11TH IADR MALAYSIAN SECTION ANNUAL SCIENTIFIC MEETING.

31st March – 1st April 2012. UKM Kuala Lumpur.

REGULATIONS REGARDING ORAL PRESENTATIONS

GUIDELINES FOR ORAL PRESENTATIONS

  • You have ten (10) minutes for your presentation and five (5) minutes for the question and answer. The session chair will hold you to this time. It is advisable to rehearse your presentation prior to the meeting to ascertain that the time is not exceeded.
  • Cover the same material as reported in the abstract.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study.
  • Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
  • ALLOCATE MOST OF THE PRESENTATION TIME TO THE RESULTS OF THE STUDY. State the results simply and clearly so that significant facts can be readily identified.
  • Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
  • You must be knowledgeable in your subject and answer questions during your presentation.
  • Presenters should mention the sponsors of their research, if applicable, in their presentation.
  • Presenters are requested to have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter, to increase the impact of the presentation.

ORAL PRESENTATION EQUIPMENT

Each oral session room will be equipped with a pc (all computer presentations will be operated by the presenter), an LCD projector, a screen, a lapel microphone, an aisle microphone and a laser pointer. You may not bring equipment from an outside source.

ORAL PRESENTATION FORMAT

Microsoft PowerPoint versions 2003 and 2007 will be used. All presentations will be uploaded on the morning of the meeting. Uploading must be done between 8 – 9am on the day of the meeting at the PRESENTER’s COUNTER. Presentation must be brought in on CD-ROM or USB Storage Device.

No movies are allowed in the presentation.

Preparing Your Media for Onsite Presentation Submission:

  • Save your files to a CD-ROM or a USB.
  • If you create a CD, make sure that you close or “finalize” your session. If you omit this step, you cannot access the CD from any other computer.
  • When creating your media for transportation, copy the entire folder to the disk.
  • Remember to make a back-up copy of your files and transport it in a separate piece of luggage.

MORE POWERPOINT INFORMATION:

Pictures:

  • JPEG images are the preferred file format for inserted images.
  • Images inserted into PowerPoint are embedded into the presentation. Images that are created at a setting higher than 75 dpi are not necessary and will only increase the size of your presentation.
  • Try to avoid overloading your presentation with unnecessary images.

Users of Macintosh Computers:
If transferring a presentation from a Macintosh environment to a PC platform, it is imperative that you review your presentation in the Speaker Ready Room if it contains graphs or pictures.

Images:

  • Use common image formats that are cross-platform, such as JPG, PNG, GIF, and BMP.
  • Do not use PIC graphics in your PowerPoint.

Fonts:

  • Many custom MAC fonts will not translate correctly to a Windows PC.
  • Use common cross-platform fonts such as Times New Roman, Arial, and Courier.

Animations:

  • Use simple entry animation effects, such as fly in/out, appear, and dissolve.
  • Also, don't use exit animations: PowerPoint 2000 for Windows does not support exit animations.
  • PowerPoint 2001 for Mac and PowerPoint X for Mac do not support PowerPoint XP for Windows animations.

General PowerPoint Tips:
The graphics you project onto the screen to support the spoken word should help clarify ideas, emphasize key points, show relationships, and provide the visual information your audience needs to understand your message.

Here are a few suggestions:

  • Keep visuals CLEAR and SIMPLE. Abbreviate your message.
  • Simple graphs, charts, and diagrams are much more meaningful to an audience than complex, cluttered ones. (Avoid the “Eye Chart”.)
  • Avoid the overuse of too many colors, patterns, and graphics in one frame.
  • Avoid intensely bright or saturated colors that compete with the text.
  • Contrasting colors work best. A good rule of thumb: Use a dark background color with a lighter color for text and graphics (see below).
  • Highlight your main point or heading with a dominant color (example: yellow heading, white body copy – see below).
  • Use “Cool” Colors (most effective background colors - blue, purple, magenta, etc.). These colors appear to recede or draw away from the eye - allowing the text to appear more readable. In one study, it was found that the most effective background color for projection is blue.
  • Graduated Backgrounds: A background that transitions smoothly from lighter to darker shades of the same hue can also be an effective background.
  • Textured Backgrounds: In some cases, a textured background can be combined to create an interesting image, but remember that you want the background to be just that - a background. It shouldn't call attention to itself or cause clutter or confusion…it should enhance the foreground data.
  • Keep color scheme consistent throughout your presentation. Changing colors and type styles can be very confusing and distract from your message.
  • Use a minimum of words for text and title frames. Five to eight lines per frame and five to seven words per line are the maximum – less is better.
  • Upper- and lower-case lettering is more legible than all capital letters.
  • Vary the size of lettering to emphasize headings and subheadings – but avoid using more than three font sizes per frame.
  • Sans serif type projects better and is easier to read (example: Arial).
  • Try to maintain the same or similar type size from frame to frame – even if some frames have less copy – but avoid a “lonely” word on a screen.
  • Try to keep all type horizontal on the page…even with charts.