2018 SUMMER DAY CAMP
PARENT HANDBOOK
Smoky Mountain Sk8way & FUNZONE
19025 Great Smoky Mountain Expressway
Waynesville, NC 28786
828-246-9124
email:
website:
"Believe in yourself and everything is possible"
Our staff is looking forward to an exciting summer with your child! This handbook contains Smoky Mountain Sk8way Summer Camp policies and procedures. By signing the following, you agree that you have reviewed and agree to the follow the policies, procedures and practices set forth within the Smoky Mountain Sk8way Summer Camp Handbook.
Vitals
Format: Camp is set up in eight one-week sessions, from June 18th through August 10th. (Closed July 4th.)
Hours of operation: Monday-Friday, 8:00 a.m. - 4:00 p.m.
Age range for campers: 6-14 years divided into age groups as grades K-2, grades 3-5, & grades 6-8 based on the grade just completed and then further divided into class groups of approximately 15 children each.
Cost: Full time enrollment is $140 (4-5 days a week) and part time is $100 (1-3 days a week). Parents can choose the days and weeks they want their child to attend. There is a $45 enrollment fee to reserve a space for summer.
Facilities: 20,000 sq ft skating rink and FUN Zone complete with skate floor, game room, bounce houses, slides, climbing wall, scooters, skate mates, pool table, air hockey, basketball, big screen TV, board games, sports play equipment, snack bar, and outdoor park.
On Site activities include: roller skating, roller skating lessons, creative dance, self defense, hula hoops, physical education games, team building games, board games, cooking, craft projects, movie time, etc.
Off Site Activities include: Swimming at the Sylva Pool, Bowling, WNC Nature Center, Mini Golf, Mingus Mill, Cherokee, Movies, Lake Logan Hike with Survival Skills, Animal Shelter, Strawberry Picking, Test Farm, etc.
STAFF: We are most proud of our staff. Our mature and professional staff is typically a local teacher or early childhood major and totally dedicated to the growth and wellbeing of your child.
Summer Camp Schedule: 2018
DatesJune 18-22
June 25-30
July 2- July 6
July 9- July 13
July 16- July 20
July 23- July 27
Aug 30- Aug 3
Aug 6- Aug 10 / Camp Theme On SiteActivities OffSite Activities
Meet New Friends/Welcome Week Hula Hooping w/Kelly Bowling-Swim
Survivor SkillsWeek Self Defense w/Spencer Hike/Shelter Building-Swim
Celebrate America Week Tie Dye Art/Yoga Strawberry Picking- Swim
Science/Space Chef Myth Busters/Galaxy Art Children’s Museum - Swim
Culinary Week Chef/Creative Dance B&B Kitchen/Trout Farm-Swim
Pets & Animals Week Dog Training Fountain-CiCis-Shelter-Swim
Water Week Creative Dance Movies/Bamboo Forrest-Swim
Sk8way Olympics Week Taekwondo WNC Nature -Swim
*Schedule is subject to change. However, it will be posted in the lobby the week before*
Monday Schedule - Specials Day:
8:00 a.m - 8:45 a.m Kids Choice Activities
8:45 a.m. - 9:00 a.m. Snack
9:00 a.m. - 10:00 a.m. Groups/Outdoor Play
10:00 a.m. - 11:00 a.m. Specialized Classes
11:00 a.m. - 12:00 a.m. Lunch
12:00 a.m. - 1 :00 p.m. Art Project
1:00 p.m. - 2:00 p.m. Roller Skating
2:00 p.m. - 2:15 p.m. Snack
2:15 p.m. - 3:30 p.m Kids Choice Activities
3:30 p.m. - 4:00 p.m. Arrival of parents
Tuesday Schedule - Off Site/Feild Trip Days:
8:00 a.m - 8:45 a.m Kids Choice Activities
8:45 a.m. - 9:00 a.m. Snack
9:00 a.m. - 9:30 a.m. Groups/Outdoor Play
9:30 a.m. - 10:00 am. Roll Call/Bus to Activity
10:00 am. - 11:00 a.m. Field Trip
11:00 a.m. -12:00 a.m. Lunch
12:00 a.m. - 2:00 p.m Field Trip
2:00 p.m - 2:30 p.m. Bus to Rink
2:30 p.m. - 3:00 p.m. Snack
3:00 p.m. - 3:30 p.m. Kids Choice Activities
3:30 p.m. - 4:00 p.m. Arrival of parents
Wed/Fri Schedule-Skate Days:
8:00 a.m - 8:45 a.m Kids Choice Activities
8:45 a.m. - 9:00 a.m. Snack
9:00 a.m. - 10:00 a.m. Groups/Outdoor Play
10:00 a.m. - 11:00 a.m. Specialized Classes
11:00 a.m. - 12:00 a.m. Lunch
12:00 a.m. - 1 :00 p.m. Art Project
1:00 p.m. - 2:00 p.m. Roller Skating
2:00 p.m. - 2:15 p.m. Snack
2:15 p.m. - 3:30 p.m Kids Choice Activities
3:30 p.m. - 4:00 p.m. Arrival of parents
Thursday Schedule - Off Site/Swim Days:
8:00 a.m - 8:45 a.m Kids Choice Activities
8:45 a.m. - 9:00 a.m. Snack
9:00 a.m. - 9:30 a.m. Groups/Outdoor Play
9:30 a.m. - 10:00 am. Roll Call/Bus Ride
10:00 am. - 11:00 a.m. Park
11:00 a.m. -12:00 a.m. Picnic
12:00 a.m. - 12:30 a.m. Bus to Pool
12:30 a.m. - 2:00 p.m Smimming
2:00 p.m - 2:30 p.m. Bus to Rink
2:30 p.m. - 3:00 p.m. Snack
3:00 p.m. - 3:30 p.m. Kids Choice Activities
3:30 p.m. - 4:00 p.m. Arrival of parents
*Schedule is subject to change. *
Policies and Procedures
Drop-off and Pick-up Procedures:
Our drop-off time is 8:00-9:00 a.m. each morning at the front desk. You must come into camp with your child in order to sign in. Please ensure that your child is here before 9:30 a.m. It is imperative that he or she arrives before 9:30 a.m. to catch the bus! Our pick-up time is 3:00-4:00 p.m. each afternoon. You, or someone authorized by you and over the age of 16, must come into camp to sign your child out. Please be aware that on field trip days we may not return before 3:30 p.m. Parents may not drop child at a field trip site under any circumstance.
Billing and payment policy
•Payments are due on the Friday, one week prior to the camping week. We offer and automatic credit/debit card charge option. You can provide us with your credit card information and we will automatically charge your card on the Friday before your child attends camp.
• A non-refundable enrollment fee of $45 per child is due upon enrollment.
•Returned check will be $25 and your child will not be able to return until paid.
Snack:
Campers have a snack time each morning and afternoon. They are welcome to bring snacks from home but snacks provided by camp are free.
Lunch:
All Campers will bring their own lunch in a temperature controlled lunch box. No paper bags will be allowed as no refrigeration or microwave is available. The Camp Program will offer a healthy snack in the afternoon.
On some field trip days we will take the campers to one of the local schools offering hot lunches or the sk8way will provide lunch as a treat. We will have this posted at the sign in table the week before.
Personal property rules:
Campers may bring their own roller skates, roller blades, but staff assumes no responsibility for keeping up with these items. Trading cards, electronic items (games, headphones, etc.), and weapons of any kind should will be confiscated and returned at the end of the day. Camp management reserves the right to add items to this list at any time if it becomes necessary. Any item being misused or used to class distraction is subject to be confiscated by class teachers. All property should be labeled with the camper’s name. A lost and found is located behind the front desk.
Proper attire:
Please send your child to camp in soft-soled, closed-toe shoes, as sandals are not functional for all camp activities, and hard soles are not allowed on the skate floor. Bathing suits should be appropriate for camp (one-piece suits are preferred for girls, and long trunks for boys). Smoky Mountain management reserves the right to determine the appropriateness of bathing suits as well as slogans, pictures, etc. on clothing. Advertisements for alcohol or tobacco are not allowed. We have full confidence that parents will exercise good taste in this regard.
Visiting:
If you wish to visit camp during the day, you must stop by the front desk upon your arrival. At the desk, you will sign in and receive a visitor tag that must be worn during the duration of your visit. You will be directed to the location of your child’s group. When you arrive please check in with your child’s senior counselor. Any unknown adult not wearing a visitor tag may be identified as an intruder. For this reason, please be sure to follow this procedure. Please follow the same expectations you would experience when visiting your children at school.
Attending field trips:
Parents are encouraged to be active participants in their child's camp activities. Parents and Camp employees must work together if your child is to receive the maximum benefit from their summer experience. Please watch for notices concerning field trips or activities open for parental participation must be arranged in advance. It is camp policy that campers are to stay with staff. While parents may visit if parents take charge of children they are considered checked out and no longer under the care of our camp. Transportation, meals and tickets are always the parent’s responsibility.
Field Trip Shirts
All campers will be provided with a camp t-shirt at registration or at the beginning of the first week they are registered. Campers are expected to wear their camp t-shirt on Tuesdays and Thursdays for field trip outings. Replacement shirts may be purchased for $10 while shirts are available. Please see a Camp Director if you need to purchase an additional shirt.
Transportation Policy:
The Smoky Mountain Sk8way Summer Camp is responsible for the safe transportation of enrolled children to and from programs and field trips that are part of the camp program.
1. Under State Health regulations, all vehicles used for camp transportation have a Gross Vehicle Weight Rating, and meet the current Federal Motor Vehicle Safety Standards (49 CFR 571.213) for a vehicle of this size. Vehicles having a GVWR of 10,000 lbs or more are not required to be equipped with safety restraints.
2. Licensed Bus Operators will drive the buses. The vehicle will have a current inspection sticker at all times and will be maintained in safe condition at all times.
3.Good order in the vehicle is essential to safety. Play will not be tolerated and we reserve the right to refuse future transportation services to any child when that child's behavior is considered to be unsafe.
Camper release: Campers will be released only to people listed on the pick-up authorization form. If someone other than a parent is to pick up your child, please let us know as soon as possible. If there is a change during the day, please call to let us know. All of these policies help us to ensure your child’s safety.
Late pick-up : Camp closes at 4:00 p.m. each day. Please be on time to pick up your child. There will be a $10 late charge per family for each 15 minutes, or fraction thereof, after 4:15 p.m. We reserve the right to raise this fee for anyone who is consistently late. We greatly appreciate punctuality on your part.
Photography: To promote SMS and its programs, we prefer to photograph the children while they are active in the Camp. Many times, TV and outside camera crews will ask permission to take pictures or to film the children during various activities. As a parent, you must give consent in writing to have your child photographed and relinquish all rights, title and interest in the finished photographs, tape and negatives. Your consent form is on your registration form.
Proper communication channels
Parents are encouraged to get to know the counselors who are charged with the care of their child. It is our goal to establish a strong bond between your family and our staff. If the need arises for you to address a concern that involves a counselor, please be sure to go through a member of head staff to do so. Please do not directly confront a staff member in the unlikely event that a grievance arises. It is also necessary to go through a member of head staff to address any concern you have about a camper who is not your child, or if you have a dispute with another camp parent. Please do not confront campers or camp parents with a grievance. Doing so is considered grounds for immediate, nonrefundable nullification of your camp registration. These policies exist for your own protection, so that we may ensure that disputes are witnessed, mediated, and properly documented and resolved.
Illness/Injury notification:
In the event of your child’s illness, we will contact you at the numbers you provide. In the event of an injury, we will provide first aid at camp. If the injury consists of anything other than minor scrapes, cuts, or bruises, we will contact you for further instruction. In a severe emergency, we will begin treatment and arrange for transportation to a hospital whether or not we are able to reach you. For anything other than the most minor of injuries or illnesses, we will have a completed incident form for you to view and sign, and a copy of the same for you to take with you.
Sick Children: In the interest of every child's well being, only healthy children will be cared for at the camp site. These are the conditions under which you are requested to keep your child at home:
1. If he/she has a fever or has had a fever of more than 100 degrees during the previous 24-hour period.
2.If he/she has diarrhea or vomiting.
3.If he/she breaks out in a rash.
4.If he/she has symptoms or a possible communicable disease.
5. If your child has been sent home for head lice and you do not have proof of treatment.
If a parent is notified to pick up their child because of an incident, accident, illness or detection of head lice, they will be given one hour from the time of notification to do so. Children who are ill will be held in a separate area. If the child is not picked up during that time, the child could be suspended from the program. This is very important to the health of all of our children. A child who has symptoms of a contagious disease may be required to obtain a note from the child's doctor before returning to the camp site.
Medication Policy:
No medicine will be dispensed at the camp site by SMSSC employees with the exception of sunscreen and bug spray. These items must be supplied by the parent and have the child’s name indicated on the product.
Behavior Management:
Our approach to discipline is to employ non-corporal punishment methods that include, but are not limited to, in order of severity: counseling, time out, writing, and chores. Parents are kept informed of all but the most trivial infractions, and are provided with a copy of any incident reports filed. As a camp, we have a limited ability to mete out punishment, and we rely heavily upon parents to follow up by disciplining the child at home when necessary. We consider the process of camper discipline to be a partnership between the parents and our staff, and we appreciate parents who communicate to their children that the camp staff members are authority figures while they are at camp. Making this point in advance is often very helpful in preventing discipline issues before they occur.
All children will likely commit some infraction from time to time, by simple virtue of the fact that they are children. Habitual infractions that present a hazard to other campers or have the potential to create a breakdown in camp operation present a more serious concern. We reserve the right to determine the suitability of such a child for our camp environment. In such cases, this is not an act of judgment, but a determination that Smoky Mountain Sk8way Summer Camp may not be a good fit for the child.
Dismissal:
1) If a child habitually refuses to acknowledge the authority of camp staff.
2) If the actions of the camper present a hazard to other campers or significantly disrupt camp operations.
3) If the parents of the child refuse to acknowledge a pattern of documented serious problems, or refuse to partner with camp staff in administering discipline.
In a case where the camper in question has subjected the camp to hazard through his or her actions, camp management may disallow the camper from the premises after the first infraction. In all other cases, three such infractions are necessary before expulsion is considered. Camp management reserves the right to make determinations regarding the seriousness of any infraction and the level of threat it presents to the camp as a whole. We will always make every conceivable effort to work with all campers entrusted to us.
Explanation of unacceptable behavior: All campers, parents, and staff at Camp are expected to refrain from foul language, physical violence or force, or any threat thereof, smoking, consumption of alcohol, use of illegal drugs, inappropriate displays of affection, carrying firearms or other weapons, wearing clothing or slogans on clothing that are considered lewd or distasteful.
Summer Camps Code of Conduct
1.I will respect my fellow Campers and their personal belongings by not picking on or making fun of others, instigating verbal or physical fights, going into and/or stealing other Camper’s belongings.
2.I will respect the counselors and staff by listening to and following their instructions.
3.I will respect the Camps by not stealing or causing damage to Camp property.
4.I will respect myself and others by not using inappropriate language, nor will I bring to Camp any weapons, drugs/alcohol (aerosol cans), tobacco or inappropriate/explicit material (images, music, etc.)
I understand that if I am in violation of these rules, my parents may be notified and I may be sent home, and the SMS Summer Camp reserves the right to search my personal belongings if there are safety concerns.
Child’s Name ______Date ______
Parent’s Signature ______Date ______
The camper Code of Conduct is designed to insure that all of the participants in the camp program have a safe and happy camp experience.
Smoky Mountain Sk8way Summer Camp Registration Form
Student
First ______Last______Gender: Male _____ Female_____
SchoolName______
Last Grade Completed ______Birthdate_____/_____/______Age(asofJune 16,2014 )______
Street Address______
Town/City ______State ______Zip code ______Child’s Home Phone ______
Parent/Guardian - Contact Information
Parent/Guardian #1
First______Last______Ms.Mrs.Mr.Other______
StreetAddress______
Town/City ______State______Zip Code ______
Home Phone ______Work Phone ______Cell phone ______
E-mail ______
Occupation ______Employer ______
Parent/Guardian #2
First______Last______Ms.Mrs.Mr.Other______
StreetAddress______
Town/City ______State______Zip Code ______
Home Phone ______Work Phone ______Cell phone ______
E-mail ______
Occupation ______Employer ______
EmergencyContactInformation – Alternate Pickup/Release (If Parent/Guardian listed above unavailable)