GP Committee Page8/2012

UnconfirmedMinutes of the General Purposes Committee held on Monday16 April 2012 at 7pmin the Lyminge Methodist Church.

Present: CllrsG Baldock; R Chubb;R Goody;P Hawken; Mrs N Hunnisett; Mrs S Luff; C Manvell (until item 10 inclusive);and, D Smith (Chairman).

In attendance: Clerk.

1Apologies for Absencewereaccepted from Cllrs Mrs R Bergin; Mrs M Chubb; and Ms J Staley-Harding.

2Declaration of Interests by Councillors – Cllr G Baldock declared a personal and prejudicial interest in minute 7.2 as one of those who quoted. During that item he left the room and took no part in the discussion and decision.

3Public Adjournment – There was no public adjournment.

4Minutes of the Meeting on12 March2012 – These had been circulated with the agenda, were agreed and signed by the Chairman.

5Matters Arising from the Previous Minutes –– a schedule of outstanding matters from previous meetings had been circulated with the agenda.

5.1Entrance Path to Lyminge Village Hall (item 13) - It was agreed to obtain tenders to clear, spray and tarmac the path.

5.2Improvements to the Football Pitch on Jubilee Field (item 31) - Cllr Baldock reported that the improvements to the football pitch had commenced.

5.3Mayfield Road Bus Shelter (item 54) – It was agreed that the Clerk contact Alan Lague at Shepway DC again to obtain a date for the repair.

5.4Litter Bins (items 70 and 71) – it was agreed that the Clerk contact Cllr Rory Love, the Shepway DC Cabinet portfolio holder, to obtain a decision.

5.5Lighting on Entrance Path to Lyminge Village Hall (part of item 110) – Cllr Mrs Hunnisett reported that the lighting could be connected to the village Hall system. It was agreed that a mains system, rather than solar lighting be installed with both a movement sensor linked to a timer.

5.6Completion of Outstanding Items – It was agreed to delete the following completed items: 79, 98, 127, 140, 141, 145, 146, 147, 149, 151 and 157.

6Court Lodge Green–The Clerk explained the progress with Rootes and Alliott. He had sent background paperwork and other details requested. The draft of the “additional information on property purchase” form was amended and agreed. The “terms of business” were agreedand the Clerk authorised to sign and return. It was agreed to request a “chancel check” search as part of the process.

7Recreation Grounds:

7.1Decoration of Ethelburga Well – A request had been received from 1st Lyminge Rainbows to decorate the Well on 24 May 2012 and for the decoration to remain until the end of the Diamond jubilee holiday. It was agreed to grant the request and request appropriate insurance cover for the rainbows be provided.

Cllr Baldock left the meeting.

GP Committee Page 9/2012

7.2Grass Cutting on Tayne and Well Fields – The Clerk reported on two quotations for the grass cutting. After some discussion it was agreed to award the 2012 contract to Harmer and Sons Grounds Maintenance Limited for a monthly cut but with the provision for a more frequent cut if

deemed necessary. In accepting the quotation it was agreed to remind Harmers of the need to maintain the highest of standards at all times.

Cllr Baldock rejoined the meeting.

7.3Fitness Equipment on Jubilee Field – The broken equipment has been taken away for repair by the original installer and will be reinstalled in the week commencing 23 April 2012.

8Highways and Footpaths: New steps have been placed in Ethelburga Grove. It was agreed that the Clerk write to the householder and seek the removal of the steps from Council owned land and to enquire if there was a condition in the conveyance to prevent the erection of a gate into Ethelburga Grove as there are none in other properties.

9Annual Parish Meeting on 3 May 2012 – Arrangements for the Meeting were agreed.

10Lyminge Library – Following the meeting with KCC Library HQ staff on 6 March 2012 the Parish Council had been invited to consider additional uses for the Library. During a discussion the following ideas were suggested: ability to push central bookcases to the walls to create a more usable space for meetings; exchanging central bookcases with Folkestone Library that appears not to require wheeled bookcases in its main area; a music licence to widen potential use; adult education/WEA/U3A meetings; and, exhibition space.

Cllr Manvell left the meeting.

11Newsletter – After discussiona number of issues for the Mayissue of the Lyminge Newsletter were agreedincludingtheGood Citizen Awards 2012; better broadband; Diamond Jubilee programme; and, dog and horse fouling.

12Reports from Councillors:

12.1Finger Post at Brady and Woodland Cross Roads – The post has broken. It was agreed that a replacement wooden finger post be requested in this rural location and to copy Cllr Miss Carey into the request.

12.2Footpath HE43 at Junction with Woodland Road – The steps have been repaired but the hand rail has not. It was agreed the Clerk contact KCC again with the request to repair/replace the rail and to seek advice on how to close the shortcut alongside the rear of the properties on Woodland Road.

13Date and Venue of next meeting – confirmed as Monday14 May 2012 at 7pm in the Tayne Centre Parlour.

The meeting closed at8.35pm.

Chairman:...... Date: 14 May 2012

UnconfirmedMinutes of Lyminge PC General Purposes Committee on 16 April2012

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