2017-2018 Monthly Site Supervisor Monitoring Schedule
Policy: This is a system for managing and monitoring facilities, equipment, materials, background checks, safety training, safety/hygiene practices, and administrative safety procedures to ensure safety procedures are adequate to keep children safe at all times and meet child safety requirements.
Procedure: Complete the monitoring schedule to ensure requirements are being met. Bring this schedule to each Manager/Site Supervisor Recap.
On-Going
ð Attend Area Agency Meetings
ð Attend Community Meetings
ð Attend Management Meetings
ð Attend Policy Council as Available
ð Attend Procedure Manual Meetings
ð Attend Site Supervisor Meetings
ð Complete Training Evaluations as Needed
ð Complete Licensing Corrective Action Plans
ð Complete Monthly Outlook Calendar
ð Conduct Hiring Activities
ð Facilitate Monthly Bus Driver/Transportation Meetings as Needed
ð Facilitate Team Meetings/Trainings
ð Follow-Up/Monitor Ongoing Facility Maintenance
ð Monitor Licensing Requirements
ð Monitor NMCAA Illness/Incident Reports
ð Monitor Online Supply Requests
ð Monitor State of Michigan Incident Reports
ð Monitor Supervisor’s Accident/Illness Investigation Reports
ð Participate on Agency Committee’s
ð Process Staff Time Sheets on Benepay
ð Recap with Manager/Teacher/Coach (every 4-8 weeks)(new staff monthly)
ð Review and Code Staff Expense Reports
ð Review Team Vision Statement.
ð Submit Plan and Approval For Family Engagement Activities to Business Office/Dru O’Connor
ð Update Betsy, Susan, Sherry and Mike of Classroom Changes and Needs
ð Up-date Great Start to Quality Information
ð Update Staffing Charts
August/September
ð Complete First Active Supervision Monitoring Action Plan
ð Conduct Annual Pre-Service Orientations/Transportation Services Trainings
ð Connect with Food Service Personnel
ð Connect with School Principals
ð Connect with Transportation Personnel
ð Facilitate Teacher Cluster Meetings
ð Participate in Teacher Professional Development Opportunities
ð Review Active Supervision Plans
ð Review Allergy Monitoring Form
ð Review Daily Transportation Log Plans
ð Review Emergency Care Plans
ð Review Emergency Procedures (on Drill and Safety Check Log/Postings)
ð Review Health Monitoring Form
ð Review Orientation Dates/Staff Hours
ð Review Performance Evaluation/Mutual Goals/Work Plans
ð Review What’s Due When Delegated Responsibilities
October
ð Complete Employee Center File Checklist (Monitor all Classroom Staff)
ð Complete First Active Supervision Monitoring Action Plan Cont.
ð Follow-Up on Meal Observations
ð Monitor Teacher What’s Due When Requirements
ð Review (9) Child Files
ð Review MI Early Childhood Care and Education Professional Development Record
November
ð Complete First Active Supervision Monitoring Action Plan Cont.
ð Complete Safe Environment Checklist
ð Monitor Teacher What’s Due When Requirements
ð Participate in the Teacher Professional Development Opportunities
ð Review (9) Child Files Cont.
December
ð Complete First Active Supervision Monitoring Action Plan
ð Complete Safe Environment Checklist Cont.
ð Monitor Teacher What’s Due When Requirements
ð Review Personnel File Checklist (at Agency)
January
ð Complete Second Active Supervision Monitoring Action Plan
ð Monitor Emergency Procedures (on Drill and Safety Check Log/Postings)
ð Monitor Teacher What’s Due When Requirements
ð Review Personnel File Checklist (at Agency) Cont.
ð Upload Great Start to Quality Up-Dates as needed
February
ð Complete Second Active Supervision Monitoring Action Plan Cont.
ð Monitor Teacher What’s Due When Requirements
ð Review (9) Child Files
ð Review and Follow-Up Safe Environment Checklist
March
ð Complete Second Active Supervision Monitoring Action Plan Cont.
ð Follow-Up on Meal Observations
ð Monitor Teacher What’s Due When Requirements
ð Review (9) Child Files Cont.
ð Review and Follow-up Safe Environment Checklist Cont.
April
ð Complete End of Year Evaluations
ð Complete Lay Off Notices
ð Complete Second Active Supervision Monitoring Action Plan
ð Monitor Teacher What’s Due When Requirements
ð Participate in Teacher Professional Development Opportunities
ð Review End of School Year Procedures with Staff
May
ð Collect Orders for Summer Grant Opportunities
ð Collect Unused Gas Cards
ð Complete End of Year Evaluations Cont.
ð Complete Lay Off Notices
ð Connect with Food Services Personnel
ð Connect with School Principals
ð Connect with Transportation Personnel
ð Monitor Teacher What’s Due When Requirements
ð Organize Staff Computer Clean-Up with IT Staff
ð Organize Summer Maintenance Needs
June/July
ð Attend Site Supervisor Work Groups
ð Collect Bids for Projects Needing Completion Before End of Year
ð Complete the Site Supervisor Summer Projects Chart
8/17 References: HSPPS 1302.47 P:\HS\Admin\Site Supervisors Monitoring\2017-2018 Monthly Site Supervisor Monitoring