2017 Prudential Productivity Awards Form Prep Sheet

Please note:

  1. This document is for your planning purposes only. Nominations are only valid when submitted through the online system. Please do not submit this as one of your supporting documents.
  2. Once you begin filling out the online form, you will not be able to save your nomination and come back to it later. Once you hit submit, it will be reviewed by TaxWatch staff.
  3. Please use this form to plan your answers to the questions, and then enterthose answers into the online form beginning September 1.
  4. Special note:Please pay close attention to the spelling of the names you enter into the online form. Once you hit submit, those names will be assumed to be correct, and plaques will not be reprinted due to spelling errors on the initial nomination.
  5. This year, nominators will be allowed to upload supporting documentation. See the last section of this document for guidelines on those documents. Please do not submit this as one of your supporting documents.

Section 1 – Nominator Info

Nominator Name/ Phone/ Email

Section 2 – Basic Info

Agency

District (if applicable)

Timeframe of Achievement

Past year only/ multi-year implementation

Preferred Awards Location

Tallahassee/Tampa area /Miami area /Orlando area /Jacksonville area

Section 3 – The Nominees

Nomination Type

Individual Name/Position/Email

Team Name (1-8 members)

Team Leader/Position/Email/Phonetic

Members 2-8/Positions/Emails/Phonetics

Agency (9+ members)

Group/Division/Department/Agency leader that initiated the action

Group name—e.g.: the Florida TaxWatch Research Team

Section 4 – The Achievement

Please provide a ONE SENTENCE description of the achievement.

e.g.: Faced with no available state funds, Bob increased handicapped access to Palm Trees State Park by holding community fundraisers and events, eventually purchasing an off-road mobility scooter with the funds at no cost to taxpayers.

THE NEED—Why was this achievement necessary? Was this a case of the nominee(s) seeing a problem and taking the initiative to fix it? Was there a specific piece of legislation, consumer complaint, or agency directive to address or solve a problem?

THE ROLES (individual or team only)—Was this achievement consistent with the regular duties of the nominee(s), or outside the scope of their role(s) within the agency? What were the roles of each team member, and why are they being included on the nomination?

THE OUTCOME—How did this achievement improve productivity, value, or service delivery? Has this achievement been implemented or adapted into other departments/agencies around the state? If not, could the results be expected in other areas?

THE ORIGINALITY—If applicable, is this action or program an industry standard, or common practice among similar agencies/entities/projects?

Section 5 – Cost Savings

COST SAVINGS ESTIMATE—Provide a cost savings estimate for the past year

Note: Even if there is no cost savings, the achievement may still be worthy of a significant award. Cost savings amount is NOT indicative of the award you may receive.You will be asked to choose from the following:

-$0-25,000

-$25,000-50,000

-$50,000-100,000

-$100,000-500,000

-$500,000-1 million

-$1 million-5 million

-$5 million-10 million

-$10 million +

COST SAVINGS DETAIL—Please provide a breakdown of how the cost savings estimate was reached. If uploading documentation regarding cost savings, please explain any calculations here.

FTE REDUCTION—Were any FTEs reduced as a result of this achievement? If yes, please explain.

Section 6 – Other Details

ADAPTED—Regardless of whether the original achievement was recognized by the Productivity Awards, was this achievement adapted from another agency/department/entity, or was it an original idea?

PREVIOUS WINNER—Was this achievement previously given a Productivity Award? If so, please indicate the year(s) of the award(s).

CONTRACTORS/CONSULTANTS—Were contractors or private sector entities integral to this achievement?

Section 7 – Documentation

This year, the Awards program is allowing nominators to provide documentation to help support their nomination. Documentation is not required, but can be very helpful in the review and judging process, and can help a nomination significantly. Only PDFs will be accepted. Please name files clearly, without any special characters (such as @#$%^&*).

Guidelines:

-No more than 3 documents

-To preserve formatting and ensure that we see what you are seeing, PDFs are the only file format allowed.

Examples (PDFs only):

-Official letter from department/agency leadership endorsing the nomination

-News articles or official documentation recognizing the achievement

-Budget form D3-A showing FTE reduction(s)

-Detailed cost saving calculations

-Other relevant information