2011.03.09
MINUTES of a SWDSC EXCO Meeting that was held at the Protea King George Hotel, George, on Wednesday 23 March 2011 at 16:00. Invitation for the function at 18:30 where the official agreement with the Protea King George Hotel will be signed.
1 Opening and welcome: G Munro welcomes everybody present. A new dimension is entered and own offices for SWDSC and permanent staff is not far-fetchted anymore. It is however the duty of each of us to make serious business of the sport council. It is here to stay, whether we like it or not. He opened with a prayer after reading a part on leadership.
2 Personalia: Dot Smit [Sport for Disabled] won 7 medals. CJ acting principal. The mother of Japie v d Linde passed away. CJ will organize for flowers.
3 Attendance Register: Circulated. Absent: Phil Anderson.
4 Closing of agenda:
o National baseball Tournament – D Speelman
o Motorsport & Affiliation – D v d Westhuizen
5 Acceptance of previous minutes: Accepted. Proposed: DS. Seconded: EJ
From the minutes
5.1 Buffelsdrift Project: GM mentioned that it was a political project of the previous MEC and that there is no funding for it. According to RD the ground still could note be signed off. All facility funding for 2011/12 [R2 m] will be allocated to the satellite academies at Saldanha & Oudtshoorn. GM will contact Tom Paremoer of the Eden DM to see if something can be rescued.
5.2 EDEN DM meeting: GM reported that Tom Paremoer have been appointed as
Sport Coordinator in the LED department. GM, DS and TP had discovery talks. All funding applications to Eden DM will in future condoned by the SWDSC. The SWDSC will act in a advisory capacity to Eden DM. There will also be an open forum discussion on a monthly base. A sport summit will be organized in 2011. It is imperative that all major towns establish LSC’s. George are in the process already. Hessequa seemed to be inactive [mayor dissolved advisory committee] and Knysna only have a loose forum. Mossel Bay does not have one. They will have to affiliate to the SWDSC. PW asked if a written notice were given to these towns. GM will take it up. EJ also mentioned that the Oudtshoorn SC seemed to experience challenges with Dysselsdorp. JF mentioned that a meeting is set up for 18 April to solve this matter. CJ explained the situation in Kannaland and Zoar. This will be discussed at the Sport Summit later this year.
5.3 SWD Fedansa – Progress report : GM gave background on this matter. A meeting was called in Beaufort West – to short notice to attend. Randall is cause of most problems. His dance school not part of Fedansa NF. He want to apply for funding for trainer evaluation – not acknowledged by SACOC. SASCOC found no ground for his allegations. SWD Fedansa only have ad hoc meetings. Workshop for ecxo still be held. Two dancers selevted for international competition. DW explained how ad hoc funding work. DvdW mentioned that SWDSC must be notified of such applications. There is also a break-away group in kickboxing [Ranger-group]. Must word through federation.. Dirk will inform them.
6 Provincial Colours & Gear: DS explained that there is a misperception that SWDSC want to sign off all teams. Each federation responsible for own affairs. SWDSC only sign off team for SWD Games. [as does WC for SA Games]. SWDSC only need information for database and control over issuing of colours and sales. DW – what about federations not in compliance? DvdW – no federation can issue the colours of a body it does not belong to. PW mentioned that SWD School are in the process of changing their constitution and it takes time. The status quo is at the moment being kept. SWD school tennis is part of school sport and thus in compliance. Tennis as federation not in compliance. This is a process and not a event – takes time. Suppliers must apply to supply SWD clothing and colours. PW will inform the SWD School Sport as such.
7 Portfolios: New EXCO Members: Committees are in full swing. Each chairperson
must mobilise their committee and set up meetings. The secretary must be informed to avoid clashes. They will represent SWDSC on the relevant platforms.
8 Transformation: J Fillies reported that a meeting was held on 24 Feb. the SWD
TMC will draft its own charter taking the WC charter as reference document.
This will be done before the end of May 2011. They need women on the TMC. DS
request that the minutes and report be submitted to the secretary.
9 SWD Coaches Committee: DvdW reported that the Interim SWD Coaches
Committee was formed with Abrie de Swardt as the chairperson. Questionaires
Were already sent out to draft a database for all SWD coaches. The next step is
The formation of the WC CC to conform to SASCOC guidelines. Later all
federations will be invited to setup full election.
10 Farm Workers Committee:R Dyssel reported that the regional committees are
no longer active – no funding. The regional manager is doing the work in the
meantime. WC Farm Workers Day, 30 Apr 2011 in Swellendam. SWD Farm
Workers Day 16 Apr 2011. Cricket 6,s added. The regional coordinators term
ended 11 March 2011 already. Four new coordinators will be appointed. The
process haven’t started yet. No correspondence is received from DCAS. WCFC
organized and funded own workshop. GM mentioned that the WCSC does not have
any knowledge of farm worker activities. Request RD to keep SWDSC & WCSC
informed. Little funding for projects. GM will speak to Tom P on this. Request
that Jean Neethling give feedback on meeting with Piet Lodder and Danie
Niemand. RD only heard about the meeting afterwards.
11 Sport Awards: DS submitted report. SWDSC Sport Awards will be on 11 Nov
2011. National Sport Awards moved to June 2011. Vernie Petersen drove this
project – passed away. GM mentioned that SWDSC must apply at Eden DM again.
DS will set up a meeting with Tom P. George will host it again. Must try to
accommodate the LSC’s as well.
12 Legends: DvdW reported that it will be in Kirtsenbosch again on 15 Dec 2011.
DCAS is awaiting suggestions for codes.
13 SWD School Sport: PW questioned the funding of WECASO athletics. Haven’t
receive any funding for SWD for quite a while. He also asked whether WECASO
was represented on the WCSC. GM replied that WECASO was represented but
by an EXCO member [Pieter Lourens]. DvdW mentioned that drastic changes are
on the cards for school sport – school sport will be run by federations according
to the new White Paper. EJ confirmed. WC is the only province with a organized
school sport structure. A stern warning must go out that the top-down approach
won’t work.
14 Women Sport: AS – reported that 13 federations already confirmed their
representatives on the SWDSC Women’s Sport Committee. A WC committee was
formed with Amanda Stripp as chairperson. She experience difficulty in
communicating with Agnetha [DCAS]. Questions were asked about the MEC
Function staged for women who performed internationally. EJ asked if the
netball dates were included in the drafting of the program.
15 Correspondence: The secretary reported that all correspondence is immediately
dispatched to members and follow up.
16 Finances: CJ reported that the financial statements have changes little since the
last Manco meeting. She presented the latest financial report. Accepted.
Proposed: DR. Seconded:DS.
16.1 Feedback of Tri-Laterals: Dirk requested that all federations be subjected
to the tri-laterals. The use of technology was inspiring. Lyndon Bouah handled the
tri-laterals very well. GM is of the opinion SC’s is starting to play the role it was
meant to play. Eventually all federations will be forced to form part of the sport
council structure in order to benefit form funding and auxiliary services.
17 Administration: DvdW reported that the work load for voluntary administrators is
becoming a major burden and added the funding challenge, makes the SC less
functional. Serious considerations should be given to this matter.
18 DCAS Matters
18.1 Role of SWD DCAS Office: D v d Westhuizen reported that DCAS is in the
process of restructuring. Desiré Jansen [school sport] report directly to
Nazeema , Jean [MPP & Recreation, Betram] report to FW and Dirk [federations
& sport councils] reports to Ronald Gabriel. All the operational cost however from
his budget. No funding available for local DCAS projects. HQ now controls
everything.
19 Federation Matters
19.1 ASWD: DS reported that he had discussions with members of ASWD. There
seem to be an antagonism towards the SWDSC. DvdW felt this is of personal
nature and should not be portrayed to the federation. It was made clear that at
no stage was ASWD not in compliance or in bad standing. Michelle Jacobz send the
correspondence needed to DS To conclude the matter the Paulse Report is needed
– also by DCAS. The chief director will now take up this matter with Henry Paulse.
In order to clear the matter once and for all, the SWDSC should meet with the
full exco of ASWD.
19.2 SWD Eagles Rugby – Feedback:GM reported that SARFU appointed Johan
Prinsloo to assist with the administration. At the moment is seems to be going well
and the secretary will set up a meeting with the executive as soon as possible.
19.3 SWD Badminton: DW reported that the matter is now in the hands of DCAS
and the NF. He will however find out what the status quo is as application for
funding was received – who made it?
19.4 SWD Aquatics: DvdW reported that he received a email from the chairperson
indicating that there are serious discontent between members. He requested
interference by the SWDSC. The secretary already requested that they look at the
matter internally and then approach SWDSC again. SWDSC will facilitate the
proceedings.
19.5 SWD Martial Arts: Dirk informed the meeting of the situation that
developed between the Grebe group and SWD Martial Arts. This mean that that will
now be more than one such group. Ranger Grebe has also applied for major
event funding. It was made clear that break-away groups cannot be accommodated.
It was also requested that all major event and ad hoc funding applications should be
communicated with the SWDSC as well in order to condone it.
20 GENERAL
20.1 Motorsport: Dirk questions the allocation of SWD colours to federations not
in compliance. He asked whether this meant that the federation can have its own
logo. He referred to his son that after years have earned SWD colours but could
not get it. He also referred to other federations that to his knowledge are not
meeting the requirements. He explained the situation of motorsport in South Africa
and the SWD. He also asked for a more accepting attitude. DvdW said that at no
stage did SWDSC suspended SWD Motorsport [which was a affiliated member] –
they just did not pay their affiliation fee. GM also stated that no federation was
ever excluded because they do not meet the requirements of numbers of clubs. Each
code have its own uniqueness that must be accommodated. This remains in the hands
of motorsport whether they want to affiliate. You cannot make use of the benefits
of a body of which you are not a member. GM requested him not to get mixed up in
the challenge. It is expected of him as the DCAS representative responsible for
federations matters to be impartial and neutral and as executive member to promote
the principles of the SWDSC.
20.2 SWD Baseball: DS announced that both the junior & senior national baseball tournaments will be hosted in George.
The meeting adjourned at 18:20 to attend the function.
Friends in sport
Dave van der Walt Goliath Munro
Secretary [082-7734901] Chairperson
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“Celebrating Excellence in Sport”