Regional Operations Manager, Management Operations` Support Team (West Papua and Papua)
Position
Regional Operations Manager, Operational Support Team (West Papua and Papua)
Duration
Full time over the term of the contract
Counterparts
Government of Indonesia,(GOI) Ministry of Finance,(MoF) Ministry of Home Affairs,(MOHA) Indonesian National Development Planning Agency (BAPPENAS) provincial and local governments in 5 provinces.
Location
Manokwari, West Papua with frequent travel to Jayapura, Papua and other AIPD locations as required.
Performance Management and Reporting Framework
Consistent with DFAT-AA and Cardno policies / Introduction
The Australia Indonesia Partnership for Decentralisation (AIPD) is funded by Australian Aid for the period 2011–2015. The Program supports the Government of Indonesia (GoI) to improve the performance of provincial and local governments. The Program focuses on resource management, covering both human and financial resources. AIPD creates an enabling environment for provincial and local governments to improve their performance so that sectoral initiatives to improve health, education and infrastructure services have a greater chance of success. At the same time, AIPD pilots new development models that can be replicated in other provinces and districts. AIPD works with the central government as well as five provincial governments: Papua, West Papua (Papua Barat), East Nusa Tenggara (NTT), West Nusa Tenggara (NTB) and East Java, and a total of 20 district governments within those provinces.
AIPD also plays a role in capturing the real challenges that provincial and local governments face and contributes to the development of better policy.
Cardno Emerging Markets Asia Pacific (Cardno) provides administrative, financial and technical support for the implementation and monitoring of AIPD, and manages a team of 76 full-time international and national staff across six project offices and numerous short term technical advisers. Cardno’s program management includes: recruitment of technical and administrative staff; performance management of staff; security; robust grants and contracts procedures and accurate financial management. Cardno support ensures that the program is able to respond quickly and effectively to the strategic direction set by DFAT.
Key responsibilities and tasks
Under the direction of the Senior Operations Manager and the Deputy Program Directors the Regional Operations Manager will provide operational support to the Assistant Program Director and Administrative teams of West Papua and Papua regions of AIPD. To accomplish this the Regional Operations Manager will:
- Ensure that Standard Operating Procedures, Business Processes and Planning systems are implemented consistently and transparently across the two Papua operational areas of AIPD.
- Liaise with the AIPD Financial Manager to ensure operations and financial systems are aligned with and are consistent across the two Papuas.
- In conjunction with the Senior Operations Manager, the Financial Manager, and the DPDs, develop an administration and financial training program to ensure all operational staff receive regular training and updating in Operating Procedures, Business and Financial Processes, Quality Management and Compliance Systems.
- Ensure that the Assistant Program Directors in each Papuan location have a thorough understanding of all business procedures and processes delegated authorities, fiduciary risk and compliance obligations.
- Liaise with the Systems Compliance Coordinator to ensure that all AIPD Management Information Systems, (IT and paper based) are consistent across each of the two Papuas and transactions are recorded both locally and centrally to ensure that the system complies with all internal and external auditing requirements.
- Provide support to the Contracts and Probity Officer in terms of feedback on the performance and contract compliance of the Implementing Partners working in each of the Provinces.
- Ensure all contracts for all other services across the two Papuas AIPD are consistent, transparent and are consistently applied across all geographic regions.
- Provide support to the APDs in the development and oversight of the swakalola program in each of the provinces.
- Regularly report to and liaise with the APDs, DPDs and Cardno, to ensure that all systems and processes serve the operational needs of the two Papuan provinces.
- Assist the APDs and DPD to :
o review and further establish (as required) the AIPD office systems and procedures;
o In liaison with the Financial Systems Manager, ensure all banking transactions and financial processes are recorded and receipted in accordance with the Standard Operating Procedures through the finance team
o Oversight of the travel approval processes in line with the AIPD Standard Operating Procedures and the AIPD decentralised structure.
o Oversight and quality assure all approval and contracting processes in the two Papuas to ensure they are consistent and compliant with SOPs
o Support the APDs in conducting periodic staff performance and development needs.
o Other duties related to the Operating performance of AIPD as instructed by the Senior Operations Manager and DPDs.
Selection Criteria
- Appropriate tertiary qualifications, relevant to organisational development, operations management, and procurement:
- Demonstrated capacity in the management of complex bilateral development assistance programs, including experience in procurement and contracting. Specifically, demonstrated capacity in the establishment and day to day management of a development assistance program, and in donors’ planning, reporting and monitoring requirements;
- Fluency in speaking, reading and writing in Bahasa Indonesia and English;
- Excellent communication skills and high level motivational skills for engaging with program and GOI colleagues in the two Papuas;
- Demonstrated capacity to design and implement training programs for operational staff in regional area of Indonesia.
- Demonstrated effectiveness in working in remote and diverse workplaces;;
- Proven ability to communicate effectively with senior regionals government officials
- Familiarity with international donor systems and requirements.
Reporting relationships:
Primary reporting:
Senior Operations Manager
Secondary reporting:
Deputy Program Director (Papua)
Location of Assignment
The position is based in Manokwari, West Papua with frequent travel to Jayapura, Papua and to other AIPD locations as required:
www.cardno.com 12 February 20141