendor and the University recognize that in actual economic practice, overcharges by vendor’s suppliers resulting from violations of state or federal antitrust laws are in fact borne by the University. As part of the consideration for the award of this contract, and intending to be legally bound, the awarded vendor assigns to the University all right, title and interest in and to any claims the vendor now has or may thereafter acquire under state or federal antitrust laws relating to the goods or services which are the subject of this contract.