5540C, 3040C, 2040C Series Color Cheat Sheet

TOSHIBA BUSINESS SOLUTIONS

Gwen Dick 303-262-5815

5540c, 3040c, 2040c Series Color Cheat Sheet

PLACE COPY FACE UP IN DOCUMENT FEEDER AND FACE DOWN ON GLASS, MACHINE WILL AUTO SORT IF USING THE DOCUMENT FEEDER.

FULL COLOR

Select to copy all pages in color. Processed black for pages with black print. All are charged as a color copy.

BLACK

Select to copy all pages in Black.

AUTO COLOR

Choose to copy some pages in color and some in black. Machine auto reads each page to determine if page is in color or black/white.

REDUCTION AND ENLARGEMENT

Select Zoom 100% ORG→COPY

-Use one touch preset buttons. UP and Down buttons allow for manual adjustments in 1% increments

-Specify both Original and Copy size and machine will automatically fit page to selected size paper

-Select Photo Zoom to enlarge standard size photos to standard paper sizes

MIXED ORIGINAL SIZES

Choose to copy different paper sizes as one job (ex, Legal/Letter)

Select Zoom, Select Mixes Size in the Original Column

DUPLEXING

Choose 2 Sided 1→1 SIMPLEX Button

2→1 DUPLEX – 1 sided originals as 2 sided copies

2→1 SPLIT – 2 sided originals as 1 sided copies

2→2 DUPLEX – 2 sided originals as 2 sided copies

Book→2 (copies book on glass ending 2 sided)

Select which side of book you will begin copying and which side will be the last page—(ex. Right→Left – choose based on book as you are looking at it before you place it in the glass)

Open book and place in glass with orange line as center for book

Press start to scan 1st page

Turn the pages and place on glass

Press start to scan next pages

Select Copy Final Page

Press Start to finish copy (*Press Finished rather than Copy Final Page if both pages are desired as last pages.)

FINISHING OPTIONS

Select FINISHING

SORT for copies to be collated (Machine will auto sort when using the document feeder unless Function
Clear Button has been pressed)

STAPLE positions based on how original is placed and how paper drawer is set

ROTATE SORT if paper drawers have Letter and Letter R paper. Each set will be rotated to collate. (Useful if finisher has not been purchased)

MAGAZINE SORT

Place letter sized originals in consecutive order in document feeder.

Select paper size for magazine

Select Finishing button

Select Magazine Sort under Binding

Pages will be put in order and fit to paper selected. Fold document in half after removing from finisher. Document will be in magazine form.

MAGAZINE SORT & SADDLE STITCH

Set pages for magazine sort (see above)

Finished pages are folded and stapled in center

SADDLE STITCH

For documents preformatted. Pages are folded and stapled

FOLDING

Center fold will fold landscape pages in half. (LT-R, LG, LD)

Magazine Sort & Center fold will put pages in order and fold up to 25 sheets for regular paper up to 24lb bond and 10 sheets for 25-28lb bond.

HOLE PUNCH

Select for 3 hole punch on letter paper

Place paper in Letter R position in document feeder and paper drawer for 2 hole punch on the top.

COPY QUALITY

Select ORIGINAL MODE

Options include: PHOTO to copy a photograph, TEXT for no pictures, TEXT/PHOTO for combined text and pictures, PRINTED IMAGE for publication originals, MAP for text on dark colored background, IMAGE SMOOTHING for black copy quality finer than the normal black mode.

AUTO–Select hollow filled left arrow to lighten

–Select filled right arrow to darken

PROOF COPY

Select to print 1 sample copy to check that settings are set correctly before starting a large copy job.

PAPER DRAWERS

Change the settings if paper drawer when size or type of paper in paper drawer has not been changed.

–POP UP appears in some machines (Did you change the paper size?) Yes

Make sure that size, direction and type of paper is registered

–If Pop Up doesn’t appear

Select User Functions

Select Drawer

Select correct drawer and paper size

*Paper Type—Select for thicker paper (Up to 140# index as Thick 3 can be run through the paper drawer), covers, inserts, or special paper.

BYPASS TRAY

Place paper in the bypass tray (Face Down for Letterhead)

Select size of paper size on the copy side from screen that pops up

*Paper Type – Select for paper other than plain paper (such as thick paper or transparencies)

STOP A COPY JOB

Press Stop and Memory Clear when it appears on touch panel

Or Select Stop, Job Status, Delete

FUNCTION CLEAR

Clears all setting to the default settings

INTERRUPT

Press Interrupt

Set next original

Press Start

When finished select INTERRUPT again to resume original job

JOB STATUS

Status of copy, print, fax jobs are displayed

Highlight job and press delete to cancel a copy or print job

Select delete when “delete ok” screen appears

PAUSE

Choose to put a job in the print list in the “Wait” Status. The job is now paused and will not print even when its turn comes. Printing of the next job starts. To print job in “Wait” status: Select the desired job and press Resume. (*Must have 10 jobs in queue to move jobs)

MOVING JOBS

Jobs need to be in the “Wait” Status to be moved. Select the paused job in the print list and then select Move. Select the position you want the job moved and it will come under the selected job. (*Must have 10 jobs in queue to move jobs.)

RECOVERY INFORMATION

Jobs that can’t be printed because of specified paper not available or some other reason will be skipped. Select Recovery information to resolve the Skip and follow the directions on the screen.

EDIT FEATURES

Highlight the feature and press ?to display information of feature.

IMAGE SHIFT

Select to shift image right, left, top, bottom, book

Select margin amount (12mm=1/2”)

EDGE ERASE

Select to erase edges of a document (12mm=1/2”)

DUAL PAGE

Allows facing pages of book to be copies 1 sided or 2 sided (also useful for copying checks or odd size originals from the glass)

Choose 1 side to copy pages on 2 separate sheets of paper

Choose 2 side to make duplex copies on 1 sheet of paper

Open book and place on glass centering on the orange line

Press Start

Place next original and Press Start

Select Finished when complete

COVER SHEET

Set paper drawer for Covers mode (see above at paper drawer) If no drawer is selected, the machine will select the bypass tray.

Select EDIT

Select Covers

Select desired cover sheet button

Press Start

When all originals gave been scanned Press Finished

*Both Sided: If printing on both inside and outside of the front or back cover is selected, 2 sided copying must be selected from the basic screen.

INSERT SHEET

Set Paper drawer for Inserts mode (see above at paper drawer). If no drawer in selected the machine will auto select the bypass tray.

Select EDIT

Select Sheet Insertion

Select Copied of Blank for printed insert of blank sheet

Use keypad to enter page number

Select set

Repeat step for page numbers as needed

Press Enter

Press Start

*When COPIED is selected, a copied sheet is inserted into the specified page. When BLANK is selected, a blank sheet is inserted into the page before the specified page.

TIME STAMP

Time and date is printed on copies

PAGE NUMBER

Select to add page numbers to the copies. Choose where to place it on the page and the starting page number.

JOB BUILD

Select to copy different settings for different pages within the same job.

You can change from document feeder to the glass when copying, but not select different paper drawers.

Select EDIT

Select NEXT

Select Job Build

Press Enter

Select settings tor 1st part of job

Press Start

Change settings for the next pages

Press Start

Continue until all originals have been scanned

Select Job Finish to print

IMAGE DIRECTION

When printing single sided documents to double sided in the landscape direction, select Image Direction to have both pages exit with a book binding (both pages open to the left not the top).

OMIT BLANK SHEET

Select to omit printing a blank sheet of paper within a document.

OUTSIDE ERASE

Select ON when copying a book on the class or leaving the lid open. The portion of the glass not covered will not be black around the edges. Always leave the lid open when copying with this feature.

IMAGE

Select for advanced color adjustments and image settings

Color Balance YMCK – Select to increase or decrease amount of specific toner used for the image. Can adjust low, mid, and high tones.

RGB Adjustment – Lighten or darken red, green, or blue

ONE TOUCH ADJUSTMENT – Warm, Cool, Vivid, Clear Marker

BACKGROUND ADJUST – Allow for adjustment of the density of original’s background. Press lighten or darken as needed.

SHARPNESS

MONO COLOR – All print or image in a solid color

SATURATION – Select to adjust level of density of color for image.

PRINT BUTTON

PROOF

For print jobs sent as proof from computer

Select proof

Highlight job and select release to print or select delete

PRIVATE

Select for print jobs that have been sent with code from computer

Select private

Select your user name

Touch password

Type in password (numeric keypad is also available)

Enter

Highlight individual document or select all

Touch release to print

SETTING UP PRIVATE JOB AT COMPUTER

Select Properties

Select Private Print from the drop down menu under Print Job

Click on the box with 3 dots next to private and enter password (can be alpha/numeric)

Select OK, OK, OK

PRINTING FROM USB (Must be PDF, Tiff, or JPEG format)

Put the Memory Stick in slot on the front of the machine

Select the Print button

Select USB in drop down menu

Select document to print

*Touch Open if focument is in a folder and select document

*Choose Setting for multiple copies, 2 sided, and staples.

Select Print

*DO NOT REMOVE USB WHILE JOB IS PROCESSING

SCANNING TO USB

Press Scan Button

Highlight USB

Select File Name for keypad to appear to type name. Press OK.

Can change the file format to PDF, SLIM PDF (if full color), TIFF, JPEG

*select Preview to view image of scan at the copy machine.

Press green scan button

*Select OK to accept scan of using preview screen of choose other options

e-FILING

This allows storing and printing of documents stored on the hard drive of the copy machine. Documents can be scanned or printed into the Public Box or individual User Boxes. Documents can be viewed on the pc using the ip address of the copy machine and selecting e-filing on the Top Access screen. Documents can be combined and managed through E-filing at the computer.

STORING DOCUMENTS IN E-FILING AT COPIER

Select STORAGE on the copier screen after finishing settings

Store to E-filing

Press Box/Folder

Select box to store document

Press OK

Press Document Name

Select Clear at keypad and type name of document

Press OK

PRINT THIS DOCUMENT? appears. Select Yes or No

Press green Start button

STORING DOCUMENTS IN E-FILING FROM COMPUTER

Select File

Select Print

Select Properties

Select Print Job tab

Select Store to E-filing

Choose Box to store document

Press OK, OK

PRINTING STORED DOCUMENTS

Press e-Filing button on control panel

Select Box

Select Document

Select Print to print 1 copy

Select Settings for multiple copies – Put in copy count with keypad and select finishing options before printing. Then press Print,

*(Select Open to view thumbnail of document on screen. Select specific page of document to print. Or select Return to print whole document.)

CREATING UDER BOXES

Press e-Filing button on control panel

Select Box Setting

Press a blank box

Select Box Name and type name

*Password is optional (Type password, Select Set, Retype password)

Press Enter

SPACE AVAILABLE

400 documents can be stored in a box or folder. 200 pages per document.

27 GB for total e-Filing space.

SCANNING

SCAN TO FILE – scanning to a shared file

Select Scan

*Scan Settings – Page 1: Options include Color Mode, Resolution, Original Mode for Photos, Rotation, Single/2sided Scan (Book or Tablet binding), Original Size for Mixed Sizes or size not auto detected.

Page 2: Compression, Omit Blank Page, Outside Erase (scanning on the glass with the lid open), Page 3: Exposure, Contrast, Background Adjust, Sharpness.

Page 4: Saturation, RGB Adjust.

Select File

Touch File Name for keypad. Press OK. Time and date are options, too.

Choose File format from drop down menu.

Multi is default where all pages are 1 document or file. Single has each page as its own file.

Press OK, Scan

*Or Select Preview before you select Scan to view an image of the document on the screed. Select Continue to scan more pages. Press OK to accept scan.

SCAN TO USB

Press Scan Button

Highlight USB

Select File Name for keypad to appear to type name. Press OK.

*Select Preview to view image of scan at the copy machine.

Press green Scan button

*Select OK to accept scan if using preview screen of choose other options

SCAN TO EMAIL

Select Scan

*Scan Settings – Page 1: Options include Color Mode, Resolution, Original Mode for Photos, Rotation, Single/2sided Scan (Book or Tablet binding), Original Size for Mixed Sizes or size not auto detected.

Page 2: Compression, Omit Blank Page, Outside Erase (scanning on the glass with the lid open), Page 3: Exposure, Contrast, Background Adjust, Sharpness.

Page 4: Saturation, RGB Adjust.

Select Scan to Email

Touch File Name for keypad. Press OK. Time and date are options, too.

Choose File format from drop down menu.

Multi is default where all pages are 1 document or file. Single has each page as its own file.

Press OK, Scan

*Or Select Preview before you select Scan to view an image of the document on the screen. Select Continue to scan more pages. Press OK to accept scan.

TEMPLATES

Scanning may be set up under templates. The template would include the address and settings as a preset.

CHANGING TONER

Toner low message will appear when the toner level is still at 25%. That is still lots of toner. Touch Job Status and Toner to check the levels. You can wait until message appears Toner Empty, Replace Cartridge. If you change it before it is completely empty, you have to go in there to reset the counter. A screen pops up that says, “Replace Toner Cartridge”. Touch that screed and select “Yes” and then select the color you are changing.

ONLINE TRAINING

Go to copiers.toshiba.com. Under support and drivers, Select Interactive Training. Select your model. This is always available.

PAPER JAMS

Read message on the display to check the jam position. Look for the light green levers to release paper and pull gently.

TURNING MACHINE OFF

You do not need to turn off the machine. It has power save auto enabled when delivered. It will go to low power when it hasn’t been used for a specified amount of time. That time can be changed. Or you can touch Energy Saver to put it in low power on demand.

TOSHIBA FAX

SENDING A FAX

Choose FAX button on panel

Highlight Preprogrammed Fax Number Or Use Keypad to enter number

Press Start

*Select OPTION to change resolution, exposure, and set different paper size

*Select ADVANCED, 2 SIDED SCAN for a 2 sided original (Fax is received as a single sided document)

MANUAL GROUP SEND

Highlight Preprogrammed Fax Number Or Use Keypad to enter number

Select Multi

Repeat above steps until all numbers are entered

Press Start

*Touch DESTINATION to see review of all numbers selected

PROGRAMMED GROUP SEND

Touch Group

Select Name of Group

Press Start

MONITOR/PAUSE

Use when wanting to hear what is happening on phone line

Touch Monitor to hear

JOB STATUS

Select FAX to see if fax is still waiting to be sent

Select LOG, SEND to see the status of past faxes that have been sent

FAX SET UP

User Functions

Admin

Touch Password

123456

FAX

Select TERMINAL ID to add Name and Fax Number

Return

LIST/REPORT

Report Setting

Communication Journal – Select Always of On Error for memory, direct and multi sends.

PROGRAMMING FAX NUMBERS/EMAIL ADDRESSES AT COPY MACHINE