2012 Budget Submission: Template V4

2012 BUDGET SUBMISSION: UNIT NAME

2012 BUDGET SUBMISSION: xxxxxxxxxxx

Authorised by: name, ROLE, DEPARTMENT

9 June 2011

Table of Contents

1 Executive Summary 4

1.1 Vision and Purpose 4

1.2 Financial Summary for Portfolio/Division 4

1.3 Salary Summary for Portfolio/Division 4

1.4 Summary of Major Issues for discussion in Review Meeting 6

2 Professional Services 7

2.1 Financial Summary by Account Class 7

2.2 Revenue 8

2.3 Salary Analysis 8

2.4 Non Salary Analysis 9

2.5 Strategic Plan - Cost Efficiency Strategies 9

2.6 New Initiatives resourced within the Budget 9

2.7 Service Review 10

2.8 Initiatives or risk areas requiring additional funding 10

3 UWC 11

3.1 Financial Summary by Account Class 11

3.2 Revenue 12

3.3 Salary Analysis 12

3.4 Non Salary Analysis 13

3.5 Strategic Plan - Cost Efficiency Strategies 13

3.6 New Initiatives resourced within the Budget 13

3.7 Service Review 14

3.8 Initiatives or risk areas requiring additional funding 14

4 Programs 15

4.1 Financial Summary by Program 15

4.2 Revenue 15

4.3 Salary Analysis 16

4.4 Non Salary Analysis 17

4.5 Saving opportunities – Programs that could be discontinued 17

4.6 New Initiatives resourced within the Budget 17

4.7 Program Review 18

4.8 New Initiatives requiring additional funding 19

4.9 Other issues for discussion 19

5 Business Units 20

5.1 Financial Summary by Business Unit 20

5.1 Revenue 20

5.2 Salary Analysis 21

5.3 Non Salary Analysis 22

5.4 Plan – Strategies to achieve Target Margin of 15% 22

5.5 Business Unit Review 22

5.6 Other issues for discussion 22

6 Budget Appendices 23

6.1 Indexation Assumptions 23

6.2 Budget Target Calculation 24

7 Service Review Appendices 24

7.1 Detailed Financial Report by Organisational Unit 24

7.2 Organisational chart taken from HR Org Plus 24

7.3 Activity Survey Reports 24

7.4 Services Listing 24

7.5 UEM Cost Pools linked to Services 24

1 Executive Summary

1.1 Vision and Purpose

(Maximum ½ page; Arial 10)

This section should include (1/2 page):

· Vision and purpose of the portfolio

· Link activities to the University’s Strategic Plan

1.2 Financial Summary for Portfolio/Division

(Example Only)

DVC Strategic Management
ResponsibilityCentre / 2010 Actual / 2011 Budget / 2012 Target / 2012 Budget / Budget v Target $ / Budget v Target %
OperatingMargin
ProfessionalServices
QualityAssurance(73000_QUALITY_ASSUR) / (2,784) / (171,828) / (178,752) / (184,000) / (5,248) / -2.9%
OfficeoftheDVC(74000_OFFICE_DVC) / (284,136) / (312,650) / (325,248) / (320,000) / 5,248 / 1.6%
TotalProfessionalServices / (286,920) / (484,478) / (504,000) / (504,000) / 0 / 0.0%
UniversityWideCosts
SeniorStaffDevelopment(72000_SEN_STF_DEV) / 0 / (100,000) / (102,000) / (102,000) / 0 / 0.0%
TotalUniversityWideCosts / 0 / (100,000) / (102,000) / (102,000) / 0 / 0.0%
Programs
OfficeoftheDVC(74000_OFFICE_DVC) / (266,605) / (279,271) / (289,000) / (289,000) / 0 / 0.0%
TotalPrograms / (266,605) / (279,271) / (289,000) / (289,000) / 0 / 0.0%
BusinessUnits
ThePrivateCollege(71000_PRIVATE_COLL) / (240) / 0 / 0 / 0 / 0 / 0.0%
DVCBusinessUnits(75000_DVC_BUS_UNTS) / 0 / 1 / 0 / 1 / 1 / 0.0%
CostRecoveryServices(76000_COST_REC_SERV) / (90) / 0 / 0 / 0 / 0 / 0.0%
CtreforContinuingEducation(43300_CTRE_CONT_EDU) / (1,348,544) / (606,771) / (468,000) / (361,020) / 106,980 / 22.9%
LawExtensionCommittee(66000_LAW_EXT_COMMIT) / 185,972 / 3,513 / 3,513 / 4,000 / 487 / 13.9%
TotalBusinessUnits / (1,162,902) / (603,257) / (464,487) / (357,019) / 107,468 / 17.8%
TotalDVCStrategicManagement(70000_DVC_STRAT_MGMT) / (1,716,427) / (1,467,006) / (1,359,487) / (1,252,019) / 107,468 / 7.9%

SUGLP 072 (Highest Level) Refer Annexure 1 for detailed level Organisational Unit Budgets

1.3 Salary Summary for Portfolio/Division

(Example Only)

2011 / 2011 / 2012 / Variance / 2012 / 2012 / Budget v
Budget / Budget / Budget / Budget / Target / Budget / Target
$'000 / FTE / FTE / FTE / $'000 / $'000 / $'000
ProfessionalServices
OfficeoftheDVC
QualityAssurance
DVCProjects
TotalProfessionalServices
UniversityWideCosts
SeniorStaffDevelopment
AustInstituteofCompanyDir
TotalUniversityWideCosts
Programs
OfficeoftheDVC
TotalPrograms
BusinessUnits
ThePrivateCollege
DVCBusinessUnits
CostRecoveryServices
CtreforContinuingEducation
LawExtensionCommittee
TotalDVCStrategic Planning
FTE Positions by Level
General_AGR / 1.0
General_CL35 / 2.0
General_LV02 / 1.0
General _LV05 / 7.0
General_LV06 / 6.0
General_LV07 / 3.0
GeneralLV08
/ 1.0
General_SGS03 / 1.0
Total FTE Positions / 22.0
FTE Positions Occupied/Vacant
Academic
Occupied
Vacant
General
Occupied
Vacant
Total FTE Positions

Source SUGLP 072 (Detailed Level) and Hyperion Labour Reporting

1.4 Summary of Major Issues for discussion in Review Meeting

(Maximum 2 page; Arial 10)

This section should cover:

· An explanation where appropriate of financial and salary variances

· An explanation where appropriate why the Unit cannot meet its budget target

· Immediate high risks that cannot be addressed within current funding level, and approximate cost

· Obligations under the strategic plan that are not currently funded

· Details of future opportunities to increase efficiency and effective

· What improvements you are going to make in service quality in 2012

2 Professional Services

2.1 Financial Summary by Account Class

(Example Only)

Source; SUGLP 545C for PSU & UWC Segments only)

2.2 Revenue

List ALL sources of internal and external revenue.

Source of income/recovery / Reason for income/recovery / 2011 Forecast $ / 2012
Budget $

2.3 Salary Analysis

(Example Only)

2011 / 2011 / 2012 / Variance / 2012 / 2012 / Budget v
Budget / Budget / Budget / Budget / Target / Budget / Target
$'000 / FTE / FTE / FTE / $'000 / $'000 / $'000
ProfessionalServices
OfficeoftheDVC
QualityAssurance
DVCProjects
TotalProfessionalServices
UniversityWideCosts
SeniorStaffDevelopment
AustInstituteofCompanyDir
TotalUniversityWideCosts
Programs
OfficeoftheDVC
TotalPrograms
BusinessUnits
ThePrivateCollege
DVCBusinessUnits
CostRecoveryServices
CtreforContinuingEducation
LawExtensionCommittee
TotalDVCStrategic Planning
FTE Positions by Level
General_AGR / 1.0
General_CL35 / 2.0
General_LV02 / 1.0
General _LV05 / 7.0
General_LV06 / 6.0
General_LV07 / 3.0
GeneralLV08
/ 1.0
General_SGS03 / 1.0
Total FTE Positions / 323 / 2.7 / 333 / 453 / 120
FTE Positions Occupied/Vacant
Academic
Occupied
Vacant
General
Occupied
Vacant
Total FTE Positions

Source SUGLP 072 (Detailed Level) and Hyperion Labour Reporting

(Maximum ½ page; Arial 10)

This section should cover:

· A reconciliation of the FTE & salary $’s included in the 2012 Budget versus the 2011 Budget. List positions removed and positions added in a table,

Ref / Detail / Hired Y/N / FTE / $000
Budget 2011 / 2.7 / 323.0
EBA Indexation & Grade Increases / 6% / 19.4
Less Productivity Improvement / -3% / -9.7
Target Budget for 2012 / 332.7
Changes represented by;
1 / Additional General Staff member returning from 12 months maternity leave / Y / 1 / 120
Working Budget 2012 / 3.7 / 452.7

2.4 Non Salary Analysis

(Maximum ½ page; Arial 10)

This section should cover:

· An explanation outlining the cause of any variances in the Non Salary expenses

2.5 Strategic Plan - Cost Efficiency Strategies

(Maximum ½ page; Arial 10)

This section should cover:

· The strategies being implemented to achieve an annual 3% p.a. salary productivity savings from 2011-2015. Specific FTEs may already be in Section 2.2

· Potential application of Procurement Category savings to your responsibilities

2.6 New Initiatives resourced within the Budget

(Maximum ½ page; Arial 10)

This section should include:

· What improvements/new initiatives you are going to make in quality of services and/or activities in 2012 that will be covered within current resources i.e. do not require additional funding.

· Benefits these services provide to the University

· Link to University Strategic Plan

2.7 Service Review

(Maximum 1 to 2 page; Arial 10)

This section, together with its appendices provides a broader overview of the unit. This package will be provided to the SEG offsite and feedback from the SEG offsite will be used to discuss the unit broadly. A brief 1 page discussion here can include:

· Issues that need to be addressed – Key success factors

· Potential opportunities and strategies for the unit

· Potential investments required to improve efficiency and effectiveness

The Section 6 Appendices will include:

· A detailed SUGLR072

· Organisational chart taken from HR Org Plus

· Activity Survey Reports

· Services listing

· UEM Cost pools linked to services

2.8 Initiatives or risk areas requiring additional funding

(Maximum ½ page; Arial 10)

This section should include:

· This is an expression of interest only and not to be included in Hyperion

· This should be a very brief highlighting of a new initiative which would need funding and linked to the University’s strategic plan.

· An issue or initiative that is not currently being funded due to resources and cannot be imbedded into “business as usual” but is considered a material risk

· Can also include Physical or IT infrastructure investment that would be included in CIS or IT

SP Ref / Proposal/Type / Benefit / Risk / Cost

List in order of priority

3 UWC

3.1 Financial Summary by Account Class

(Example Only)

Source; SUGLP 545C for PSU & UWC Segments only)

3.2 Revenue

List ALL sources of internal and external revenue.

Source of income/recovery / Reason for income/recovery / 2011 Forecast $ / 2012
Budget $

3.3 Salary Analysis

(Example Only)

Source SUGLP 072 (Detailed Level) and Hyperion Labour Reporting

(Maximum ½ page; Arial 10)

This section should cover:

· A reconciliation of the FTE & salary $’s included in the 2012 Budget versus the 2011 Budget. List positions removed and positions added in a table,

3.4 Non Salary Analysis

(Maximum ½ page; Arial 10)

This section should cover:

· An explanation outlining the cause of any variances in the Non Salary expenses

3.5 Strategic Plan - Cost Efficiency Strategies

(Maximum ½ page; Arial 10)

This section should cover:

· The strategies being implemented to achieve an annual 3% p.a. salary productivity savings from 2011-2015. Specific FTEs may already be in Section 2.2

· Potential application of Procurement Category savings to your responsibilities

3.6 New Initiatives resourced within the Budget

(Maximum ½ page; Arial 10)

This section should include:

· This is an expression of interest only and not to be included in Hyperion

· This should be a very brief highlighting of a new initiative which would need funding and linked to the University’s strategic plan.

· An issue or initiative that is not currently being funded due to resources and cannot be imbedded into “business as usual” but is considered a material risk

· Can also include Physical or IT infrastructure investment that would be included in CIS or IT

3.7 Service Review

(Maximum 1 to 2 page; Arial 10)

· Issues that need to be addressed – Key success factors

· Potential opportunities and strategies for the unit

· Potential investments required to improve efficiency and effectiveness

The Section 6 Appendices will include:

· A detailed SUGLR072

· Organisational chart taken from HR Org Plus

· Activity Survey Reports

· Services listing

· UEM Cost pools linked to services

3.8 Initiatives or risk areas requiring additional funding

(Maximum ½ page; Arial 10)

This section should include:

· This should be a very brief highlighting of a new initiative which would need funding. Should be an expression of interest and linked to the strategic plan.

· An issue that is not being funded due to resources but is considered a risk

· Can also include Physical or IT infrastructure investment that would be included in CIS or IT

SP Ref / Proposal/Type / Benefit / Risk / Cost

List in order of priority

4 Programs

4.1 Financial Summary by Program

(Example Only)

Source; SUGLP 545C (full page for Program Segment only)

· Reference should also be made to 3.1 – detailed list of programs

4.2 Revenue

List ALL sources of internal and external revenue.

Source of income/recovery / Reason for income/recovery / 2011 Forecast $ / 2012
Budget $

4.3 Salary Analysis

(Example Only)

Source SUGLP 072 (Detailed Level) and Hyperion Labour Reporting