Proposed Timeline
2014Wisconsin Farm Technology Days in Portage County
The table below is not a complete timeline and feel free to add additional events. Additional items that committees should consider adding include committee meetings. Please note most dates are suggestions and should be checked by respective committees. Also ??appear where dates are more uncertain and need to be determined by respective committees.
Date / Event / ResponsibleApril / Tent requests / Tent City
April / Table and chair requests / Tent City
April / Radio requests / Tent City
April / UTV/Golf Cart requests / Tent City
April 15 / Rental Space Payments Due in Full / Exhibit Coordinator
April 16 / Rental Space Increases $50/space / Exhibit Coordinator
May 12 / Payment to tent company (50%) / Treasurer
June 1 / Move sign trailer to show site / Sign
June 16 / Executive Committee Meeting / Exec. Committee
June 20 / Items Needed for Program / WFTD(ACM)
June 25 / Erect Media Day Signs / Sign
June ?? / Media Day / Promotion
June 30 / No Lot, Booth or Electrical Cancellations or Refunds after this Date / Exhibit Coordinator
July 1 / Diggers Hotline the Tent City Area / Grounds/Utility
July7 / Grounds Trailer Delivery / Tent City
July 8-9 / Parking lots harvested / Parking
July 12 / Stake Tent City / Tent City
July ?? / Identify location for PA pole near Hdqtrs / Tent City
July 12 / Payment to Electrician / Treasurer
July 14(week of) / Trailers arrive (Grounds June 3) / Tent City
July14?? / Electrician Arrives / Electrician
July ?? / Install PA pole with speakers-utility company, electrician has speakers / Utility
July 14?? / Bobcat type vehicle available for electrician / Grounds/Tent City
July14 ?? / Erect loading dock signs / Sign
July 14?? / Erect trailer signs-Grounds, Food, Media, Hdqtrs / Sign
July 14 / Briggs Delivers Semi trailer (tents etc.), ID location / Tent City
July 14 ?? / Erect Street Signs / Sign/Tent City
July 14 / Briggs Personnel Arrive / Briggs
July 14?? / Demo Committee Meeting with Demonstrators / Field Demo
July 14?? / Field Demo Volunteers Meeting and related safety training (tram, tractor and field demo)
July 14 / Deliver initial Porta-Potties (4) / Grounds
July 14 / 2 – UTV’s and a telehandler available for Briggs / Grounds/Tent City
July 14 / Equipment Starts to Arrive / Grounds
July 15 / Program goes to printer / WFTD(ACM)
July 21 / Executive Committee Meeting / Exec Committee
July 28 / First Generator and Light Towers Arrive / Utility
July 28 / Program available to county / WFTD(ACM)
July 28 / Headquarters Trailer Becomes Functional / Tent City
July 29-Aug 17 / Security on the grounds daily 6pm – 6am / Traffic and Safety
July 29 / Exhibit Coordinator On Site (2 wks prior to show) / Exhibit Coordinator
July 29 / Outdoor Exhibitors are able to access Lots (2 wks prior to show) / Exhibit Coordinator
July 29 / Last day for additions or changes to electrical services for Exhibitors / Exhibit Coordinator
July 29 / Volunteer List to Anna – For Insurance / All Committees
July-Aug / Utility Vehicle/Golf Cart Safety Training, will need more than one date, schedule when committees are meeting (More dates below) / Tent City/Grounds
Aug?? / Admissions Volunteer Training / Admission
Aug?? / Parking Volunteer Training / Parking
Aug?? / Utility Vehicle/Golf Cart Safety Training / Tent City
Aug 4 / Food Available on Grounds / Food
Aug 7 / Parking lots are mowed / Parking
Aug 8 / Indoor Exhibitors are able to access space (Friday prior to show per Contract) / Exhibit Coordinator
Aug 8 / Electrical Service Available to Tent City Area (Friday Prior to Show per Contract) / Electrician
Aug 9 / Parking lots staked and signed / Sign/Parking
Aug 11 / UTV/Golf Cart training / Tent City
Aug 11 / Two milk trucks for bubblers / Grounds
Aug 11 / Provide equipment sprinkling streets / Grounds
Aug 11 / Provide water supply for machine washing / Grounds
Aug11 / Final Port-a-Potties delivered / Grounds
Aug 11 / Food Available from one Food Tent / Food
Aug 11 / Executive Committee Meeting-On Site / Exec. Committee
Aug 11 / Kick-Off Banquet / WFTD
Aug 12, 7am? / Admissions Booths staffed / Admissions
Aug 12, 7am? / Parking – Exhibitor lots staffed / Parking
Aug 12, 8 am? / Parking – Visitor Lots staffed / Parking
Aug 12, 8am / PA Announcement All Exhibitors’ vehicles to be removed from Tent City / WFTD
Aug 12, 8:30 / All Exhibitors’ vehicles should be out of Tent City / Traffic and Safety
Aug 12, 9am / Opening of the First Day of Show / All Committees
Aug 12, 9 am / Opening Ceremony / Promotion/Family Living
Aug 12, 10am / Field Demos Start (10am – noon, 1pm – 3pm) / Field Demo
Aug 12, 5pm / Show closes / Exec. Committee
Aug 12. ~5:30 pm / Executive Committee Meeting-On Site / Exec. Committee
Aug 13, 7am? / Admissions Booths staffed / Admissions
Aug 13, 7am? / Parking – Exhibitor lots staffed / Parking
Aug 13, 8 am? / Parking – Visitor Lots staffed / Parking
Aug 13, 8am / PA Announcement All Exhibitors’ vehicles to be removed from Tent City / WFTD
Aug 13, 8:30 am / All Exhibitors’ vehicles should be out of Tent City / Traffic and Safety
Aug13, 9am / Opening of the second day / All Committees
Aug 13, 10am / Field Demos Start (10am – noon, 1pm – 3pm) / Field Demo
Aug 13, 5pm / Show closes / Exec. Committee
Aug 13 ~5:30 pm / Executive Committee Meeting-On Site / Exec. Committee
Aug 14, 7am? / Admissions Booths staffed / Admissions
Aug 14, 7am? / Parking – Exhibitor lots staffed / Parking
Aug 14, 8 am? / Parking – Visitor Lots staffed / Parking
Aug 14, 8am / PA Announcement All Exhibitors’ vehicles to be removed from Tent City / WFTD
Aug 14, 8:30 am / All Exhibitors’ vehicles should be out of Tent City / Traffic and Safety
Aug 14, 9am / Opening of the third day / All Committees
Aug 14 10am / Field Demos Start (10am – noon, 1pm – 3pm) / Field Demo
Aug 14, 4pm / Show closes – Exhibits may be removed / Exec. Committee
Aug 15 / Payment to liability insurance provider / Treasurer
Aug 15 / Payment to accident insurance provider / Treasurer
Aug 15 / Tent City Clean up starts / Grounds
Aug 15 / Snow fence removal / Grounds
Aug 15 / Briggs Starts Removal of Agribusiness Tents / Briggs
Aug 15 noon / Headquarters Shuts Down / WFTD(ACM)
Aug 15 noon / Electricity and phone turned off in Headquarters / Electrician
Aug 17 / Evening Security Ends at 6 am / Traffic & Safety
Aug 22 / Electrician has Electrical System Removed / Electrician
Aug 22 / Final payment to Electrician / Treasurer
Aug 22 / Briggs completes removal of Tents, Tables, etc / Briggs
Aug 22 / Tent City Cleared of Equipment, Buildings etc / Grounds
Aug 23 Noon / Removal of all exhibits, including underground facilities and other construction (per contract) / Tent City
Aug 28 / Final payment to Briggs / Treasurer
Sept ?? / Volunteer Appreciation Event / Exec Committee
Dec 6 / Multi County Meeting / WFTD
Jan ?? / Financial Records to Auditor / Treasurer