2015-2016 SAMI Student Club Grant

The BC Science and Math Institute (SAMI@BC) Student Project Grant Competition will award up to $2000in materialsto Bellevue College student groups to create or continue student research projects or conduct science outreach activities in the local community. Applications will be reviewed by SAMI staff, who will determine the grant winner(s) and the grant amount that will be awarded to each winner. Through this grant program, SAMI@BC will award up to a total of $6000 in the 2015-16 school year to fund student club projects related to science and math.

In addition to the materials, winners will have their projects posted on the SAMI@BC website. This is a great opportunity for students to showcase their work to the community.

The purpose of the SAMI Student Club Grant is to support BC students with an interest in research and collaboration, as well as to encourage them to engage with the community. We also hope that this competition will help student clubs promote awareness of their organizations to attract new members and encourage active participation in extra-curricular science.

Application Requirements

  1. All applications must be from active BC student clubs/organizations.
  2. Applications received from individual students will not be considered.
  3. The project must be related to the fields of science, engineering or mathematics. Applicants must explain how the project relates to current club/organization goals on the application form. Be creative!
  4. All applicants must agree to and submit a signed copy of the SAMI Student Club Grant Terms and Conditions with the application form.
  5. A completed application package must be received in the SAMI office (L-200) by the application deadline.

Application Deadline

November 23, 2015

Winners will be notified by January 4, 2015

Completed applications can be submitted in person to L200Y or scanned and emailed to .
Terms and Conditions

If your project is funded by the SAMI Student Club Grant you must:

  1. Acknowledge support received from the BC Science and Math Institute in any and all reports or presentations of the funded project.
  2. Agree to submit a report summarizing the project and describing if project objectives, as described in the project proposal, were met. This report will be due on or before June 3, 2015.
  3. Any reports or memos submitted with the SAMI@BC Student Project Grant may be published on the SAMI@BC website (
  4. Agree to the SAMI@BC Student Project Grant disbursement policy (see below).
  5. At the conclusion of the project, awardees may be invited to present their project at a Science Division Event (5-10 minute presentation).

If, after being awarded a grant, the nature or scope of the project changes significantly from that proposed in the application packet, the SAMI Director must be notified immediately. The notification must include a detailed description of what has changed and why. Upon review, the grant may be withdrawn or the grant amount changed at the discretion of SAMI@BC.

The following items will NOT be funded by the SAMI Student Club Grant:

  • Food and drink
  • Gift cards/certificates
  • Personal services or travel expenses
  • Computer hardware or software that is not donated by the club/organization to BC Science Division at the conclusion of the project

SAMI Grant Disbursement Policy

  1. All grant funds must be used between January 4, 2016 and May 6, 2016. SAMI will NOT reimburse faculty for purchases made prior to the start of Winter Quarter or after the completion of Spring Quarter.
  2. Requests for supplies can either be submitted to SAMI using the appropriate forms (to be distributed to grant awardees) OR purchased directly by the faculty advisor. Faculty advisors may then submit their receipts to SAMI for reimbursement. Please note that reimbursements can only berequested by the club’s faculty advisor. We can no longer reimburse students for supply purchases, no exceptions!

Applicant Information

Student Club/Organization Name: ______

Student Project Title: ______

Acceptance of Terms and Conditions

We, the undersigned, are official representatives of the

______

an active student club under charter at Bellevue College. If granted the award, we do hereby accept responsibility for the appropriate and timely administration of those funds according to the intentions and purposes expressed in the above named student project grant. We understand that SAMI may request additional information about our project before a funding decision has been made, and we agree to submit that information to the committee in a timely manner.

By signing this form, we are granting SAMI permission to use attached proposal as an example or for publication on the SAMI website (excluding personal data).

In addition, we certify that the information contained on this application and any attached pages are complete and accurate to the best of our knowledge.

Primary Contact:

______

( )

Secondary Contact:

______

( )

Club Advisor Name: ______Phone: ______

Club Advisor Signature: ______

Project Budget

Material/Component/Service / Source(please include websites) / Cost
$
$
$
$
$
$
$
$
$
$
$
Total / $
List Other Grants/Funding For Project
Source / Grant/Funding Description / Cost
$
$
Total / $

Please complete this budget spreadsheet to the best of your ability. Detailed budgets with web links and actual equipment costs are viewed more favorably by the review committee than estimated costs. You may attach additional budget sheets if necessary.

SAMI Student Club Grantupdated: 11/09/15

2015-2016 SAMI Student Club Grant

In 2 pages (excluding the budget), please describe your project to the review committee. The ultimate goal of the proposal is to convince the committee to fund your project. Be sure to include the following sections:

  1. Background information: Please include a description and background on the club or student group. Also please detail how you came about the idea for your SAMI grant. How does the project or activity relate to your club’s objectives?
  2. Project objective: What are you trying to accomplish with this funding? Why is your project interesting and important? Who will be impacted? How will you use your supplies?
  3. Budget summary: What will you buy? How much does it cost? Where will you get your supplies? Please use the included Project Budget Form to answer these questions.
  4. Key activities and milestones: What is the timeline of the project? Who will be involved? How will you share your project with others?If you are doing science outreach, how many times will you go out into the community?
  5. How will your project benefit or promote your club/organization and SAMI? The review committee expects that each funded project will be shared with the campus and the general public. How will you do this?

You may attach up to 2 pages of additional drawings, diagrams, or other supporting documentation to your project description to help the review committee visualize your project.

SAMI Student Club Grantupdated: 11/09/15