2016 Chapter Accreditation Application

2016 Chapter Accreditation Application

INTERFRATERNITY COUNCIL CHAPTER

EVALUATION AND ACCREDITATION PROGRAM

2016

DUE DATE: NOVEMBER 18, 2016

Introduction

The Office of Greek Life is responsible for evaluating, for chapter accreditation, all recognized social or service fraternities and sororities at the end of the fall semester for the calendar year. The evaluation will include a review of the respective chapter’s progress in the meeting the expectations outlined in the Plan for Prominence in Greek Life at West Virginia University as outlined in this document.

The Chapter Accreditation Program is a program established by the University; therefore, the officers of the Interfraternity Council’s executive board are not responsible for the requirements and/or their evaluation as outlined in this document.

Evaluation and Accreditation Ratings

Based on the evaluation, a chapter may receive an accreditation ranking as described below:

CHAPTER OF PROMINENCE: (285-310 Points) The chapter has exceeded the minimum expectations of West Virginia University and the Plan for Prominence with regard to standards required of social, service, and/or professional fraternities and sororities.

CHAPTER OF DISTINCTION: (180-309 Points) The chapter has satisfactorily achieved or maintained all standards required of social or service fraternities and sororities.

CHAPTER IN POOR STANDING: (0 – 179 Points) The chapter has failed to meet the minimum standards required of social or service fraternities and sororities. The Office of Greek Life will outline the expectations a chapter must meet in order to fulfill the deficiency(ies) that resulted in the poor standing. A Chapter in Poor Standing is prohibited from functioning as a recognized student organization at West Virginia University.

Evaluation and Accreditation Ratings

Section I: Basic Requirements: Deducted points

Section II: Chapter House Management: 30 - 60 points

Section III: Educational Programming: 60 points

Section IV: New Member Education: 60 points

Section V: Philanthropy: 40 points

Section VI: Community Service: 40 points

Section VII: Chapter Conduct: Deducted points

Section VIII: Chapter of Excellence Extra Credit 50 points

Section IX: Additional Extra Credit: Up to 140 points

IMPORTANT INSTRUCTIONS – PLEASE READ

READ THE INSTRUCTIONS BEFORE COMPLETING THIS APPLICATION!

DO NOT write in the OGL EVALUATION GOOGLEes

ORGANIZATION IDENTIFICATION INFORMATION

FULL NAME OF FRATERNITY:

CHAPTER’S DESIGNATION:

2016 CHAPTER PRESIDENT’S NAME:

TELEPHONE:

WVU EMAIL ADDRESS:

I. BASIC REQUIREMENTS

DO NOT WRITE IN THIS SECTION. THIS SECTION IS COMPLETED BY THE

OFFICE OF GREEK LIFE EVALUATOR.

1.  CHAPTER CONSTITUTION: See instructions manual.

OGL EVALUATION:

POINTS: DEDUCTED:

2. MEMBERSHIP ROSTER: See instructions manual.

OGL EVALUATION:

POINTS: DEDUCTED:

3.  CERTIFICATE OF LIABILITY INSURANCE: See Instruction manual.

OGL EVALUATION:

POINTS: DEDUCTED:

4. ADVISORS: See instruction manual

OGL EVALUATION:

POINTS: DEDUCTED:

DO NOT WRITE IN THE BOX BELOW

SECTION I SCORE: TOTAL POINTS DEDUCTED:

II. CHAPTER HOUSE MANAGEMENT: 30 – 60 POINTS

1.  FRATERNITY CHAPTER HOUSE CODE INSPECTION (30 - 60 POINTS): REQUIRED

Number of Available Beds in Chapter House Determined By Alumni Board or University:

Note: The number of beds cannot be changed for each semester to assist the chapter in meeting this requirement.

Spring 2016: Number of Members Living in the Chapter House: Percentage: %

Fall 2016: Number of Members Living in the Chapter House: Percentage: %

Contact information of Alumni Board member who can verify this information:

Name:

Email Address:

Phone Number:

DO NOT WRITE IN THE BOX BELOW

SECTION II SCORE: POINTS:

III. MEMBERSHIP DEVELOPMENT: 60 POINTS

MANDATORY EDUCATIONAL PROGRAMMING (60 POINTS)

a. SPRING 2016 – 30 POINTS

MANDATORY EDUCATIONAL PROGRAM – REQUIRED DEADLINE: APRIL 3, 2016

Did the chapter successfully complete a Mandatory Educational Program during the spring 2016 semester?

Yes No

OGL EVALUATION:

POINTS:

b. FALL 2016 – 30 POINTS

MANDATORY EDUCATIONAL PROGRAM – REQUIRED DEADLINE: NOVEMBER 13, 2016

Did the chapter successfully complete a Mandatory Educational Program during the fall 2016 semester?

Yes No

OGL EVALUATION:

POINTS:

DO NOT WRITE IN THE BOX BELOW

SECTION III SCORE: POINTS: / 60

IV. VALUES-BASED NEW MEMBER EDUCATION PROGRAM (50 POINTS) REQUIRED

a. FALL 2016 – 30 POINTS

NEW MEMBER EDUCATION PROGRAM – REQUIRED DEADLINE: JANUARY 30, 2016

Did the chapter earn APPROVAL by May 1, 2016, 2016 to proceed with their New Member Education Program for the fall 2016 semester?

Yes No

OGL EVALUATION:

POINTS:

a. SPRING 2017 – 30 POINTS

NEW MEMBER EDUCATION PROGRAM – REQUIRED DEADLINE: MAY 1, 2016

Did the chapter earn APPROVAL by November 4, 2016 to proceed with their New Member Education Program for the spring 2017 semester?

Yes No

OGL EVALUATION:

POINTS:

DO NOT WRITE IN THE BOX BELOW

SECTION IV SCORE: POINTS: / 60

V. PHILANTHROPY (40 POINTS) REQUIRED

FAILING TO COMPLETE THIS SECTION CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING

FIVE (5) POINTS FOR EACH INCORRECT RESPONSE!

Use the space provided below to summarize philanthropy projects completed during the 2016 year:

PHILANTHROPY PROJECTS

PHILANTHROPY DOLLARS RAISED IN 2016:

AVERAGE NUMBER OF MEMBERS IN 2016:

AVERAGE DOLLARS PER MEMBER: = TOTAL POINTS

DO NOT WRITE IN THE BOX BELOW

SECTION V SCORE: POINTS: / 40

VI. COMMUNITY SERVICE (40 POINTS) REQUIRED

FAILING TO COMPLETE THIS SECTION CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING

FIVE (5) POINTS FOR EACH INCORRECT RESPONSE!

Use the space provided below to summarize community service projects completed during the 2016 year:

CATEGORY ONE PROJECTS

CATEGORY TWO PROJECTS

TOTAL CATEGORY ONE COMMUNITY SERVICE HOURS IN 2016:

AVERAGE NUMBER OF MEMBERS IN 2016:

AVERAGE HOURS PER MEMBER IN CATEGORY ONE: = POINTS

TOTAL CATEGORY TWO PHILANTHROPY DOLLARS IN 2016: $

AVERAGE NUMBER OF MEMBERS IN 2016:

POINTS FROM CHART IN CATEGORY TWO: POINTS

GRAND TOTAL OF COMMUNITY SERVICE HOUR COMPLETED IN 2016:

OGL EVALUATION: CATEGORY ONE POINTS - OUT OF 30:

CATEGORY TWO POINTS - OUT OF 10:

TOTAL POINTS:

DO NOT WRITE IN THE BOX BELOW

SECTION VI SCORE: POINTS: / 40

VII. CONDUCT ACTION

List all violations where the chapter was adjudicated by the Interfraternity Council Conduct Program, the WVU Office of Student Conduct or the City of Morgantown:

FAILING TO COMPLETE THIS SECTION CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING

FIVE (5) POINTS FOR EACH INCORRECT RESPONSE!

OGL EVALUATION:

POINTS DEDUCTED:

DO NOT WRITE IN THE BOX BELOW

SECTION VII SCORE: POINTS DEDUCTED:

VIII. EXTRA CREDIT POINTS – CHAPTER OF EXCELLENCE – 50 POINTS

FAILING TO COMPLETE THIS SECTION CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING

FIVE (5) POINTS FOR EACH INCORRECT RESPONSE!

1. CENTER FOR ORGAN RECOVERY AND EDUCATION (CORE): Did the chapter participate in the CORE during the spring 2016 or fall 2016 semester?

YES NO

OGL EVALUATION:

POINTS:

2. WEST VIRGINIA RELAY FOR LIFE PROGRAM: Did the chapter participate in Relay for Life during the spring 2016 semester and donate a minimum of $100?

YES NO

OGL EVALUATION:

POINTS:

3. CHESTNUT MOUNTAIN RANCH DONATION: Did the chapter provide a minimum donation of $100 to the Chestnut Mountain Ranch during either, or both, the spring 2016 and/or fall 2016 semester?

YES NO

OGL EVALUATION:

POINTS:

4. RANDOM ACTS OF KINDNESS PROGRAM: Did the chapter participate in the Random Acts of Kindness program during the fall 2016 semester?

YES NO

OGL EVALUATION:

POINTS:

5. THANKSGIVING BASKET PROGRAM: Did the chapter participate in the Thanksgiving Basket Program during the fall 2016 semester?

YES NO

OGL EVALUATION:

POINTS:

DO NOT WRITE IN THE BOX BELOW

SECTION VIII SCORE: EXTRA CREDIT POINTS – CHAPTER OF EXCELLENCE:

IX. ADDITIONAL EXTRA CREDIT POINTS – UP TO 135 POINTS

FAILING TO COMPLETE THIS SECTION CORRECTLY WILL RESULT IN YOUR CHAPTER LOSING

FIVE (5) POINTS FOR EACH INCORRECT RESPONSE!

1. ACADEMIC ACHIEVEMENT EXTRA CREDIT – 25 POINTS:

Do all members of the chapter hold a minimum cumulative grade point average of at least 2.5?

YES NO

OGL EVALUATION:

POINTS:

2. EDUCATIONAL PROGRAMMING EXTRA CREDIT – 25 POINTS

MANDATORY EDUCATIONAL PROGRAM – 80% ATTENDANCE

DEADLINE: SPRING SEMESTER: April 3, 2016, FALL SEMESTER: November 13, 2016

Did the chapter complete an extra credit educational program?

YES NO

OGL EVALUATION:

POINTS:

3. INTER/NATIONAL FRATERNITY PHILANTHROPY INVOLVEMENT – 25 POINTS

INTER/NATIONAL FRATERNITY PHILANTHROPY INVOLVEMENT: Did the chapter participate raise and donate a minimum of $ 4,000 to the fraternity’s inter/national philanthropy program, receive approval by the Office of Greek Life, and complete and download the required Philanthropy Project form to the chapter’s GOOGLE folder?

YES NO

OGL EVALUATION:

POINTS:

4. CHAPTER INVOLVEMENT IN ACTIVITIES APPROVED BY THE INTERFRATERNITY COUNCIL AND/OR OFFICE OF GREEK LIFE – 5 POINTS PER ITEM

a. GREEK-OR-TREAT 2016 PROGRAM – IFC APPROVAL: Did the chapter successfully participate in the Greek-or-Treat Program?

YES NO

OGL EVALUATION:

POINTS:

b. HOLIDAY LIGHTS 2016 PROGRAM – IFC APPROVAL: Did the chapter successfully participate in the Holiday Lights Program?

YES NO

OGL EVALUATION:

POINTS:

c. AUTISM SPEAKS LIGHT UP 2016 PROGRAM – IFC APPROVAL: Did the chapter successfully participate in the Autism Speaks Light Up 2016 Program?

YES NO

OGL EVALUATION:

POINTS:

d. SPRING GREEK WEEK 2016 PROGRAM – IFC APPROVAL: Did the chapter successfully participate in the Greek Week 2016 Program?

YES NO

OGL EVALUATION:

POINTS:

e. FRATERNITY INTRAMURAL PARTICIPATION – SPRING 2016 AND FALL 2016 – IFC APPROVAL: Did the chapter successfully participate in the at least four intramural team sports?

YES NO

OGL EVALUATION:

POINTS:

f. FALL 2016 GREEK INVOLVEMENT FAIR – IFC APPROVAL: Did the chapter successfully participate in the Fall 2016 Greek Involvement Fair?

YES NO

OGL EVALUATION:

POINTS:

g. BIG GREEK DAY OF SERVICE – IFC APPROVAL – IFC APPROVAL: Did the chapter successfully participate in the Spring 2016 Big Greek Day of Service Program?

OGL EVALUATION:

POINTS:

h. SPRING 2016 PRESIDENT’S LEADERSHIP CONFERENCE – OGL APPROVAL: Did the chapter successfully participate in the Spring 2016 Chapter President’s Leadership Program?

YES NO

OGL EVALUATION:

POINTS:

i. FALL 2016 PRESIDENT’S LEADERSHIP CONFERENCE – OGL APPROVAL: Did the chapter successfully participate in the Fall 2016 Chapter President’s Leadership Program?

YES NO

OGL EVALUATION:

POINTS:

j. AVERAGE CHAPTER MEMBER INVOLVEMENT IN EXTRACURRICULAR ACTIVITIES – OGL APPROVAL: Did the chapter successfully provide a listing of a minimum of 60% of their members who are also members of other recognized student organizations?

YES NO

OGL EVALUATION:

POINTS:

k. FALL UNIVERSITY PARENT’S 2016 WEEKEND PROGRAM – OGL APPROVAL: Did the chapter successfully host an event for parents during the University’s Fall Parent’s Weekend?

YES NO

OGL EVALUATION:

POINTS:

l. NATIONAL OR REGIONAL CONFERENCE ATTENDANCE – OGL APPROVAL: Did members of the chapter successfully attend a National or Regional Conference in 2016?

YES NO

OGL EVALUATION:

POINTS:

m. PROPER USE OF THE INTER/NATIONAL RITUAL OF INITIATION – OGL APPROVAL: Did the chapter successfully and properly use the Fraternity’s inter/national ritual of initiation during 2016?

YES NO

OGL EVALUATION:

POINTS:

DO NOT WRITE IN THE BOX BELOW

SECTION IX: ADDITIONAL EXTRA CREDIT POINTS EARNED

DO NOT WRITE BELOW THIS LINE – OGL STAFF USE ONLY

X. SUMMARY

I. BASIC REQUIREMENTS (DEDUCTED POINTS):

II. CHAPTER HOUSE MANAGEMENT (30 or 60 POINTS):

III. EDUCATIONAL PROGRAMMING (60 POINTS):

IV. NEW MEMBER EDUCATION (60 POINTS):

V. PHILANTHROPY (40 POINTS):

VI. COMMUNITY SERVICE (40 POINTS):

VII. CONDUCT ACTION (DEDUCTED POINTS):

VIII. CHAPTER OF PROMINENCE EXTRA CREDIT POINTS (50 POINTS):

TOTAL POINTS:

IX. ADDITIONAL EXTRA CREDIT POINTS EARNED (UP TO 135 POINTS):

TOTAL POINTS EARNED:

CHAPTER ACCREDITATION RATING:

Chapter of Prominence: 285 - 310 Points

Chapter of Distinction: 189 – 284 Points

Chapter in Poor Standing: 0 - 188 Points

COMMENTS:

DATE OF REVIEW:

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