2016 SPONSOR BOOTH SPACE

INFORMATION & GUIDELINES

Notice: This form is for not for food vending, for food vending contact Debbie Russell at

Booth Space is very limited, and is on a first come, first serve basis, but the final deadline is May 31st.

LOCATION – Vendor space is located at one of two locations along the lakefront: The “Gravel Pit” 303 W. Race Street, Kingston or Kingston City Park, 333 W. Race Street

HOURS OF OPERATION – Monday, July 4th 11 a.m. – 10 p.m.

BOOTH SIZE – SPACES ARE 10’ X 10’ or 10’ x 20’. If a canopy is used it must be no larger than the booth space. Due to wind on the lakefront, all four corners of canopies must be secured to the ground. The use of stakes in the asphalt is prohibited! Sandbags, cinder blocks, etc. may be used.

SET UP/TAKE DOWN – Set up will begin at 8 a.m. on July 4th. Specific set up times will be assigned, and will be sent to sponsor’s contact person via email. Early arrivals and early set up is prohibited and no one is allowed in vending areas until their specificassigned set up time. Booths must be open and ready by 11 a.m.

Early take down will not be allowed; booths must remain open until 10 p.m.

UNLOADING/PARKING - Vehicles will be allowed to drive into the vending areas from 8:00 – 10:45 a.m. to unload and set up. After unloading all vehicles must be moved to designated vendor-parking area, with the exception of sales/concession trailers used for sales display. At 10:30 p.m. vendors will be allowed to drive into the vending areas to pack up. Driving vehicles in vending areas during the hours of operation 11 a.m. – 10:30 p.m. is prohibited. Sponsor are responsible for informing workers, volunteers etc.of this policy.

ELECTRICAL USAGE – Electric is very limited, commercial food vendors have priority on electrical usage. Should you absolutely require the use of power we will try to accommodate, but a minimum of one 120 volts/20 amps outlet (two plug ins) is the maximum power the outlets provide, electrical usage cannotexceed 20 amps.

In the event that you MUST HAVE POWER it is required that to completely fill out the enclosed electrical usage form in detail with the amperage of all electrical items being plugged in at the event.

SELLING/GIVEAWAY RESTRICTIONS – No beverages, or water are allowed to be sold/given away at the event due to the Boy Scouts selling these for their annual fundraiser. If you wish to vend food a food vending application must be submitted for approval. Only food vendors are allowed to sell homemade tea and lemonade, and no one is allowed to giveaway these beverages.

HOUSEKEEPING –Trash may be left in sealed trash bags next to trashcans or trash boxes placed throughout the vending areas. Upon leaving, your area must be left clean, and free of trash.

CANCELLATION POLICY – In the event that you mustcancel your booth space, please notify Kingston Parks & Recreation as soon as possible.

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2016 SPONSOR BOOTH

SPACE FORM

Business Name:
Contact Person:
Address:
City, State, Zip:
Phone:
E-mail:

Type of Set up: ______

Total dimensions of set up (for trailers length of tongue must be include in measurement______

Length of time required in setting up your booth ______

Please list items and prices you are selling, or list giveaways.

Item Price Item Price Item Price

______

______

______

______

______

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ELECTRICAL USAGE FORM

NOTE: Electrical usage is very limited and is on a first-come,

first-serve basis.

1. Item /
Amps
/ 3. Item /
Amps
/ 5. Item / Amps
2. Item /
Amps
/
4. Item
/
Amps
/ 6. Item / Amps
Sub-Total /
A. ___
/ Sub-Total /
B. ___
/ Sub-Total / C. ___

Add sub-total amps A, B, C, = Total Amps ______

------

Inspection Date/Time Infractions and/or Changes

______

Inspected By: ______

______

Inspection Date/Time Infractions and/or Changes

______

Inspected By: ______

______

Inspection Date/Time Infractions and/or Changes

______

Inspected By: ______

______

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2016 SPONSOR BOOTH

SPACE FORM

PLEASE READ CAREFULLY, INITIAL EACH AND SIGN BELOW

  1. I agree to be present on July 4th AT MY ASSIGNED TIME to set up, and to be open for business no later that 11:00 a.m., and I understand if I’m not present at my assigned time my booth space may be forfeited ____
  1. I understand and agree that vehicles are NOTallowed in vending areas during event operation times, 11:00 a.m.-10:30 p.m.; and I understand I am responsible in informing my staff, volunteers etc. of this policy. ____
  1. I understand festival hours are 11 a.m. – 10 p.m. and I agree to remain open during these times. ___
  1. I agree that the Boy Scouts have exclusivity on selling carbonated beverages, water and Power Aid and that I can not sell or giveaway these items. ____
  1. I understand and agree that only the electrical items listed and approved on the “Electrical Usage Form”, will be allowed to be plugged into the parks outlets, those not listed will not be allowed to be used. ___
  1. I agree that I will not leave any trash at my vending site. ___
  1. I have read all the vendor guidelines and rules, and agree to adhere to all of these___

In consideration of the City of Kingston allowing me to participate in ”Smokin’ The Water” ("event"), I hereby agree to waive all claims against, release, and hold harmless the City of Kingston, all of its officials, officers, agents, employees, in both their public and private capacities, from any and all liability, claims, suits, demands, losses, damages, attorney’s fees, including all expenses of litigation or settlement, or causes of action which

may arise by reason of injury or death of any person, or for loss of or damage to, any property arising out of or

in connection with my participation in the event. I agree that the City of Kingston, has the right to use pictures of me taken at the event without payment to me.

Signature: ______Date: ______

Please submit ASAP in order to secure booth space.

To: Kingston Parks & Recreation

201 Patton Ferry Rd

Kingston TN, 37763

ATTN: Debbie Russell

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