7:00 Pm - 2018-19 Village Budget Hearing April 2, 2018

7:00 Pm - 2018-19 Village Budget Hearing April 2, 2018

7:00 PM - 2018-19 VILLAGE BUDGET HEARING – APRIL 2, 2018

MEMBERS PRESENT: Mayor Kurt Wheeler, Trustee Amy Mann, Trustee Dave Porter, Trustee Fritz Koennecke, Trustee Maureen Fellows

ALSOPRESENT: Jim Stokes,Bill Carr, Mike Hayes, Jason Emerson, Lynn Storman, Bob Lucas

Mayor Kurt Wheeler opened the Public Hearing at 7:00 pm. There were no comments from the Board or public. Mayor Wheeler reported the total general fund budget is $ 2,943,850.22 with an increase in the tax levy rate of 1% from last year.

Motion made by Mayor Wheeler and seconded by Trustee Mann to close the public hearing at 7:06 p.m.

Vote taken. All aye. Approved.

Respectfully submitted,

Katherine A. Burns

Village Clerk

APRIL 2, 2018 VILLAGE BOARD MEETING

MEMBERS PRESENT: Mayor Kurt Wheeler, Trustee Amy Mann, Trustee Dave Porter, Trustee Fritz Koennecke, Trustee Maureen Fellows

ALSOPRESENT: Jim Stokes,Bill Carr, Mike Hayes, Jason Emerson, Lynn Storman, Bob Lucas

Upon a motion by Trustee Mann, seconded by Trustee Koennecke the Board approved the minutesfrom the March5, 2018Village Board Meeting and the March 29, 2018 Village Board Meeting/Budget Workshop by a vote of 5-0.

Motion made by Mayor Wheeler and seconded by Trustee Mann to pass the following resolution:

RESOLUTION #52 – BE IT RESOLVED, that the Village of Cazenovia through its governing body, the Board of Trustees, hereby approves the 2018-2019 Village budget as presented at the budget hearing.

By vote of the Board – Mayor Kurt Wheeler – aye, Trustee Amy Mann – aye, Trustee Dave Porter – aye, Trustee Fritz Koennecke – aye, Trustee Maureen Fellows – aye.

Five in favor. Approved.

Mayor Wheeler and Trustee Dave Porter gave an update on LED Lighting & Solar Initiatives.

SeeTrustee Porter’s report below:

  • Solarize NY project Solarize Summary (200+/- kW solar PC project Wtr Plant):
  • 3/27/18: Mayor Wheler, Bill Carr, Jim Stokes and DBP met with Abundant Solar representatives Mellissa Clark & Gillian Black to review upcoming Solarize project. Due to revised valuation of locally generated photovoltaic electric power by NYS/PSC, as well as recently implemented federal tariffs on select foreign-manufactured solar panels, the economic rate of payback for the Village has been diminished by approximately 60%. Capacity of installed systems has also been increased. For the current water treatment plant site, an approximate 300 kW array (previous proposal was 200 kW). A 250 kW array is thought to be a realistic maximum output for the future array.
  • LED Street Lighting Project:
  • Recent NYS/PSC negotiations have resulted in a 46% reduced fixture by-back cost (Village purchase from National Grid).
  • On 3/20/18 the Village put on hold it’s “asset suspension letter” to National Grid in anticipation of the proposed light buy-back “tariff” rate. The new tariff is expected to be effective on 1 April 2018.
  • 4/2/18: Upcoming meeting with Abundant Solar and CNYRPDB to review updated Purchase Power Agreement and revised PV array capacity.
  • The anticipated net book value for our street lights will be $168,902 vs. $312,148 previously valued by National Grid – a 46% reduction in fixture buy-back costs.
  • Cazenovia College Energy Fair:
  • Saturday, April 14th, 11-4, at Cazenovia College Watson Room, Hubbard Hall basement.
  • Dave Porter will present on behalf of the Village.

4/1/18

Cazenovia College Energy Fair, April 14, 2018

Presentation by Dave Porter, Village of Cazenovia Trustee & Sustainability Coordinator

Energy Conservation Initiatives of the Village of Cazenovia, NY, 2009 - 2018

  1. Timeline of Village Energy Conservation Initiatives.
  2. Jun 2009 - Energy audit and benchmarking report for Cazenovia Village Hall
  3. Jan 2014 - NYSERDA/CNY RPDB Solar Feasibility Assessment Report presented to Village. Report evaluated three potential sites for photovoltaic array (WTP, Village Hall, and DPW Garage).
  4. Jan-May 2014 - Village prepares Greenhouse Gas Emissions Inventory in preparation for applying for designation as a Climate Smart Community
  5. Apr 2014 – Village adopts resolution to become a Climate Smart Community
  6. May 2014 – Village begins preparation of Climate Action Plan (w CNY RPDB, citizen committee members & ESF students)
  7. Jul 2014 – Mayor Wheler formally appoints Dave Porter as lead for Village Sustainability/Climate Action Plan Committee
  8. Dec 2014 – Began discussions of CNY Solarize Project with CNY RPDD.
  9. Dec 2014 – Began working with SmartWatt for possible energy performance project with SmartWatt, including possible LED street lighting project.
  10. Apr 2015 – Finalized joint Village/Town Climate Action Plan (CAP)
  11. Apr 2015 – Village meets with SmartWatt and National Grid to conduct preliminary discussions for an LED street lighting project.
  12. May 2015 – Dave Porter (Village) and Tim Hunt (Town) receive award from CPF for work on preparing joint Village/Town Climate Action Plan
  13. Sep 2015 – Worked with Cazenovia Equipment to perform a small-scale, micro-turbine hydroelectric feasibility project at Mill St. dam.
  14. 2016-2018 Solarize CNY Initiative (w/ CNY RPDB and Abundant Solar)
  15. Participated in Solarize CNY Advisory Committee
  16. Feb 2016: Received prelim feasibility report for a potential 205 kW PV installation at Water Treatment Plant that would offset total Village electric usage by 68%.
  17. Sep 2016: Solarize CNY project bidding conducted. Abundant Solar was successful low bidder.
  18. Apr 2016 - Climate Action Plan follow-up meeting. Post-CAP follow-up report prepared on May 2016.
  19. Feb 2017 – NYSERDA Grant Application for NYSERDA Clean Energy Community. Began collecting information on four impact projects to qualify for grant.
  20. Apr 2017 - Installed vehicle electric charging station at Lakeland Park as one of four high impact actions needed to apply for NYSERDA Clean Energy Community Grant application.
  21. Jun 2017 – Village named as a Clean Energy Community for completing four high impact actions under NYSERDA’s Clean Energy Communities program, making the Village eligible for a $50K grant.
  22. Aug 2017 - SmartWatt Investment Grade Energy Audit. Included LED lighting as well as HVAC and interior lighting improvements
  23. May 2017 – Completed Energy Code Enforcement Training
  24. Jan 2018 – Awarded NYSERDA Clean Energy Community grant based on submitted high impact energy initiatives.
  25. Feb 2018 – NYS and PSC announces new street-lighting buyback cost reductions that will drastically improve the LED Street Lighting Replacement Project with SmartWatt.
  26. Mar/Apr 2018 – Meetings w/ CNY RPDB and Abundant Solar to review proposed purchased power agreement (PPA) and lease agreement for Solarize CNY project.
  27. Future - April 14, 2018: Cazenovia College Energy Fair. DB Porter presents for Village.
  1. Special Energy Projects
  2. Various Interior Lighting and HVAC Improvements Projects at Village buildings including boiler replacement, pump/motor replacement, and air handling unit replacement with higher efficiency/code-compliant equipment.
  3. LED Street Lighting Project with SmarWatt, and National Grid
  4. Small Scale Hydro-electric Evaluation
  5. 200 kW +/- Solarize Photovoltaic Project with CNY RPDB, OPTONY, Abundant Solar, and National Grid
  1. Ongoing Initiatives
  2. Annual Energy Use Tracking
  3. Storm sewer separation projects (reduces energy usage at wastewater treatment plant)
  4. Energy Code Enforcement
  5. Replacement of aging interior lighting fixtures and building HVAC equipment with high efficiency equipment
  6. Village Water usage monitoring and leak detection (to reduce electric pumping and water treatment costs)
  1. Village of Cazenovia, NY Energy/Sustainability Initiative Partners
  2. Cazenovia Village Board, Mayor, Public Works Administrator, and Village Clerk
  3. Central New York Regional Planning and Development Board (CNY RPDB)
  4. New York State Energy Research & Development Board (NYSERDA)
  5. Cazenovia Area Community Development Association (CACDA)
  6. New York State College of Environmental Science & Forestry
  7. Cazenovia College
  8. Cazenovia League of Women Voters
  9. Interested Cazenovia, NY citizens and sustainability committee members
  10. Town of Cazenovia, NY
  11. Madison County, NY
  12. New York State
  13. National Grid
  14. SmartWatt
  15. Abundant Solar, OPTONY
  16. Abundant Solar

The Board had a lengthy discussion regarding on-line, short-term rentals such as Airbnbs in the Village. Village resident Lynn Stormansubmitted a letter to the Board (see attached). Ms. Storman neighbors an Airbnb where there has been a significant increase in activity over the last several years. This has become very disruptive. It has caused complaints of parking, barking dogs, noise and other issues. The Board agreed it wanted resident input before a decision was made.

Upon a motion by Mayor Wheeler and seconded by Trustee Porter, the Board scheduled a Public Hearing for May 7, 2018 at 7:00 p.m. at the Municipal Buildingto consider a Local Law to ban or regulate transient on-line rentals by a vote of 5-0.

Trustee Koennecke presented the monthlyreport:

Lake Association

  • Boater Education Course will be in the Village Board Room on April 22 and 29, noon to 4pm
  • 2018 is not planned as a weed treatment year. The Lake Association is using the year to research some newly available alternatives that may be more effective and/or less expensive

Lake Watershed Council

  • Nothing new to report since the Lake Summit

Police:

  • See the Chief’s monthly report
  • The security discussion continues at the school. We stand ready to assist with whatever decision comes out of the debate

Police Report(see Chief Hayes’ report below):

The following report reflects statistics from 03/01/2018 through 03/31/2018

1.MAJOR INCIDENTS: Any case that is a felony or is information that is needed to ensure to public safety.

NONE AT THIS TIME

2. ONGOING INVESTIGATIONS: Currently we have eight open cases that are actively being investigated along with 3 active warrants.

3. CALL REPORT: For the above dates we had a total of 165 calls for service, of which 156 for within the village and 9 were in the town at the request of an outside agency and 80 vehicle and traffic stops. This then generated 65 written reports consisting of 3 arrests, 33 vehicle and traffic tickets written, 7 MVA’s investigated, 112 parking tickets issued and 2 immobilizations.

4. TRAFFIC VIOLATIONS: 12 speeding, 4 uninspected, 1 license violations, 2 registration violations, 2 AUO (operated with license suspended or revoked), 0 DWI and 12 other violations.

5. BUDGET REPORT: Budget shortfall in the part time line has been discussed with the Police Commissioner and Mayor.

6. MISC: A minor accident between two patrol vehicles occurred in the alleyway. One vehicle is operative with minor damage. One vehicle is at the body shop. It will be three to four weeks before both vehicle repairs are complete.

Trustee Koennecke added Chief Hayes was in receipt of the Erieville Reservoir Emergency Action Plan

which is basically a notification systemin the event of any emergencies or potential flooding issues that the responding agencies may call on the Cazenovia Police Department for assistance.

Upon a motion by Trustee Koennecke and seconded by Mayor Wheeler, the Board authorized Chief Hayes to

sign a form acknowledging receipt of the Erieville Reservoir Emergency Action Plan and mail back to the NY State Canal Corporation by a vote of 5-0.

Trustee Fellows presented her monthly report:

Parks:

Beginning to work with NYS DEC on permitting and the wall.

Lauren Lines, Executive Director of CACDA, and I are going to meet to discuss a grant to fund Burton Street Park renovations.

Cazenovia Youth Rec 2018

  • “Home base” will be at Cazenovia High School, more info to come.
  • We had a meeting with municipalities on March 15 to review the 2017 Rec program to consider changes for 2018 and municipality contributions.

Village Court Receipts:

March 2018

Judge Moore: $7213

Judge Fischer: $ 70

Trustee Mann presented her monthly report:

TREES

The Tree Commission seminar on March 24 featuring Roger Swain was a huge success, with over 100 people in attendance. Big thanks again to Tom Tait for sponsoring the speaker fee and to the entire Tree Commission for all their efforts organizing the event. It is clear that people are ready for spring and eager to talk about planting things.

I am pleased to report that the Village of Cazenovia was named Tree City USA for the 7th consecutive year. Jim Maloney of our Tree Commission accepted our award on our behalf at the annual luncheon in Albany on March 29.

The DPW finally removed the Christmas tree by the Presbyterian Church last Friday. In honor of Easter, the new tree has now risen! :) Doing the work in-house saved us valuable funds that can now be directed toward other tree projects. Later this spring we will clean up the site and prepare to add another tree somewhere in that vicinity to continue the bloodline. The wood from the old tree is being stored pending its use this spring for various projects in the village.

Our next event will be our annual Arbor Day observance on April 21. We will once again be in Lakeland Park and plan to plant two trees.

KAYAK LAUNCH/LAKELAND MASTER PLAN

I finally spoke with Phil Chabot of LL Bean a couple weeks ago. Very unfortunately, he informed me that Bean is re-organizing all of their Outdoor Discovery Schools effective immediately. They are discontinuing their old model of each retail store having its own school and clustering the schools around regional hubs. In our case, the Fayetteville school is now consolidating in the Albany area, which is their top-performing store in the region.

Phil said they had greatly enjoyed our relationship and will stay in touch if anything happens in the future. While we are very sorry that Bean will no longer be in the park, we do still anticipate that the launch will be greatly enjoyed by the public as we have always planned. We will continue with our plans to complete the finishing work on the launch and to repair the adjacent section of wall. We can then discuss the potential addition of racks for the public and possibly a different provider of lessons/tours. Bean will retrieve their trailer from the barn this spring. I have pulled the 2017 contract and will confirm that all fees have been paid prior to removal of the trailer.

DPW (See Bill’s report below)

StreetsSnowplowing and snow removal continues

Tree has been removed at the Village green

Fire truck service has been completed

DPW equipment is now being serviced

Trustee Mann added the Village had received a low bid from Mohawk Valley Freighter Liner for $156,471.15 for a new plow truck / dump truck under Onondaga County bid #7974. This new truck will have a plow, wing and sander along with a dump body and will replace the 2008 Ford 550 snowplow and the 2000 International dump truck.

Upon a motion by Trustee Mann and seconded by Mayor Wheeler, the Board authorized the purchase of a new plow truck / dump truck from Mohawk Valley Freighter Liner for $156,471.15 under Onondaga County bid # 7974 by a vote of 5-0.

Mayor Wheeler reported he had met with Mike Walker of Expert Building Services and John Dunkle regarding linear bid documents to repair the total wall at Lakeland Park.

Trustee Porter presented his monthly report:

Sewer/Water:

  • Water pumped last month was 8.3 Mgal266.5 kgal/day – historic ave is 8.9 Mgal for month of Mar. Water usage was ave. 8.0 Mgal for previous five years. There was a water main break on Rippleton Rd. that is likely responsible for increased flow.
  • Proposal to increase water rates for outside haulers. Recommend unmetered water rate from $3.10 per 1000 gals to $4.25 per 1000 gals. We would still be a lower than the surrounding water suppliers as they charge a meter/permit fee that we do not charge for. Example: Current OCWA Rate is $4.08 per 1000 gals plus a meter fee.
  • From previous report: We are planning for installation of a new turbine pump for new well so that this well can be online and active. The well has been tested and an engineering report has been sent to the Madison County (MCDOH) and has been approved. New well is planned to be on line in 2018.

Fire Dept:

  • New Fire Dept. member applications: None this month.

Misc:

  • Solarize NY project Solarize Summary (200+/- kW solar PC project Wtr Plant):
  • 3/27/18: Mayor Wheler, Bill Carr, Jim Stokes and DBP met with Abundant Solar representatives Mellissa Clark & Gillian Black to review upcoming Solarize project. Due to revised valuation of locally generated photovoltaic electric power by NYS/PSC, as well as recently implemented federal tariffs on select foreign-manufactured solar panels, the economic rate of payback for the Village has been diminished by approximately 60%. Capacity of installed systems has also been increased. For the current water treatment plant site, an approximate 300 kW array (previous proposal was 200 kW). A 250 kW array is thought to be a realistic maximum output for the future array.
  • LED Street Lighting Project:
  • Recent NYS/PSC negotiations have resulted in a 46% reduced fixture by-back cost (Village purchase from National Grid).
  • On 3/20/18 the Village put on hold it’s “asset suspension letter” to National Grid in anticipation of the proposed light buy-back “tariff” rate. The new tariff is expected to be effective
  • 4/2/18: Upcoming meeting with Abundant Solar and CNYRPDB to review updated Purchase Power Agreement and revised PV array capacity.
  • The anticipated net book value for our street lights will be $168,902 vs. $312,148 previously valued by National Grid – a 46% reduction in fixture buy-back costs.
  • Cazenovia College Energy Fair:
  • Saturday, April 14th, 11-4, at Cazenovia College Watson Room, Hubbard Hall basement.
  • Dave Porter will present on behalf of the Village.
  • See attached Conservation Initiatives of the Village of Cazenovia, NY, 2009 – 2018, a timeline of Village energy/sustainability efforts.
  • John Lincklaen Statue Project:
  • Dexter Benedict of Penn Yan is the sculptor selected for the project.
  • Fund raising continues. Sculpture and foundry costs are expected to be $30,000 without installation costs. Approx. $36,000 raised to date.

Upon a motion by Trustee Porter,seconded by Mayor Wheeler the Board approved increasing the unmetered water rate from $3.10 per 1,000 gallons to $4.25 per 1,000 gallons effective April 2, 2018 by a vote of 5-0.

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