21 Talbot Street
Belfast
BT1 2LD
20 November 2012
Dear Sir/Madam
Thank you for your enquiry about the post of part time Museum Administrator with the Northern Ireland War Memorial.
I enclose an application form, job description and monitoring form to be completed and returned. You may include your CV but the application form must be fully completed.
May I emphasise that the statements which you make in the application form play an important part in our procedures for selecting persons for interview. You should therefore provide clear and verifiable responses to each section about how you meet the requirements considered necessary for this position.
The person appointed will be confirmed in post on completion of six months’ satisfactory service.
The closing date for the receipt of application forms is 4.00 pm on Tuesday 4 December 2012. The interviews will be held on Wednesday 18 December 2012.
If you have any queries about the application form or recruitment process, please let me know. In the meantime, I thank you for your interest and wish you success with your application.
Yours faithfully
John Hughes
Secretary
Tel: 028 9032 0392 Ext 4 Email:
Registered No NI2888 Web: niwarmemorial.org
HMRC Charity No XN47431
JOB DESCRIPTION
Job title: Part-time Museum Administrator
Hours: 10 per week, worked 2 hours per day, Monday to Friday
Rate of pay: £9.38 per hour
Background
The Northern Ireland War Memorial is a limited company with charity status. Its aims are threefold. First, to provide a memorial to the people of Northern Ireland who lost their lives in WW1 and WW2. Secondly, to provide office accommodation for the Royal British Legion and other ex-Service organisations. Thirdly, to commemorate the association of the Armed Forces of the USA with Northern Ireland in WW2.
The NIWM is in the process of acquiring museum accreditation status, expected in 2013.
The charity is an equal opportunities employer.
Main purpose of job
The Museum Administrator will provide administrative support services to the Secretary, Curator and Education Officers in delivering the annual business plan. He/she will manage the office, as well as the website and IT/AV equipment. He/she will also assist in the archive. The Museum Administrator will report to the Curator.
Principal duties and responsibilities
o Management of office - email and website, general and visitor enquiries, telephone calls, photographic library, diary management, boardroom and conference suite reservations, requests for information, ordering stationery, prepare cheques, post, managing kitchen, etc.
o Manage the website (developing social networks) and all IT/AV equipment
o Provide professional support to the Curator in the management of the archive.
o Provide occasional cover for the Museum Attendants in the gallery during the day.
o Help with events in evenings and at weekends as required.
o Undertake such other related duties as may be allocated.
______
PERSON SPECIFICATION
______
Essential criteria
o You must enjoy working in a small team of professional persons
o Education to A level or higher, with awards in English and history
o Experience of operating of a range of MS Office applications
o Familiar with Modes collection management system
o Good communications skills and a polite, helpful manner
o Accustomed to working on your own and self motivated.
Desirable criteria
o Experience of working in a museum, gallery or similar environment
o Possess a qualification in museum studies
o Have an interest in the two world wars and the Belfast Blitz. You will be expected to develop your knowledge about them to assist the professional team.
General
o Security conscious and alert at all times
o Dependable and trustworthy
o Aware of health and safety at work issues
o Able to deal with a variety of different tasks
o You will be Access (NI) cleared for working with children and vulnerable adults.
______
PAY AND CONDITIONS
______
o The rate of pay will be £9.38 per hour
o You will be expected to agree a work pattern with the Curator, so that you provide a daily 2-hour cover Monday to Friday which includes the hour between 11.00 and 12.00
o You may be invited to work further hours a week during the day and evenings to suit activities in the gallery, including weekends and public holidays
o Hours worked in excess of 10 a week will be paid at the normal hourly rate
o You will be entitled to claim travel and subsistence at NI Civil Service rates for any activities authorised outside the office. You will not be entitled to claim travel to work allowances
o You will be entitled to be paid in respect of statutory holidays, plus customary holidays when the NIWM is closed
o You will be facilitated for appropriate and approved continuing professional development (CPD) to be undertaken within the contracted hours at the reasonable expense of the NIWM
o You will be expected to be dressed smartly at all times in accordance with office professional standards
o Your place of work will be the NI War Memorial, 21 Talbot Street, Belfast BT1 2LD.
Confidential - Application form for part-time Museum Administrator
Personal information
Education and Qualifications
School education
From/To / Qualification / Date awardedFurther education
From/To / Name of College/University course provider / Qualification / Date awardedProfessional qualifications and membership of professional bodies
Training. Give details of any training courses undertaken, dates and awards
Employment history
Begin with present employer and work backwards. / Position held / Main duties of post.
Relevant information
Please state how you consider you meet the criteria in the person specification in the job description form, particularly your knowledge of WW2 and the Belfast Blitz.Additional information
Give details of your main interests (including offices held) and any voluntary work.Recent medial history
Please state number of days of absence due to illness in the past two years:…………….
Reason:……………………………………………………………………………………..
References
Give the name, address and occupation of two persons, not relatives, who may be contacted for references after the interview and before an appointment is made for a confidential assessment of your suitability for the post. One of the persons should have knowledge of your career.Name:
Address:
Occupation:
Tel No:
Email: / Name:
Address:
Occupation:
Tel No:
Email:
Declaration
I certify that, to the best of my knowledge, the information which I have given is true and complete. I accept that, if I have supplied any false statements or withheld any relevant information, any offer of employment can be withdrawn or an accepted appointment can be cancelled. In addition to the referees quoted, I understand that the NIWM reserve the right to make such further enquiries on my candidature as it deems necessary, including any unspent civil or criminal convictions.
Signed………………………………………………… Date………………………………
The NIWM welcomes applications from all sectors of the community and values diversity.
Please return the application form by post to NIWM, 21 Talbot Street, Belfast BT1 2LD to arrive by 4.00pm on Tuesday, 4 December 2012.
Equal opportunities Monitoring Form
Please note that the recruitment panel will not have access to this information. It is a criminal offence under the legislation for a person to give false information…in connection with the preparation of the monitoring return.
Post: /Part-time Education Officer
/Gender: / Male / Female
Community background: I am a member of:
Protestant / Roman Catholic / Neither the Protestant norcommunity / community / Roman Catholic communities
Marital Status: / Are you married/in a civil partnership? / Yes / No
Nationality:
Sexual orientation:
Hetrosexual / Homosexual / Bisexual / Other / I do not wish to(straight) / (gay/lesbian) / answer this question
Political opinion:
Unionist / Nationalist / Other / I do not wish togenerally / generally / answer this question
Family status: Do you look after, or have responsibility for:
Young children / Other relatives / Other / No caring responsibilitiesDate of birth: ………………………………………………………………………………………
Disability:
Under the Disability Discrimination Act 1995, a person is considered to have a disability if he/she has a physical or mental impairment which has a substantial and long term adverse on his/her ability to carry out day to day activities. Please note that this is the effect of the impairment, without treatment, which determines if an individual meets the definition of disability.
Do you consider that you meet this definition of disability? / Yes / NoIf yes, please state this type of disability
Mental Health Disability / Physical Disability / Learning DisabilityAfter completing the form, detach it from the application form and place it in the envelope provided addressed to the Monitoring Officer. Seal the envelope and enclose it with the application form in the same envelope.