Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Total on Roster: 16Votes needed for simple
majority vote: 50% + 1 = 9
Votes needed for 2/3 majority: 10 / Location:
Watsonville Campus
in Room A130 / Date and Time:
Thursday, April 19th, 2012
3:20 pm – 6:00 pm
Student Senate Minutes
NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate held a meeting on Thursday April 19th, 2012.
These are the minutes reflective of that meeting.
Item / Motion / Yeas / Nays / Abstains / ResultVII B / Motion to approve $1000 from the Student Rep Fee for a donation to be made to the
Student Senate for California Community Colleges (SSCCC) / 13 / 0 / 0 / Passed
VII C / Motion to approve $300 from the Programs Account to hold an event at the
Scotts Valley campus / 7 / 5 / 0 / Passed
VII D / Motion to approve $300 from the 83 Equipment Account to have
surveillance over the SAC East area in general / 13 / 2 / 0 / Passed
VII E / Motion to approve $5000 from the 73 Account for the purchase of IPADS for the student senate and senate advisors with the stipulation that the rules and procedures must be brought up to the senate next week, prior to the purchase of the IPADS / 11 / 4 / 0 / Passed
VII F / Motion to approve moving forward with the project plans to place a marquee on campus and have it be in conjunction with the cafeteria project / 14 / 0 / 0 / Passed
VII H / Motion to approve the addition of Article VI, Section 1, Letter K to the bylaws.
(see agenda item below for details) / 8 / 7 / 0 / Not Passed
VII H / Motion to approve the addition of Article IX, Section 2, to the bylaws. It would read: The treasurer from every club should give a written report to the ICC chair at the end of every month / 13 / 1 / 0 / Passed
VII H / Motion to approve adding this constitutional addition to the ballot for the student body to vote on: no executive officer may run for a consecutive term in the same office unless there is no other candidate for this position / 12 / 3 / 0 / Passed
VII H / Motion to add to the ballot the option of removing the Watsonville and Scotts Valley representatives from the senate / 7 / 7 / 0 / Not Passed
I. Call to Order at 3:30pm
A. Roll Call
President: Charlotte Achen- Present Vice President: Oleksii Chuiko- Present (Tardy @3:45pm)
Treasurer: Joseph Gomez- Present Legislative Representative: Gaby Avila- Present
Student Trustee: Joseph Watkins- Present Inter-Club Council Chair: Ivan Sumano-Vargas- Present
Watsonville Representative: (vacant) Scotts Valley Representative: (vacant)
Senators-At-Large
Stephanie Petrillo- Present Laura Hunerberg-Present
Sharon O’Connor-Present Darwin Constantino- Present
Chris Steele- Present James Williams- Present
Steven Culver-Present (Tardy @3:45pm) Sarah Davies- Present
Kyle Logan- Present Aimee Cornett- Present
Advisors
Sesario Escoto-Present
Flor Chacon- Present
II. Adoption of the Agenda 3 minutes
Treasurer Gomez moves to approve the Agenda, and Senator Constantino seconds the motion. The agenda is approved by a vote of 12 yeas.
III. Approval of the Minutes 3 minutes
A. April 5th, 2012
Senator Williams moves to approve the minutes from April 5th, 2012, and Treasurer Gomez seconds the motion. The minutes are approved by a vote of 10 yeas.
IV. Public Comments
This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda. There will be a limit of five (5) minutes per speaker.
V. President Announcements 5 Minutes
VI. Special Items
A. Donation of Tables to Allied Health Info. / Action S. O’Connor 5 Minutes
This item is up for discussion / possible action regarding the donation of two of the outdoor tables, located on the terrace outside the Cafeteria, to be placed outside of the Health and Wellness building.
Allied Health would like two tables from behind the cafeteria or between SAC East and West to be moves to near their area so they have a place to sit and eat. Senator Hunerberg moves to approve the donation of the tables from the cafeteria to the Allied Health department and Trustee Watkins seconds the motion. This is approved unanimously by a vote of 13 yeas.
VII. New Business.
A. Appointment of New Senators 3 min. for Speech, 3 min. for Questions
1. Scotts Valley Representative
2. Watsonville Representative
3. 2 Senator-at-Large Positions
B. Donation to the SSCCC Info. / Action S. Escoto 5 Minutes
This item is up for discussion / possible action regarding the approval of $1,000.00 from the ___ Account for a donation to be made to the Student Senate for California Community Colleges (SSCCC). These funds are primarily used for travel costs, a parliamentarian to facilitate orderly and productive meetings, and meeting facilities for the SSCCC. The funds are also used to support annual orientation and leadership training for Council members.
The SSCCC is also suffering from severe budget cuts and they are struggling to meet the expenses of the members of the senate, and are appealing to community colleges to receive donations. Gaby thought of bringing this up but with a larger quantity. Senator Davies moves to approve $1000 from the Programs Account for a donation to be made to the Student Senate for California Community Colleges (SSCCC) and Legislative Representative Avila seconds the motion. Senator Davies then moves to amend the main motion to have the funds come from the Student Rep Account, and Senator Petrillo seconds the amendment motion. The Student Rep Fee has a balance of over 18,000. The senate approves the amendment of the main motion by a unanimous vote of 13 yeas. The senate then unanimously approves $1000 from the Student Rep Fee for a donation to be made to the Student Senate for California Community Colleges (SSCCC) by a vote of 13 yeas.
C. Scotts Valley Event Info. / Action S. Davies 5 Minutes
This item is up for discussion / possible action regarding the approval of $300.00 from the ___Account to hold an event at the Scotts valley campus.
This money was approved previously for Welcome Week but was never spent. The money has to be reapproved. This would be to bring pizza to the Scotts Valley campus classes on an evening, when classes are being held. There are only a few classes at that campus, and they are all during the evenings. This would be done within the next two weeks, and Sarah, Ivan and Aimee volunteered to go pass out the pizza and promote elections too. Maybe we could find a Scotts Valley representative. Oleksii thinks that with everything going on right now, and with the low amount of student that go there, that this is a waste of our time and our resources. Gaby feels that even though there are a small amount of people attending classes there, they are still paying for their SAC card and it is not a waste of time. There are a lot of people that are not involved in the events currently going on. Legislative Representative Avila moves to approve $300 from the Programs Account to hold an event at the Scotts Valley campus and Senator Davies seconds the motion. Alex does not think this event is appropriate, as he thinks we are here to advocate the students and their rights and does not think doing this does that. However, the student senate passes this motion by a vote of 7 yeas, 5 nays.
D. Surveillance over Front Desk Info. / Action J. Watkins 5 Minutes
This item is up for discussion / possible action regarding the approval of $300.00 from the 73, Equipment Account to have surveillance over the front desk.
Trustee Watkins moves to approve $300 from the 73 Equipment Account to have surveillance over the front desk, and Senator O’Connor seconds the motion. There have been issues with theft in the area near the front desk. People have been rummaging through things when staff is not there. The staff, according to Joseph Watkins, is comfortable having a camera on them. Stephanie is curious if there is a reason things that can be stolen are left in those areas, and whether things can be moved to places where a camera is already monitoring? Or could the cameras be moved? Sesario advised the senate that there is already surveillance there that was paid for by a previous student senate. He believes the front desk is covered, and that most areas are, except for one exit. In the past when theft occurred, there was surveillance that captured footage of the individuals, but having the camera does not mean the people will be identified. Sesario advised that we determine from Lois is this is actually something that is needed before we approve it, or that if we do approve this we do so contingent upon the need. It could be discussed to place surveillance in other places on campus in the future, as there is a need from theft in other locations as well. Sesario advised that if this is passed, we should assess what the next step would be. Trustee Watkins moves to amend the motion to approve $300 from the 73 Equipment Account to have surveillance over the SAC East area in general, and Senator Petrillo seconds the motion. The senate approves the amendment by a vote of 13 yeas. The senate then approves the motion by a vote of 13 yeas, 2 nays.
E. iPads for Student Senators Info. / Action O. Chuiko 10 Minutes
This item is up for discussion / possible action regarding the approval of $5,000.00 from the 73, Equipment Account to purchase an iPad for every student senator. Once a senator’s time on the senate has ended, they will return the iPad for future senators.
Vice President Chuiko moves to approve $5000 from the 73 Equipment Account to purchase an IPAD for every student senator and senate advisor, and Treasurer Gomez seconds the motion. The idea was to purchase the IPADS for every member and advisor to use and check out for the term. This could be used for trips, general assemblies, meetings, to do presentations, or whatever you want. It would bring efficiency and a chance to work with new technology. Kyle thinks this is a cool idea bringing technology in, but wants to know what happens if someone drops one or they get stolen. This motion does not discuss the details of what we will do with these situations. Alex says one thing about an IPAD is that they are hard to break. Joseph Gomez mentioned that there was another agenda item before that was approved for an IPAD for presentations. Laura thinks this sounds like a good idea, as we won’t have to print out extra things and we will all have access to things at all times. It was discussed that we could use these to communicate at retreats, and that binders wouldn’t be needed, and that minutes and agendas could be accessible. There is also an application that creates agendas on the IPAD. The IT department, according to Oleksii, likes Apples a lot, so we should not have concern about them being able to maintain them if need be. Joseph Watkins says this would be helpful because he feels he wastes a lot of paper cleaning out his desk once a month and that we should figure out the technicalities about theft and breaking. Sesario advises the senate to answer the question about theft and irresponsibility, and also to consider providing training to every user. He thinks a minimum training should be required, and to consider how we might offer the training in the future if the current person you select to provide it leaves the senate. Sesario also mentioned that the Board thought of this idea, and turned it down recently, and that also he believes we are not quite ready to make the change but maybe it would be an incentive if we did it. He suggests we establish what we expect the use to be out of the IPAD. He also advised that we do not purchase 20, as rarely do we have a full senate. Senator Steele moves to extend time by 5 minutes and Senator Hunerberg seconds the motion. Time is extended by 5 minutes by an approval of 11 yeas, 3 nays. Stephanie says she likes the paper saving aspect of this, but is very uncomfortable with the idea. She can’t believe our constituents will be okay with us buying IPADS for ourselves. It was discussed that the minutes and notes could be projected in front of us, that this was not a necessity to view them. In addition, not everything is available online, and this would restrict things to accessing online items only. Would personal use be acceptable with these? What about providing something that more than just senators can use? Oleksii says to think about it like how any corporation makes purchases for tools that can help you do things much faster and better than you were doing them before. He says this would be for the senators and would change hands from senate to senate as the members change, and that we need to stay up to date and encourage use of newer technologies. Oleksii thinks being leaders of the school you should be able to know how to use the tools that people in the ‘real world’ are using. Charlotte advised the senate that no communication could be sent on the IPADS during the meetings, as it would be a violation of the Brown Act. Gaby is also concerned about these going missing and wants to know if the senate has the power to put a hold on someone’s account if they do not return them? Legislative Representative Avila moves to amend the main motion to add that the rules and procedures have to be brought up to us by next week, before the purchase of the IPADS, and Senator Davies seconds the motion to the amendment. Gaby wants to know why we are approving so much money without any rules or procedures. The senate approves the amendment to the main motion by a vote of 10 yeas, 4 nays. The senate then approves $5000 from the 73 Account for the purchase of IPADS for the student senate and senate advisors with the stipulation that the rules and procedures must be brought up to the senate next week, prior to the purchase of the IPADS, by a vote of 11 yeas, 4 nays.