2017 UIL CLASS 6A REGION I SPRING SPORTS CHAMPIONSHIPS
Hosted by The University of Texas at Arlington
Friday and Saturday, April 28-29, 2017
Boys and Girls Track and Field Competition Maverick Stadium
Arlington, Texas
2017 UIL CLASS 6A REGION I SPRING SPORTS CHAMPIONSHIPS
Hosted by the University of Texas at Arlington
Table of Contents
Pages
Welcome Letter 3
General Boys and Girls Regional Track and Field Information 4
Boys and Girls Regional Track and Field Information 5-13
Qualifying Procedures for UIL Regional Track and Field 14
Arlington, Texas Hotel Information 15
UIL Class 6A Spring Meet District Alignment 16
UIL Class 6A Region I Spring Meet Directors 17
Billing Invoice 18
Dear UIL Class 6A Region I Participants:
On behalf of our University President, Dr. Vistasp Karbhari, I want to welcome you to The University of Texas at Arlington for the 2017 UIL Class 6A Region I Spring Sports Championships. We feel privileged and grateful for the opportunity to host these important and prestigious events. We are confident that we will be able to provide the setting for your students to excel in their competitions.
Please use this information handbook, which can also be found online on our UT Arlington Athletics website- as a guide for these UIL competitions. This handbook has been prepared to provide you with helpful information concerning all aspects of the Class 6A Region I Boys and Girls Track and Field Championships competition. Please direct questions to your district representatives listed on the following pages. If your district representative cannot help you, please do not hesitate to contact the UT Arlington UIL office at (817) 272-5039 or my cell phone at (817) 797-9330.
The individuals who will be instrumental in the facilitation of your Boys and Girls Regional Track and Field competitions will be John Sauerhage, our head men’s and women’s track and field coach and, Jordan Durham and Tyrone Edgar, assistant men’s and women’s track and field coaches. Zach Reed, the Maverick Stadium Manager will be the facilities coordinator for this championships event.
The information that follows in this electronic handbook is specifically related to the Regional Boys and Girls Track and Field Championships!! The official contacts at the Maverick Stadium championship venue are John Sauerhage and Jordan Durham with UT Arlington Track and Field and Zach Reed with Maverick Stadium.
For lodging/housing information during your visit to Arlington, please go to the housing link of the Arlington Convention and Visitors Bureau for the UIL regional spring sports championships at .
The last page of this information handbook is a 2017 Class 6A Region I Boys and Girls Track and Field Championships billing invoice for your use in processing the entry fees for your individual student athletes and teams participating in these UIL Regional events. Please do not hesitate to contact me should you have any questions whatsoever regarding the entry fees for these regional championship tournaments.
If you or any of your students are interested in any information on UT Arlington or in making a campus visit during your time in Arlington for these competitions, please contact our Student Welcome Center at (817) 272-8687. We hope you will have an exciting and memorable experience during these competitions here at UT Arlington. If you have any questions or comments, please do not hesitate to email me at r contact me at (817) 272-5039 or (817) 797-9330.
Sincerely,
Pete Carlon, UIL Class 6A Region I Director
UIL
2017 CLASS 6A REGION I SPRING SPORTS CHAMPIONSHIPS
The University of Texas at Arlington
Regional Athletics Coordinator: Pete Carlon
Office: (817) 272-5039 Fax: (817) 272-5037 Cell: (817) 797-9330
TRACK AND FIELDGirls and Boys
Site:Maverick Stadium
Date:Friday-Saturday, April 28-29, 2017
Meet Director:John Sauerhage, UT Arlington Head Men’s and Women’s Track and Field Coach
Assistant Meet Directors: Jordan Durham, UT Arlington Assistant Track and Field Coach
Tyrone Edgar, UT Arlington Assistant Track and Field Coach
Events and Operations Coordinator:Mike Garcia, UT Arlington Events and Operations
Facilities Coordinator:Zack Reed - Special Events Facilities, Maverick Stadium
Meet Referees:Jim Carlisle –Head Referee – 6A
Robert Mears –Head Referee – 5A
George Young – Vertical Field Events
Mike Nelson- Throwing Field Events
Richard Naylor – Horizontal Field Events
Jury of Appeals John McKenzie, Rick Watkins, and Johnny Williams
Meet Starters:Earl Milner and Chuck Estill (6A Starters)
Greg Young and Chere’ Maxwell (5A Starters) – Alternate/Back-up Starters
All four will cover all Relays and the 1600 Meter / 3200 Meter Starts
2017 UIL Class 6A Region I Boys and Girls Track and Field Meet Information
Dates:Friday, April 28 and Saturday, April 29, 2017
Sites:Maverick Stadium, UT Arlington
Meet Director:John Sauerhage, Head Track and Field Coach 817-272-5753
Jordan Durham, Ass’t Track and Field Coach – Sprints Coach- 817-602-4338
Tyrone Edgar, Ass’t Track and Field Coach – Ass’t Sprints Coach - 214-938-5445
Entries and fees:All entries of $25.00 per person per event/$50.00 for relays, (non-refundable)
Should be sent to the University of Texas at Arlington Athletics Department
Attn: Pete Carlon
1309 W. Mitchell Arlington, Texas 76013
Reporting Area / District Results: The area or district director / meet results operators must certify state entries to the Regional Director’s Office. The regional Director’s Office must have the area results by 5:00 p.m. on the day following the meet.
- To the Regional Office – Jordan Durham: or fax (817-272-5037)
- Export PDF file of complete results (email or fax)
- To Jordan Durham: Email or fax advancers Top 6 spots – Procedure for advancers can be found below.
General Instructions
The required UIL codes are located on the UIL website on the track page, left
column labeled Hy-Tek Codes. Codes for divisions, event numbers, and school
must be utilized to ensure that all HY-Tek databases are compatible.
- Divisions: Hy-Tek, Click Set-up: Meet Set-up, then choose the meet type to
be “Divisions by Event”, Also, Click Set-up: Division/Region names and choose “Divisions”. Set up your divisions as listed in the example below. Then, when you set up your events, be sure that each event is associated with the appropriate Division # of your meet.
Div.# Code Division Name 1 1A 1A 2 2A 2A 3 3A 3A 4 4A 4A 5 5A 5A 6 6A 6A
- Event Numbers: The event numbers must be used to ensure that we can merge your meet with the state meet database. Be sure and use your conference event numbers.
- School Codes: The school codes must be used for the Hy-Tek program to work properly. The school code and the school name must be identical to the UIL list. Do not put “HS” or “High School” after the school names. The Hy-Tek program does not identify the school unless both of these items are typed correctly.
Data Entry Checklist
- Please check that all athlete names are spelled correctly with the correct capitalization (ex.: John Doe is correct –Not john doe or JOHN DOE).
- The “year in school” should be included for each athlete in the following format: 09 for 9th grade, 10 for 10th grade, 11 for 11th grade and 12 for 12 grade.
- Relay team members and any alternates (maximum of 6 names) must be included in the database. ALL NAMES SHOULD BE ENTERED AT THE REGIONAL LEVEL.
- The use of relay cards for final declaration is highly recommended.
- Input names of the relay team members under each relay, including the relay alternates (max of 6 names).
- Field Event Results must resolve all ties through 6th place using NFHS tiebreaker rules (page 21-23 of the Regional Director’s manual).
- Must run an entry list report before prelims and finals to determine if any event limitations exist for an athlete.
SENDING ADVANCERS FROM DISTRICT TO REGIONAL HY-TEK OPERATOR
Number of Advancers (Qualifiers) from each District – 28 Boys and 28 Girls Total for Individual Event
– 2 Advancers for each Event – 2 for each Relay
– Boys and Girls
Area Advancers - 56 Boys and 56 Girls Total for
Individual Events – 4 for each event
– 4 for each Relay – Boys and Girls
Procedure for Advancement:
Once the conference meet is complete the Hy-Tek scoring operator will export advancers as follows:
- At main screen click “File”
- Click on export
- Click on Advancers
- In the Export Advancers dialog box click on “select all”. Then enter the number to advance(top how many from each event advance)
- Click Export
- This will create a .tcl file. It will be saved to the tfmeets folder on your hard drive or you may save file to My Documents or a place you can easily find.
- You will get a dialog box that says “Export Successful” and gives the name of the .tcl file. Write down the name.
- Sending Advancers and Results electronically: from your email program, navigate to your hard drive to your tfmeets folder or the place where you saved the .tcl file. Locate the name of the file and attach it to the outgoing email.
- Email the Advancers file (.tcl) and the results in a Word document to .
ALL DISTRICT DIRECTORS NEED TO CONTACT JORDAN DURHAM, 817-272-5825 BEFORE YOUR DISTRICT MEET TO SETUP YOUR EVENTS.
A copy of all regional entries must also be sent to the Meet Director, John Sauerhage via his assistant, Jordan Durham: UT Arlington Athletics Department 1309 W. Mitchell Arlington, Texas 76013 Phone 817-272-5753 Fax 817-272-5037.
Make sure your electronic submissions are done in accordance with UIL regulations. All entries must be mailed IMMEDIATELY after the District or Area meet. Please send a digital copy of your District or Area results to the Regional Meet Director via Jordan Durham.
SCRATCHES/ADDS: DEADLINE is Tuesday, April 25, 2017 at 12:00 pm. All changes and scratches must come directly from the Area Director and be emailed to . Additions will not be accepted if they are not submitted directly by the Area Director. Changes over the phone will not be accepted. If you have any questions, you may call Jordan Durham at 817-602-4338 or 817-272-5825.
This is to ensure accuracy for each District and so each District and meet officials will have a record of any changes made.
2017 UIL Class 6A Region I Boys and Girls Track and Field Meet Information
Admissions:Contestants must present their competition number for admission to Maverick Stadium at all times. Coaches will be issued three (3) complimentary wrist bands for single gender programs and five (5) complimentary wrist bands for dual gender programs.
Wrist bands are intended for coaches, athletic trainers and athletic directors only.
The admission fee each day: Students- $8.00 Adults- $10.00
No other passes will be honored (e.g.: District passes, coaches passes, etc.)
Parking:Parking for the track meet will be on the south side of the Maverick Stadium. Over flow will be available at baseball/softball fields. Buses will drop off or pick up from the Stadium and park only in the designated area reserved for them.
Gift Shop:A gift shop featuring UT Arlington and Regional souvenirs will be open both days of competition on the concourse on the west side of Maverick Stadium. UT Arlington has received approval from the UIL to have Regional t-shirts and commemorative patches on sale during the event.
Athletic Trainers:Athletic trainers from the UT Arlington Sports Medicine Program will be on duty throughout the meet. The primary contact for sports medicine for these Regional Track and Field Championships will be Johne’ Booty, ATC, LAT, the UT Arlington Track and Field ATC/LAT athletic trainer.
Maverick Stadium Training Room: 817-272-2031
Johne’ Booty Contact Information: Office: 817-272-0985 Cell: 214-669-2117
Ice baths will be available for student-athletes under the overhang on the northwest corner of the west stands of Maverick Stadium.
POINTS OF INTEREST CONCERNING FIELD EVENTS:
Shot Put and Discus All shot and discus will be weighed and marked at the table underneath the northeast side bleachers starting at 8 a.m., Friday, April 28th and 8 a.m., Saturday, April 29th. All implements will be pooled. Athletes will take their throws in order during each round of competition. (Two trials in succession will not be permitted). Also, please note check-in information on page 11 regarding the opportunity for throwing implement weigh-in on Thursday evening from 6:00 to 8:00 p.m. during packet pick-up.
High JumpWe will use "Five Alive" during the competition as needed.
Pole VaultWe will use "Five Alive" during the competition as needed. All pole vaulters will be weighed and all of their poles inspected in the room on the northeast end of Maverick Stadium starting two hours prior to the start of their event. This must be done prior to reporting to the competition venue. Also, please note check-in information on page 12 regarding the opportunity for pole certification on Thursday evening from 6:00 to 8:00 p.m. during packet pick-up.
Ties in Field Events The UIL requests that there be six clear places in all field events. All ties in field events will be broken by using the appropriate method for that field event as stipulated in the National Federation Rule Book. In the throws and horizontal jumps, the method is to use the next best jump or throw until the tie is broken. In the pole vault and high jump, the method is a jump-off.
2017 UIL Class 6A Region I Boys and Girls Track and Field Meet Information
Held in conjunction with the 2017 UIL Class 5A Region II Boys and Girls Track and Field Meet
Friday, April 28, 2017
Field Events-Finals
9:00 a.m. 12:00 p.m.
6A Girls Pole Vault 6A Girls Triple Jump (8 to Finals) 6A Boys Triple Jump (8 to Finals) 6A Boys Pole Vault 6A Girls Shot Put (8 to Finals) 6A Boys Shot Put (8 to Finals)
5A Girls Long Jump (8 to Finals) 5A Girls High Jump 5A Boys High Jump 5A Boys Long Jump (8 to Finals) 5A Boys Discus (8 to Finals) 5A Girls Discus (8 to Finals)
TRACK OPEN FOR WARM- UPS: 8:00 a.m. to 8:45 a.m. for 3200 Meter Participants
9:00 a.m. 3200 Meter Run – Finals – All four sections (5A Girls, 6A Girls, 5A Boys, 6A Boys)
TRACK OPEN FOR WARM-UPS FOR AFTERNOON RUNNING EVENTS: 12:00 – 3:00 P.M.
DEADLINE FOR ALL RELAY DECLARATION CARDS TO BE TURNED IN – 2:30 P.M.
Preliminaries for Running Events: In the following order for each event – 5A Girls, 6A Girls, 5A Boys, 6A Boys (8 from each Classification to Finals)
4:00 p.m.400 (4X100) Meter Relay
4:40 p.m.100 Meter Low Hurdles (Girls)
4:55 p.m.110 Meter High Hurdles (Boys)
5:10 p.m.100 Meter Dash
5:35 p.m.800 (4X200) Meter Relay
6:10 p.m.400 Meter Dash
6:30 p.m.300 Meter Intermediate Hurdles
6:55 p.m.200 Meter Dash 7:00 p.m. Field Event Medal Recap
7:35 p.m.1600 (4X400) Meter Relay (8 to Finals)
Coaches please note there will be no preliminaries in the 800 Meter Run or 1600 Meter Run. It will be a Final Event on Saturday, April 29th. The 3200 Meter Run on Friday, April 28th will be a Final Event, the only final running event on Friday.
2017 UIL Class 6A Region I Boys and Girls Track and Field Meet Information Held in conjunction with the 2017 UIL Class 5A Region II Boys and Girls Meet
Saturday, April 29, 2017
Field Events – Finals
9:00 a.m. 12:00 p.m.
6A Girls High Jump 6A Girls Long Jump (8 to Finals) 6A Boys Long Jump (8 to Finals) 6A Boys High Jump 6A Boys Discus (8 to Finals) 6A Girls Discus (8 to Finals)
5A Girls Pole Vault 5A Girls Triple Jump (8 to Finals) 5A Boys Triple Jump (8 to Finals) 5A Boys Pole Vault 5A Girls Shot Put (8 to Finals) 5A Boys Shot Put (8 to Finals)
12:00 – 3:00 p.m. - TRACK OPEN FOR WARM-UPS FOR RUNNING EVENTS
2:00 p.m. - DEADLINE FOR TURNING IN ALL RELAY DECLARATION CARDS
3:15 p.m. OPENING CEREMONIES -National Anthem- Introductions
RUNNING EVENT FINALS In the following order for each event – 5A Girls, 6A Girls, 5A Boys, 6A Boys
3:30 p.m. 400 (4x100) Meter Relay
4:00 p.m. 800 Meter Run (**Final Event) Alley Start
4:20 p.m. 100 Meter Low Hurdles (Girls)
4:35 p.m. 110 Meter High Hurdles (Boys)
4:50 p.m. 100 Meter Dash
5:05 p.m. 800 (4x200) Meter Relay
5:30 p.m. 400 Meter Dash
5:50 p.m. 300 Meter Intermediate Hurdles
6:10 p.m. 200 Meter Dash
6:25 p.m. 1600 Meter Run (**Final Event)
6:55 p.m. 1600 (4x400) Meter Relay
Awards will be presented immediately at the conclusion of each event at the tent / awards stand facing the west stands in the middle of the stadium football field (close to the west side of the track). Please have parents, student-athletes, coaches, spectators and fans take photographs from the walkway area in front of the first row of the bleachers in the west stands.
2017 UIL Class 6A Region I Boys and Girls Track and Field Meet Information
TRACK AND FIELD NOTES:
1. Meet Referees for these Regional Championships will be Jim Carlisle for 6A and Robert Mears for 5A. George Young, Mike Nelson and Richard Naylor will be the Field Events Referees.
2. The National Federation of State High School Associations Track and Field Rules Book (with the UIL Supplement) will govern the Track and Field Meet.
3. A Jury of Appeals will be in place, and will serve as the final board of appeals of any protested Referee Decision. The decision of the Jury of Appeals shall be Final.
4. Protests: Any protest of a Referee decision must be in writing, and must be filed with the Meet Referee within 30 minutes of the initial announcement of Official Results. (Refer to Rule 3, Section 5 of the National Federation of State High School Associations Rulebook).
5. Please caution all athletes that qualified judges will be conducting the meet. Any rule violation will be reported by Event Judges and may result in a disqualification, including Lane and Relay Exchange Violations.
6. Warmups: All Warm-ups will take place on the grass fields directly behind the North of the Stadium. No warm-ups are allowed on the Track or Infield. Athletes in uniform with their number on can be on the infield no earlier than one (1) hour prior to their event. After participating in their event, athletes must retire to the stands. Coaches are not allowed on the infield during any running event.