OHIO SOCIETY DAUGHTERS OF
THE AMERICAN REVOLUTION
2015-2016 State Information Packet
Sandra Mitchell McCann
State Regent
August 2015
2015-2016 State Information Packet (SIP) Table of Contents
3Calendar of Events & Deadlines
4State Regent’s Message
5State Vice Regent, State Chaplain
6State Recording Secretary
7State Corresponding Secretary
9State Organizing Secretary
9State Treasurer
10 State Registrar
11State Historian
12State Librarian, District Directors,
13State Parliamentarian
14American Heritage, American History
15American Indians
16Americanism, Cameo Society
17 Celebrate America! Chapter Achievement
18Chapter Development & Revitalization Commission, Children of the American Revolution
19Commemorative Events
20Community Service Award
21Conservation, Constitution Week
22DAR Genealogy Preservation, DAR Good Citizen’s Award & Scholarship
24DAR Magazine & Ohio News Circulation Editors, DAR Museum Outreach
25DAR Project Patriot
26DAR Publications
27DAR Scholarships
28DAR Schools
29DAR Service for Veterans
30Daughters Helping Daughters, Flag of the United States of America
31Genealogical Records
32Historic Preservation,Junior American Citizens
33Junior Membership
34Junior Sales, Lineage Research
35Literacy, Membership
36National Defense, Ohio DAR Online Newsletter
37Page Committee, President General’s Project
38Program
41Protocol & Ethics, Public Relations & Media
42Special Project Grants, State Certificates, State Conference Credentials
43State Regent’s Project, Transportation
44Volunteer Genealogists, Volunteer Information Specialists
45Women’s Issues
46Vietnam 50th Commemoration
48Basic Rules of DAR Protocol
50Appendix - Forms
OSDAR Calendar of Events & Deadlines
September 2015
17-23Constitution Week
19Christian Waldschmidt Homestead Constitution Day, Camp Dennison OH
October 2015
1Daughters Helping Daughters applications due to State Chairman
15Good Citizens Entries due to Chapter
15First payment for Ohio Bus to Congress due
31State Outstanding Junior Member applications due to State Chairman
November 2015
7OSDAR State Board of Management Meeting, Columbus Airport Marriott
7OSDAR State Conference Planning Meeting, Columbus Airport Marriott
14Outstanding American History Teacher nominations due to State Historian
15DAR Good Citizens Chapter winners due to District Vice Chairman
December 2015
1National and State dues and contributions are due
11American History Essay and Christopher Columbus Essay contest winner to District Vice Chairman
15DAR Service for Veterans Award nominations due to State Chairman
January 2016
1DAR Good Citizens District winners due to State Chairman
2Fiber Arts American Heritage Contest entries due to State Chairman
15If not filing electronically, paper copy of Chapter Master Report (CMR) due to State Corresponding Secretary and paper copy of Chapter Achievement Award due to State Chairman
25Electronic CMR must be completed
February 2016
1Wings of Eagles Scholarship applications are due
2State Chairmen may access Chapters’ CMR
8Credentials for elected delegates to State Conference due to State Chairman
15 Chapter Regent report due to State Regent, State Recording Secretary and District Director
15 American Heritage contest entries are due to State Chairman
15National DAR Scholarship applications are due
15Women’s Issues Contest entries are due
March 2016
5State Officer and State Chairman reports due to State Regent and State Recording Secretary
15Submission for new CAR Senior Leader recognition certificates due to State Chairman
18Deadline for State Certificate requests to State Chairman
31 to April 3, 2016 OSDAR State Conference, Columbus Airport Marriott, Columbus OH
June 2016
13Ohio Bus leaves for Continental Congress
15-19NSDAR Continental Congress, Washington DC
Love, Loyalty, Friendship
Dear Ohio Daughters,
Here we are beginning the third and final year of the McCann Administration and I want to say a huge THANK YOU to the Ohio Daughters for your remarkable accomplishments over the past two years. Your participation is outstanding and your chapters are doing some incredible work in your communities. We have much cause for CELEBRATION! as we continue our efforts in Historic Preservation, Education and Patriotism. I look forward to visiting more chapters and greeting the Daughters who make OSDAR such a very special organization.
The State Information Packet (SIP) is one of the tools you will use in your committee work as it is the go to resource for your officers, committee chairmen and members to use. Please take the time to become familiar with the contents. The SIP will also be available to download at after Fall Fun Fair. Please share this information within your chapter, as well informed members are essential to the success of your chapter.
The State Board of Management and State Chairmen are available to your chapter for programs, workshops and other assistance as needed. Contact them by email, phone or mail. You can find their contact information in the SIP and in the 2015 OSDAR Directory. Our primary objective is to help you accomplish the work of DAR. You will find an amazing pool of talent in these knowledgeable ladies and the sole purpose of their jobs is to help chapters succeed.
Wishing you all the best for a successful DAR year!
With Love, Loyalty and Friendship,
Sandy
Sandra Mitchell McCann
OSDAR State Regent
State Vice Regent
Nancy Schirm Wright, State Vice Regent
12 N. High Street, Canal Winchester, OH 43110-1109
614-920-3835 (H); 614-271-8983 (C)
It is exciting to see the continued enthusiasm of our members as we start the final year of the McCann Administration. Our Ohio Daughters are so creative in carrying out our objectives of Historic Preservation, Education and Patriotism, while following our State Regent’s Theme of “Love, Loyalty, Friendship.”
One of the gems in the Ohio Society’s crown is the Christian Waldschmidt Homestead (CWH) and your Vice Regent is so honored to serve as Chair of the Board of Trustees and as its liaison to the State Board of Management. With the Visitor’s Center work basically complete, the focus of our efforts have shifted to the other buildings and the grounds. A great date to plan a visit would be September 19h when we will have the Constitution Day at the Homestead event. Besides touring the buildings, you will learn so much about our wonderful Constitution.
Our team of officers and chairmen is here to assist you with whatever questions or problems you may have with any part of DAR. This officer wishes you a successful year and looks forward to hearing about your great accomplishments in 2015. Let’s show them how exceptional our Ohio Daughters are. O-H…
State Chaplain
Robin Lee Rose
195 Stonefence Lane
Dublin OH 43017
614-208-8160
Fall Fun Fair 2015 Greetings to all!
To properly recognize our members for their dedicated membership and service at the OSDAR Spring Conference Memorial Service I will need the following information about each deceased member.
Name ______#NSDAR ______
Deceased Member Date of Birth (month-day-year). ______
1. Did the Member serve as Chapter Regent? Yes / No
2. Did the Member serve as: State Officer? Yes / No
Or State Chairman? Yes / No
If so, what office or chairmanship and during what years?
What Office/Chairmanship?
When, what years?
3. Did the Member ever serve as Waldschmidt Trustee? Yes / No
4. Did the Member ever serve at the National Level? If so, what position and what years?
What position?
When?
Please let me know the answers to the questions for EACH deceased member of your chapter. If you have had deceased members reported since March 2015, please review the OSDAR monthly newsletter for the names of the deceased members to verify that I have recorded them for your chapter.
It is my goal to make sure that every member is honored as they should be for their love, devotion and support to NSDAR/OSDAR. Thank you so much for your attention to detail and assistance with this matter. I do appreciate your time. If you have any questions please do not hesitate to call 614-208-8160 or email me .
Please see the NSDAR member’s website for updated National Information Packet (NIP) information and all Chaplain General Reporting Forms. Again, thank you for doing your part to honor our deceased members!
It has been a privilege to serve The Lord and OSDAR as State Chaplain the past two years and I look forward to serving all of you in the final year of Regent McCann's term.
Serving for HIS Glory, Robin Lee Rose, State Chaplain 2013-2016
State Recording Secretary
Yvonne Yerian Hiteshue
2770 US Hwy 42 SW
London, OH 43140-8719
614-560-4219/740-852-0994
Chapter Regent Report: Each year the chapter regent is required to submit a report of the activities of the chapter for the year to the State Regent, State Recording Secretary and District Director. The report should include any special programs, events or accomplishments and be summarized in 300 words or less.
Send thereportas a word document attachment to the State Regent, State Recording Secretary and your District Director by February 15, 2016. Do NOT scan thereportor send as a PDF, j-peg, or other format that will not let me edit. I need to be able to cut and paste. I don’t mind if you need to send thereportwithin the body of an email. I just would like to avoid having to retype your work.
Do NOT send thereportthrough the state website. I have been receiving those emails, BUT the format makes it difficult to cut and paste.
·Stay within the 300 word limit.
·Send in Times New Roman(although this is easy to adjust)
·Write in paragraph form. Remember that this is for a book and space is costly. So, avoid including lists.
·It is not necessary to begin thereportby sharing that thechapterbegins each meeting with the Ritual, National Defense, etc.
Annual State Officers and Chairmen Reports: Please send the report that you will be delivering at State Conference to me via email by March 5, 2016. State Officers are allotted three minutes and state chairmen have two minutes to give their report.
Send your report as a basic word attachment. You may just give it to me in the body of your email if you are not comfortable with attachments. Do NOT send me a picture of your typedreport. Do NOT send me a pdf that cannot be edited.
Write your report in proper paragraph form. Do NOT send me areportwith bullets, lists, charts. I cannot use that much space in the Proceedings Book. For your personal copy, and for ease of reading, you may prefer such lists. Just keep that version to yourself and give me the "proper essay format."
After you give yourreportatStateConference, hand me a printed version of your report. This will ensure that I have it and have any changes you made at the last minute.
Some helpful hints to State Chairmen for the conference:
- Practice giving yourreportat home. Two minutes go quickly, and you WILL get the bell! If you are cut off, I will print yourentire reportas long as it is not excessive.
- Watch the agenda at the conference Saturday andmake sure that you are in the roomand ready to move to the jump seats.
- Follow the pages' directions.Enter and exit the platform as requested.
- Only address the presiding officer.Do not acknowledge anyone else! Simplystate: "Madam State Regent ...”.
- Give another copy to the Recording Secretary(Yvonne) before you exit the platform.
- Don't forget to check the picture schedule in the back of the program book to make sure you are in the group photo Saturday.StateChairmenprocess Saturday evening into the banquet.
Annual Proceedings Book: This officer compiles the complete record of the State Conference, the Chapter Regents Reports, and the State Bylaws and Standing Rules as a document which is distributed to the State Executive Board, Honorary State Regents, State Chairmen, other elected and appointed members, and to the Chapter Regents for the chapter records. The recipients will receive the Proceedings Book as a PDF email attachment. A limited number of books will be printed. Payment and the order form must be received by the State Recording Secretary by July 1, 2016. The order form will be in the State Newsletter.
State Corresponding Secretary
Cynthia (Cindy) Louise Scott Weaver
1568 E Haymarket Way
Hudson OH 44236-4607
330-655-2715/330-998-3018
Chapter Master Report (CMR) – Chapter Regent, Treasurers & Chapter Committee Chairman
The Chapter Master Report (CMR) reflects your chapter activities and contributions January 1, 2015 through December 31, 2015. This report is accessed through e-membership and is to be completed by the Chapter Regent, Chapter Registrar and Chapter Committee Chairman if needed. This report is to be completed by January 25, 2016. CMR results are used by State and National Chairmen for committee awards and official reports. If you need help or are a new Regent, please contact me by email or phone and I will help you. Access the CMRsoonand read through the questions, you might get some ideas for your chapter meetings. You can begin work on the CMR soon and go back in and add more events and activities as you progress through your program year. Save your work every time you access the CMR. You will be able to go back in as many times as you want to update the information until the deadline. Do not wait until the last minute to start your Chapter Master Report. You will be contacted by this officer, your District Director and other state officers if you do not access your report in a timely manner.
A webinar to help you with the CMR can be found at:
There are several things to remember when filling in the various committee sections:
1.Don’t immediately discount what your chapter may have done during the year, read the questions; it is likely that your chapter accomplished or had an activity on committees that you did not submit a sheet on last year.
2. The reporting period for chapter activities and donations is from January 1, 2015 to December 31, 2015. The chapter membership count is entered automatically.
3. To ensure accurate monetary reporting, all contributions and donations FROM INDIVIDUALS must be sent through the Development Office accompanied by the DEV-1003 Donations and Contributions form by December 25, 2015. All Chapter contributions and donations continue to be sent through the proper DAR reporting structure: Chapter Treasurer to the State Treasurer to the Treasurer General. The exception is monetary assistance to Veteran hospitals/homes.
4. Chapter Regents: Please check with your Chapter Treasurer in order to verify correct amounts for all monetary contributions/donations that will be reported in the CMR and used for your Chapter Regent’s report.
Chapters should answer EVERY committee page. If your chapter has no report for a specific committee, please indicate “NO REPORT”. This will allow the State Regent and Chairmen to determine that all chapters have reported.
When you have completed the CMR, you may click on “Mark Survey Complete”. You are done!
If you do not have access to a computer please contact this officer to help you!
If you are mailing a paper document to this officer the deadline to be submitted to this Officer is January 15, 2015.
Skip the committee pages for which you have no report; you do not have to submit those pages. In other words don’t print out the page, write “no report” and then mail it, save the paper and time.
State Chairmen
State Committee Chairmen will have access to the CMR after February 1, 2016.State Chairmen can access the results (both narrative and statistical) by chapter for their committee. The report generated through the electronic CMR should be forwarded by email to the Division or National Chairman for your committee.
Pin access codes for accessing the CMR for your committee will be provided by your National Chairman.
Deadlines
January 15, 2016 – Last date for CMR submitted on paper to this officer. Again, do not send pages with “no report”.
January 25, 2016 – Last date to submit CMR electronically on eMembership website.
OSDAR State Directory
The August 2015 OSDAR State Directory has just been published. Printed copies were distributed to those attending the Fall Fun Fair. A .pdf version is available if you contact me by email. Changes are natural and frequent, so this directory now has additional edition dates of December and April. Please send all of your directory changes to my email listed above or by phone.
The 2015-2016 SIP will be accessible from the state website or you can request a .pdf version by email.
Organizing Secretary
Betty (Betsie) M. Gricar Goad
319 Sandrala Dr
Reynoldsburg OH 43068-5685
937-776-1749
The State Organizing Secretary will provide guidance for developing new chapters and for strengthening existing ones. The main goal is both gaining and retaining members of OSDAR. Assistance will also be given to chapters whose last resort is merging and disbanding. Any chapter that encounters challenges, whether short term or long-term, should contact this officer for assistance. Workshops for chapters or prospective members are available upon your request. Encouragement is a phone call or email away. Don't wait until options are limited. Communication and Commitment are the essential keys of an active chapter.
The Organizing Secretary General's page on the National Members' Only web site offers step by step instructions for organizing and merging chapter. The DAR Leadership Webinars have valuable information on keeping your chapter up-to-date and active.
Organizing Secretary General:
DAR Leadership Training (webinars):
State Treasurer
Kathleen (Kathy) Dixon
1236 State Route 507
West Liberty OH 43357-9651
937-465-7941
Welcome to the 2015-2016 OSDAR Program year! Fall is a busy time for treasurers and we have exciting changes this year to enhance our duties! If you are new treasurer this year, don't hesitate to ask questions. Assistance is only a click away.
Deadlines for National and State dues remain the same- December 1, 2015. Failure to submit dues on time will prevent your chapter from sending Voting delegates to Continental Congress or State Conference.
National dues- Beginning this year Chapter Treasurers will complete the Dues Invoice online using the Dues Invoicer found in eMembership. You will not be receiving a paper invoice form National. This change will save on paper usage as well as mailing costs. Webinar and complete instruction will be available online. After completed, the invoice will be printed and mailed along with a chapter check to National. This process sets the stage for online submission next year.