2018 IPMA Global Achievement Award

2018 IPMA Global Achievement Award

Application form [Project name]

Category:

(insert application category)

Please refer to the IPMA Global Achievement AwardSubmission Guidelines while filling in the Application Form.

All content must be presented in Calibri font, minimum size 12 points. Maximum length is 35 pages, A4 size including appendices, but not including the English translation of any original documentary evidence provided in a language other than English.

Photos should be included at appropriate points throughout the submission. The electronic submission must include a minimum of five and a maximum of 10 high resolution project related photographs in JPG format.

All grey instructions should be deleted in the final application form.

Company name:

Project name:

Author:

Date of submission:

Table of Contents:

Section 1 General Information

Section 2 Summary of the Project

Section 3Outline of the Project

Section 4Project Outcomes

Section 5Outstanding Achievement and/or Innovation in Project Management best Practice

Section 6Appendixes

Section 7Statement of Applicant

Section 1 General Information

Name of the applicant Company
Name of the Project
Location of the project
Street / P.O.Box
Postcode / City / Country
Name and contact details of the owner/client
Phone / E-mail
Names of key stakeholders
Name and contact details of the project team
Name and contact details of the media representative
Phone / E-mail

Submission Confirmation

Please insert the confirmation or add it as the attachment to the Application Form.

Confirmation that consent to use the project has been received from the client/owner.

For example a letter or e-mail from the client /owner granting consent. This section must also include an overview of the client/sponsor’s level of satisfaction with the project outcomes and the standard of project management undertaken

Confirmation that consent to use photographs, company logos and other properties used in the submission has been received.

For example a letter or e-mail from an appropriate person granting permission.

Confirmation that the project has an approved plan and budget.

For example a letter or e-mail from an appropriate person stating the plan and budget approval, or a copy of an approved plan and budget (including the approval).

Confirmation that the project/phase has been accepted by the client/owner.

For example a letter or e-mail from the client /owner confirming acceptance or an approved project completion document (including the approval).

Confirmation that the project is run in accordance to theTen Principles of the UN Global Compact.

Written declaration.

Section 2 Summary of the Project

A summary of not more than 100 words of the project, its outcomes, level of complexity and the reasons or purpose of the project. This summary should be aligned to the category the project is being submitted under. This summary may be used in any audio-visual presentation compiled by IPMA for the Achievement Awards programme.

Section 3Outline of the Project

In this section provide an outline of the project (indicatively two pages), to state the purpose and objectives of the project, the project management methodology applied, the project’s level of complexity, principles of sustainability incorporated and any other relevant information. Note that this section must refer specifically to how the project contributes to at least one of the UN Sustainability Development Goals.

Section 4Project Outcomes

Provide a detailed summary (indicatively two pages) of the success of the project by comparing the planned outcomes against achieved outcomes.

Section 5Outstanding Achievement and/or Innovation in Project Management Best Practice

a)There are four areas in project management to be addressed:

Describe outstanding achievements and/or innovations in four project management competency areas (e.g. integration, culture, risk, scope, time, communication management) in either a particular phase of the project or throughout the total project (indicatively two pages for each example).

Provide relevant examples of project documentary evidence to support the claims made in each of the four narratives (indicatively two pages for each example). Also, include any specific examples of excellence in the application of interpersonal skills (for example: leadership, negotiation, communication, management of stakeholders, team management, conflict resolution).

At least two of the four competency areas must reflect either cost, time, or quality management.

Description of competences should be in STAR format (that is: a short description of a specific situation/problem/challenge, of a Task, of Actions to resolve the situation/problem/challenge and of the Result(s) of the Actions. Each Performance narrative may describe one or more STARs).

NOTE: Management of significant issues or challenges is to be addressed in the part ‘Issues or Challenges’.

PM Competency / Knowledge Area1 (cost, time, or quality management)

PM Competency / Knowledge Area 2 (cost, time, or quality management)

PM Competency / Knowledge Area 3

PM Competency / Knowledge Area 4

b)Describe how two significant project issues or challenges were managed, (indicatively two pages for each example). Description of issue or challenge should be in STAR format. For each example, provide relevant project documentary evidence to support the claims made in the narrative (indicatively one page for each example).

Issue or Challenge 1: [name of issue or challenge]

Issue or Challenge 2: [name of issue or challenge]

c)Describe two lessons learnt relating to a PM knowledge area, (i.e. integration, scope, time, cost, quality, human resources, communication, risk, procurement management and management of stakeholders).Description of lesson learnt should be in STAR format.

Outline what did not go well, why it did not go well and, where appropriate, provide recommendations for improvement to the project management methodology. Additionally, discuss how this lesson learnt will facilitate outstanding achievement and/or innovation in future projects (indicatively two pages). Provide relevant project documentary evidence to support the claims made in the narrative (indicatively one page).

Lesson Learnt / Innovation 1: [name of lesson learnt / innovation]

Lesson Learnt / Innovation 2: [name of lesson learnt / innovation]

Section 6Appendices

Appendix 1: [insert name of evidence included in this appendix]

Copies of original documentary evidence is required to support your submission claims. For example, if the innovation you are claiming saved 10% of the project budget, then providing the financials from the business case with a comparison document showing the saving is considered validated. Another example may be that an extract from the original project document be included with a copy of the amended plan again highlighting the difference between what was planned and what actually occurred. Photographs and quotes from clients or managers substantiating claims that you make are also classed as appropriate evidence.

The copies of original documentary evidence may be provided in the original language, but where this is not English, an English translation should be provided. Any pages used to provide such a translation are not included in the application form 35 page limit.

Note: evidence is scored during judging and therefore if evidence is not provided, the judges score for evidence may be zero, and likewise if the evidence is not relevant or considered to be supportive, then the scoring will be commensurate with this.

Appendix 2: [insert name of evidence included in this appendix]

Include evidence for each knowledge area, issue or challenge, and lesson learnt covered in section 5. One piece of evidence may be relevant for more than one of areas of the knowledge areas, issue or challenges, and lesson learnt.

Appendix 3: [insert name of evidence included in this appendix]

Section 7Applicant Statement

We consent herewith, in the name of the project team and our organisation, to observe the rules of the application process for the IPMA GlobalAchievement Award and to recognise the IPMA assessment organisation’s decisions as absolute.

We confirm that the project fulfils the requirements to participate in the IPMA GlobalAchievement Awards and that all information given in the submitted application and documentation are trueand correct. We accept the data protection and confidentiality clauses demanded by the IPMA organisers.

Location / Date / Signature of project owner/client