CAM PARISH COUNCIL,

4 Noel Lee Way, Cam, Glos GL11 5PS

You are hereby summoned to a meeting of CAM PARISH COUNCIL at 6.30pmon Wednesday 6thJune 2018 at the Council Meeting Room for transacting the business shown on the following agenda:

Signed (Clerk to the Council) 31st May 2018

NB 20 MINUTES WILL BE ALLOWED FOR PUBLIC QUESTION TIME UNDER AGENDA ITEM 4 (OPEN TO ANY RESIDENT OF CAM). IT SHOULD BE NOTED THAT NO DECISIONS MAY BE MADE ON ISSUES RAISED, OTHER THAN TO MAKE REFERRAL TO A FURTHER MEETING, AN OFFICER OR ANOTHER AGENCY

AGENDA AND CLERK REPORT

  1. To Receive and Accept Apologies for absence.
  1. Chair’s Announcements
  1. To Receive Declarations of Interest and any requests for dispensations
  2. To receive any questions, statements or submissions from members of the public in attendance
  1. To Approve and Sign Minutes of the meetings held 2ndMay2018 as a True and Correct Record
  2. To Approve and Sign Minutes of the Annual Meetingsof the Council held 2nd May2018 as a True and Correct Record
  3. To note any Matters Arising from the Minutes and Not Covered by Agenda Items, for Information Only
  1. To note and comment on general items of correspondence received

Clerk & Council DirectGlasdon Gateways info leaflet

CCP Lts flyerOpen spaces society request for funding

  1. To receive minutes of Committee meetings held in May

Planning & Highways –

Recreation & Leisure –

  1. To note progress on the development of a Neighbourhood Development Plan for Cam, and agree any actions – TG
  2. To agree payments

a)For upgrade to fibre broadband now available

b)Replacement tv screen in foray

c)Renewal for registration for domain name ( for further 2 years at £70

d)For GAPTC membership for 2018-19

e)Local council update onlinesubs

f)South West Council Associate Membership

g)Insurance invoices for sports pavilion

  1. To note training opportunities conferences and information events and confirm attendance
  1. To note loss of Neighbourhood Warden and replacement service contact
  2. To receive reports on issues affecting Cam from

h)County Councillor

i)District Councillors

j)Parish councillors

  1. To accept Internal Auditors report of 19th May 2018
  2. To Complete and approve Section 1 of the Annual Governance and Accountability Return 2017/18
    (The annual Governance statement)
  3. To complete and approve Section 2 of the Annual Governance and Accountability Return 2017/18
    (Accounting Statement 2017/18)
  4. Tonote dates of the period for the exercise of public rights
    7 June 2018 – 18 July 2018
  5. To note VAT reclaim and agree actions
  6. To agree councillors stationary quota
    Previously agreed 2 reams of photocopy paper, renewed every year for those who wish to claim it
  7. To monthly financial reconciliation report, note and confirm payments and authorise payments
    The monthly controls was carried out by Cllr Grocutt – report available at meeting.
  8. To appoint Internal Controls officer for July accounts
  9. To agree draft policies for hall bookings for GDPR compliance and agree actions
  10. To note consultation on Glos Minerals Local Plan and agree response
    Gloucestershire Minerals Local Plan - Publication will be available for you to view and comment between the following dates: Start date: 31/05/18 09:00 - End date: 13/07/18 17:00


  1. To consider H&S consultant quotes and agree actions
    2 quotes received, attached. Due for renewal 1st July 2018
    Ellis Whittam
    Outsource safety – current contract
  2. To discuss handyman contract and agree actions
  3. To note external render damage, received costings and agree further arrangements
  1. To discuss, accept and approve

a)H&S implications of the delivery for ponds onsite at the jubilee field

b)the re-design of the SuDs drainage for the Jubilee Field

c)the payment of invoice for work completed to date

d)the further phasing costs (agreed previously)

  1. To discuss, accept and approve the project proposals for Ashmead 2 allotment

a)Project design

b)Costings

c)Delivery

  1. Todiscuss removal of bus shelter at Church Road and agree actions
  1. To resolve to exclude the press and public from the remainder of the meeting by reason of the confidential nature of the business.
  1. To approve the recommendation of the interview panel regarding the appointment of a youth service provide. (members confidential decision matric and recommendation attached)
  1. To reconvene the meeting
  2. To note any items for information or referral only

Clerk: Mrs Jenny Walkley Tel. 01453 548884 email: