County of Alameda, General Services Agency – Purchasing
RFP No. 900977, Addendum No. 2
COUNTY OF ALAMEDA
ADDENDUM No. 1
to
RFP No. 901337
for
Adult Inmate Medical Care Quality Assurance Services
Specification Clarification/Modification and Recap of the Networking/Bidders Conferences
Held on June 29, 2015 and June 30, 2015
This County of Alameda, General Services Agency (GSA), RFP Addendum has been electronically issued to potential bidders via e-mail. E-mail addresses used are those in the County’s Small Local Emerging Business (SLEB) Vendor Database or from other sources. If you have registered or are certified as a SLEB, please ensure that the complete and accurate e-mail address is noted and kept updated in the SLEB Vendor Database. This RFP Addendum will also be posted on the GSA Contracting Opportunities website located atAlameda County is committed to reducing environmental impacts across our entire supply chain.
If printing this document, please print only what you need, print double-sided, and use recycled-content paper.
RFP No. 900977, Addendum No. 2
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The following Sections have been modified to read as shown below. Changes made to the original RFP document are in bold print and highlighted, and deletions made have a strike through.
Responses to Questions
Q1)Who was the prior contractor for the Adult Inmate Medical Care Quality Assurance Services contract and why was the prior vendor terminated?
A)The prior contractor was Codebusters, which served their contract term. The scope for this project has changed, initiating this new competitive process.
Q2)Do vendors have to email the Procurement & Contracts Specialist questions asked during thebidders’ conference as well before the 5:00 p.m. deadline on June 30, 2015?
A)No, vendors do not have to email questions asked during the bidders’ conference. All questions and answers from the biddersconference are included in this addendum.
Q3)Can the County describe how this new Request for Proposal (RFP) relatesto or overlaps with the previous RFP which was released earlier this year (RFP# 901297, Medical Consulting & Quality Assurance)?
A3) There is the possibility of some overlap between the previous RFP and this new one in that the contractor for the previous RFP is also reviewing medical charts of inmates housed in County jails and may occasionally interact with the Contractor for this new RFP. However, there is no formal relationship between the two RFPs and/or contracts.
Q4)What type of electronic copy does the County expect bidders to include in their bid submittal?
A)Page 21 of the RFP, Section IV.(Statement of Work), Item S.3. (Submittal of Bids) states:
“Bidders are to submit their bid in electronic format. The electronic bid response should be a single file PDF (OCR preferred); it must be on disk or USB flash drive and enclosed in a sealed package (a sealed envelope will suffice). All signatures must be present in the electronic bid response (e.g., Bidders may want to sign any pages that require signature, scan them, and make them part of the electronic file).”
Q5)What are the exact requirements for references?
A)The County expects bidders to list five current and five former references from correctional facilities where quality improvement or quality assurance services were provided. When listing references, please provide complete details such as facility name and date of service.
Q6)For bidders who do not contract directly with jail facilities but work with various departments within the same jurisdiction such as the probation department, how does the County want these references listed?
A)The County would like bidders to list the name of the department(s) they contracted with and identify the correctional facility where the quality assurance or task was performed.
Q7)Does this RFP have a Small Local Emerging Business (SLEB) requirement?
A)Yes, this RFP does have a SLEB requirement. Page 17 of the RFP, Section N, Item 3, Paragraph 2 states:
“As a result of the County’s commitment to advance the economic opportunities of these businesses, Bidders must meet the County’s Small and Emerging Locally Owned Business requirements in order to be considered for the contract award.”
Q8)Can the County waive the Small Local Emerging Business (SLEB) requirement for this RFP?
A)The County will not waive the SLEB requirement unless it is determined subcontracting opportunities are not available, or it is not in the best interest of the County to include SLEB provisions in this contract.
Q9)What amount of the contract need to be subcontracted to a SLEBif prime is not SLEB certified?
A)At minimum, 20% of this contract award must be subcontracted to a SLEB.
Q10)Arenon-profit organizations expected to meet the SLEB requirement as well?
A)Non-profit organizations are exempt from subcontracting with a SLEB.
Q11)What if there are no bidders that meet the SLEB requirement?
A)If none of the bidders meet the SLEB requirement but all other requirements are met, the County will review the submitted bids and make a determination whether to proceed to the next stage of the competitive bid process.
Q12)Is the County open to new ideas and strategies of gathering information beyond chart reviews?
A)At minimum, the County would expect bidders to provide a clear explanation of how they wouldmanage chart reviews in their proposal. In addition, the County is open to any new ideas and strategies to make the chart reviews process more comprehensive and useful.
Q13)Page 6 of the RFP, Section D, Specific Requirements, Item 2, states:
“Contractor shall use audit screens (see samples in Exhibit E) to compile the data. Contractor will submit the completed audit screens to the ACSO, the County Administrator’s Office (CAO) and the current healthcare services provider monthly.”
How will the County score a bid proposal that does not follow a monthly audit screen review, but include innovative ways to enhance chart reviews?
A13) While the County welcomes proposals for new and innovative ways to enhance chart reviews, bid proposals need to meet the minimum requirements called for in this RFP, as described in Section D, Specific Requirements, and Section E, Deliverables/Reports. Bid proposals that do not meet the RFP requirements will be scored lower than those that do.
Q14)Is the awarded Contractor expected to work with, assist, and support the Adult Inmate Medical Services (AIMS) Panel and if so to what capacity? What is the actual relationship between the Contractor and the AIMS Panel?
A)The AIMS Panel is a medical advisory committee appointed by the Alameda County Board of Supervisors to advise it and the Alameda County Sheriff’s Office regarding the quality of care that inmates housed in County jails are receiving. The Contractor will attend AIMS Panel meetings and report their quality assurance findings and recommendations to the AIMS Panel. The County expects the Contractor to work independently and exercise independent judgment without having to defer to the AIMS Panel.
Q15)Based on the calendar of events, the addendum is expected to be released on July 14, 2015. Is it possible to have the addendum expedited or released before July 14, 2015?
A)No, it is not possible to post the addendum prior to July 14, 2015.
Q16)Is the Contractor’s role to go over the work of the AIMS Panel?
A)No, the AIMS Panel does not conduct utilization reviews of inmate medical records; it relies on the Contractor to do such work. The clinical information collected by the Contractor is one of various types of data used by the AIMS Panel to assess the quality of care delivered to inmates in the County’s correctional system.
Q17)Page 7 of the RFP, Section D. Specific Requirement, Item 11 states:
“Contractor shall review an average of sixty (60) medical records per month.”
How did the County come up with this number?
A)This number is based on historical data and previous experience in this area.
Q18)Page 8 of the RFP, Section E. Deliverables / Reports, Item 3 states:
“The audit summary reports prepared and submitted by the Contractor will provide conclusions and recommendations. The format of the report will be developed by the Contractor in consultation with the ACSO upon award of the contract.”
Will the Contractor only work with Alameda County Sheriff’s Office (ACSO) and not the AIMS Panel to develop the quality assurance report?
A)The Contractor will work primarily with ACSO and the CAO on developing the format of the audit summary reports. The County may consult with the AIMS Panel on the development of the report format.
Q19)Who will the Contractor report to?
A)The Contractor will report directly to CAO.
Q20)Who sits in the monthly/quarterly report meetingsand the recommendation meetings?
A20) The County will work with the Contractor on determining the frequency and schedule of reporting and recommendation meetings. At a minimum, ACSO and/or CAO staff will attend these meetings, along with the Contractor. In addition, the Contractor is expected to attend AIMS Panel meetings, which generally occur bi-annually.
Q21)What form of communication should be used going forward from this bidder’s conference?
A)All further communication between bidders and the County regarding this RFP will be in writing and will come directly from GSA-Procurement & Support Services.
The following participants attended the Bidders’ Conferences:
Company Name / Address / Representative / Contact InformationCommunity Oriented Correctional Health Services
675 61st Street
Oakland, CA 94609 / Daniel Mistak / Phone: (510) 595-7360 x16
E-Mail:
Prime Contractor: Yes
Subcontractor: No
Certified SLEB: No
Community Oriented Correctional Health Services
675 61st Street
Oakland, CA 94609 / Zakir Bukhari / Phone: (510) 595-7360 x16
E-Mail:
Prime Contractor: Yes
Subcontractor: No
Certified SLEB: No
Community Oriented Correctional Health Services
675 61st Street
Oakland, CA 94609 / Molly Burness / Phone: (510) 595-7360
E-Mail:
Prime Contractor: Yes
Subcontractor: No
Certified SLEB: No
Community Oriented Correctional Health Services
675 61st Street
Oakland, CA 94609 / Hanna Miller / Phone: (510) 595-7360
E-Mail:
Prime Contractor: Yes
Subcontractor: No
Certified SLEB: No
Community Oriented Correctional Health Services
675 61st Street
Oakland, CA 94609 / Kalimah Muhammad / Phone: (510) 595-7360
E-Mail:
Prime Contractor: Yes
Subcontractor: No
Certified SLEB: No
Health Management Associates
88 Kearny Street #1850
San Francisco, CA 94108 / Donna Stugar-Fritsch / Phone: (415) 489-2021
E-Mail: dstugar-fritsch @healthmanagement.com
Prime Contractor: Yes
Subcontractor: No
Certified SLEB: No
Institute for Medical Quality
180 Howard Street, Suite 210
San Francisco, CA 94105 / Kevin Reeder / Phone: (415) 882-5132
E-Mail:
Prime Contractor: Yes
Subcontractor: No
Certified SLEB: No
RFP No. 901377, Addendum No. 1
Page 1
EXHIBIT C
VENDOR LIST
RFP No. 901337 – Adult Inmate Medical Care Quality Assurance Services
Below is the Vendor Bid List for this project consisting of vendors who have responded to this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program:
This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.
RFP No. 901337 - Adult Inmate Medical Care Quality Assurance ServicesBusiness Name / Contact Name / Phone / Address / City / State / Email
Advanta Medical Solutions / Warren Kwan / (240) 554-1200 / 10830 Guilford Road, Suite 312 / ANNAPOLIS JUNCTION / MD /
American Health Holding, Inc. / Julie Wilson / 702-236-7213 / 7400 Campus Rd, F-510 / NEW ALBANY / OH /
American Health Holding, Inc. / Anne Klie / (866) 614-4244 / 7400 W. Campus Rd., F-510 / NEW ALBANY / OH /
Axis Community Health / Charles White / (925) 201-6005 / 3311 Pacific Ave / PLEASANTON / CA /
Axis Community Health / Sue Compton / (925) 201-6005 / 4361 Railroad Avenue / PLEASANTON / CA /
Caban Resources, LLC / Pam Hill / (310) 648-8370 / 130 Arena Street / EL SEGUNDO / CA /
California Cardiology Conslnts / Aditya Jain / (510)351-6363 / 1532 150th Ave / SAN LEANDRO / CA /
Calvin B. Benton, M.D. / Calvin B. Benton / (510) 568-6743 / 13460 Skyline Blvd / OAKLAND / CA /
Coastal Clinical & Management / Jackie Priadka / 484-380-2080 / 919 Conestoga Rd., Bldg 3, Ste. 110 / ROSEMONT / PA /
Concentra Medical Centers / Joe Hittner / ( 510 ) 465-9810 / 384 Embarcadero West, 3rd Fl. / OAKLAND / CA /
Concentra Medical Centers / Kristopher James / ( 510 ) 351-3553 / 2587 Merced St. / SAN LEANDRO / CA /
Correctional Healthcare Consultant / Kathryn Wild / 909-720-0961 / 1407 Foothill Blvd., #221 / LA VERNE / CA /
Discharge Resource Group / Lorie Descala / (650) 877-8111 / 400 Oyster Point Blvd. #440 / S. S.F. / CA /
East Bay Perinatal Council / Barbara McCullough / ( 510 ) 437-8950 / 2648 E 14th St / OAKLAND / CA /
Eastbay Radiation Oncology Ctr / Michael Forest / ( 510 ) 581-0556 / 20126 Stanton Ave # 101 / CASTRO VALLEY / CA /
Emeryville Occupational Medical Center Inc / Steven Gest / ( 510 ) 653-5200 / 6001 Shellmound Street, Suite 115 / EMERYVILLE / CA /
Fremont Urgent Care Center / John Giddens / ( 510 ) 796-1000 / 3161 WALNUT AVENUE / FREMONT / CA /
Health Management Associates / Darlene Gregory / (202) 785-3669 / 120 N. Washington Sq. #705 / Lansing / MI /
Health Management Associates / Donna Laverdiere / (415) 489-2021 / 88 Kearny St., Suite 1850 / San Francisco / CA /
Health Management Associates / Donna Strugar-Fritsch / (415) 489-2021 / 89 Kearny St., Suite 1850 / San Francisco / CA /
Health Management Systems / Marnie Basom / (208) 639-8202 / 827 E Park Blvd., Ste. 260 / BOISE / ID /
Hiawatha Harris, M.D., Inc. / Neisha Becton / (925) 520-0005 / 5674 Stoneridge Dr., Suite 207 / PLEASANTON / CA /
Institute for Law and Policy / Alan Kalmanoff / (510) 486-8352 / 2613 Hillegass Ave / Berkeley / CA /
Institute for Medical Quality / Kevin Reeder, MPA / 415.882.5132 / 180 Howard, Suite 210 / SAN FRANCISCO / CA /
Integral Consultants Occupational Medicine / Ramon Terrazas / ( 510 ) 697-3757 / 1916 Tiffin Road / OAKLAND / CA /
Integrated Medical Associates of Alameda County Inc / Uchenna Okoronkwo / ( 510 ) 569-7326 / 10500 MacArthur Blvd. / OAKLAND / CA /
Jeannie Chan / Jeannie Chan / (925) 285-3528 / 575 Glasglo Circle / DANVILLE / CA /
La Loma Medical Office / Esteban Lovato / ( 510 ) 261-1677 / 3022 International Blvd # 310 / OAKLAND / CA /
Lumetra / Jeff Gutman / (415) 677-8447 / 550 kearny / SAN FRANCISCO / CA /
Managed Resources, Inc. / Simon Zaman / (562) 499-2190 / 11 Golden Shore #360 / LONG BEACH / CA /
Medical Anesthesia Consultants / Truman Gates / ( 925 ) 543-0140 / 5555 West Las Positas Blvd. / PLEASANTON / CA /
Medical Insights Diagnostic Centers Concord P. C. / Virgil Williams / ( 510 ) 507-8528 / 120 Calvert Court / OAKLAND / CA /
Medical Management Associates / Calvin B. Benton / (510) 568-6743 / 13460 Skyline Blvd. / Oakland / CA /
Medical Management Associates / Lynda Benton / (510) 568-6743 / 13460 Skyline Blvd. / Oakland / CA /
Mike Rogers / Mike Rogers / (510) 797-1111 / 2000 Mowry Ave. / Fremont / CA /
Oakland Concentra Medical Center / Jim Keever / (510) 465-9565 / 384 Embarcadero W / Oakland / CA /
Occu-Med / Sean Edin / (559) 435-2800 / 2121 W. Bullard Ave. / Fresno / CA /
Okoronkwo Medical Corp of Alameda County Inc / David Ibeabuchi / ( 510 ) 569-7326 / 10500 MacArthur Blvd, Suite 102 / OAKLAND / CA /
Pacific Surgical Inc / John Petlandsky / ( 925 ) 460-0798 / 1264 Stealth St / LIVERMORE / CA /
PacServ / Mike Martinez / (408) 723-0218 x102 / 6501 Crown Blvd., #106-A13 / SAN JOSE / CA /
Public Consulting Group, Inc. / Krystale Schmidt / (858) 546-4729 / 148 State Street / BOSTON / MA /
Robert Bruce Miller MD, Inc / Robert Miller / ( 510 ) 795-7746 / 2557 Mowry Avenue, Suite 22 / FREMONT / CA /
Robert Jacobs / Robert Jacobs / (510) 653-2450 / 1585 62nd Street / Emeryville / CA /
Washington Hospital ER / Ramon Terrazas / (510) 697-3757 / 1916 Tiffin Rd. / Oakland / CA /
WeiserMazars LLP / Laura Peth / 916-696-3675 / 2151 River Plaza Drive, Suite 205 / SACRAMENTO / CA /
You First Health Partners, Inc / Ophelia Long / ( 510 ) 562-7467 / 10520 MacArthur Blvd / OAKLAND / CA /
Community Oriented Correctional Health Services / Daniel Mistak / 510-595-7360 x16 / 675 61st St. / Oakland / CA /
Community Oriented Correctional Health Services / Zakir Bukhari / 510-595-7360 x16 / 676 61st St. / Oakland / CA /
Community Oriented Correctional Health Services / Molly Burness / 510-595-7360 / 677 61st St. / Oakland / CA /
Community Oriented Correctional Health Services / Hanna Miller / 510-595-7360 / 678 61st St. / Oakland / CA /
Community Oriented Correctional Health Services / Kalimah Muhammad / 510-595-7360 / 679 61st St. / Oakland / CA /
Institute for Medical Quality / Kevin Reeder / 415-882-5132 / 180 Howard Street Suite 210 / San Francisco / CA /
WeiserMazars LLP / Laura Peth / 916-696-3675 / 2151 River Plaza Drive, Suite 205 / SACRAMENTO / CA /
Correctional Healthcare Consultant / Kathryn Wild / 909-720-0961 / 1407 Foothill Blvd., #221 / LA VERNE / CA /
Institute for Medical Quality / Kevin Reeder / 415.882.5132 / 180 Howard Street Suite 210 / SAN FRANCISCO / CA /
Morse Correctional Healthcare Consulting, Inc. / Rick Morse / 443-797-7639 / 16035 York Road / SPARKS / MD /
Exhibit C - RFP No. 901337
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