2008Wa Derby Classic

2008WA DERBY CLASSIC

LANCASTERAQUATICSCENTER, UNIVERSITY OF KENTUCKY

MAY 16-18, 2008

SANCTION / Sanction of USA Swimming, Inc., issued by Kentucky Swimming, Inc. Sanction #
MEET LOCATION / LancasterAquaticCenter, University of Kentucky; Lexington, Kentucky
Facility Director: Letitia (Tish) Hollingsworth-Gray / 859-257-7947
MEET DIRECTOR / Claudia Kendall
Cell # (859) 559-7017
Email –
ENTRY CHAIR / Ben Davis
313B Bainbridge Drive
Lexington, KY40509
(859) 327-3123

MEET REFEREE
HOST TEAM / Terry Graves ()
Wildcat Aquatics /

FACILITY

/ A75 x 176 foot pool, with two movable bulkheads creating oneeight lane 50 meter racing course with Competitor non-turbulent lane markers, is housed in this facility. Electronic timing by Daktronics and a 16' x 23' scoreboard will be used. There are five hundred bleacher seats on deck for swimmers and 500 permanent seats in a raised balcony for spectators.
Due to State Fire Marshall’s code only 500 tickets will be sold per session. Once the 500 limit is reached no additional tickets will be sold until someone leaves. Re-entry, with a ticket stub, will be allowed subsequent to seating capacity. Tickets will be sold on a first come, first serve basis. We will sell one ticket per person.
FACILITY NOTES /

All trash must be deposited in appropriate containers.
Children (swimmers and spectators) may not go into unauthorized areas, especially the SeatonCenter attached to LAC.
UK and USA Swimming prohibits SMOKING and ALCOHOL.
Any signs or banners must be hung by masking tape or string only.
Radios, noisemakers, or anything that will cause distraction to swimmers, Coaches, or Officials will not be allowed. Flash photography is prohibited during the start of heats.
GLASS CONTAINERS AS WELL AS ALL FOODS ARE BANNED FROM THE COMPLEX; NO FOOD IS ALLOWED ON DECK!
Only competitors, coaches, and officials will be allowed on deck.
No walkie-talkie or cell phone operation INSIDE Lancaster; the transmission interferes with our communication headsets.
Folding Chairs on deck must be placed out of traffic paths and may be limited/team.
There is no reserved seating in the aquatic center balcony; clothing and other materials may not be used to “save” seats.
Any acts of vandalism against the University of Kentucky at the LancasterAquaticCenter will require immediate attention by the meet director. UK Police Department will be called and a report filed. Culprits could be expelled from one or more sessions, as determined by the meet director, team coach and KYLSC.

MARSHALLS WILL ENFORCE THESE RULES AND VIOLATORS COULD BE EJECTED

FORMAT: This is a timed finals competition with mixed age classifications for 8-under, 10-under, 9-10, 11-12,13-14, 13 & over andOpen swimmers. FINA starting procedures will be used. The FINA system, approved by USA Swimming, uses aseries of whistles followed by a one-whistle announcement for swimmers. The No Recall Start Rule will also beenforced during this meet. The use of “fly-over starts” will be at the discretion of the Meet Referee.

ALL ENTRY TIMES MUST BE IN LONG COURSE METERS. IF YOU PREFER TO USE CONVERSION TIMES SELECT “L” FOR THE MEET COURSE IN YOUR TM. IF YOU PREFER TO USE ACTUAL LCM TIMES SELECT “LO” FOR THE MEET COURSE IN YOUR TM. ALL EVENTS WILL BE SWUM INLONG COURSE METERS. ALL EVENTS WILL BE PRE-SEEDED WITH THE EXCEPTION OF 400METER AND LONGER EVENTS. SWIMMERS WILL REPORT TO THEIR ASSIGNED BLOCKS. 8-UNDERS WILL REPORTTO THE CLERK OF COURSE. HEAT AND LANE ASSIGNMENTS WILL BE POSTED BEHIND THEBLOCKS AND DISTRIBUTED TO COACHES.

ELIGIBILITY: Swimmers must be USA registered athletes. Age of swimmer on May 16, 2008 will determine theirage group for this meet. The 2008 Official USA Swimming rules will govern all competition.

SCHEDULE:Warm upCompetition

Friday, May 164:00 pm5:00 pm

Saturday & Sunday AM, May 17 & 187:00 am8:00 am

Saturday & Sunday PM, May 17 & 18TBD*TBD*

*Once the meet is closed we will announce (via email & website) an accurate time for the start of the afternoon sessions.We will begin afternoon warm up sessions upon the conclusion of the morning sessions. Afternoon warm up will last 45 minutes. Note: Warm-up lanes will be assigned. Coaches should be prepared to share lane space with other teams.

ENTRY LIMITS: Swimmers may enter four (4) events per day. The number of non-WA swimmers accepted into the meet will be limited at the discretion of WA, Inc. No teams will be separated. Wildcat Aquatics reserves the right to add 2 heats(exhibition) of their own swimmers to 400and longer events. No more than 500 swimmers will be accepted. Entries will be accepted on a first come, first serve basis. The meet will close once the entry chair receives entries that bring the cap to 500. No team will be separated; all accepted teams will be taken in full.

CHECK-IN PROCEDURE: Allevents 400M and longer will require a positive check-in. A positive check-in

must be made by 4:15 PM for Friday night’s events, by 8:00AM for Saturday and Sunday’s morning events, and by

30 minutes prior to beginning of competition for Saturday and Sundayafternoon events. Swimmers not checked-in by the designated deadlines will not be seeded.

AWARDS: Custom ribbons for 1st through8th in all individual and relay events. All awards are to be picked up atthe meet.

ENTRY FEES:

$4.00 per individual event

$1.50 KYLSC surcharge per swimmer

$3.50 Facility surcharge per swimmer

A check payable to Wildcat Aquatics, Inc must accompany all entries (along with waiver).

ENTRIES

Entries must be submitted electronically (Hy-Tek or SDIF). Handwritten, telephone or fax entries will not be accepted. If the USSID for any swimmer is omitted that swimmer’s entries will not be accepted. All swimmers’ registration will be checked against Kentucky Swimming’s database of registered athletes.

Note: If your team does not use Hy-Tek’s Team Manager or equivalent, then WinTM II Lite, downloadable free of charge from Hy-Tek’s web site, should be used to prepare your entries.

ENTRY DEADLINE

Entries will be accepted through Monday, May 05, 2008 @ 5:00pm. Entries sent outside of this time frame will not be accepted. Entries must be submitted by email to the entry chair (and copied to the meet director) between April 30 and May 7th.

A signed waiver/entry form and check for all fees must be mailed to the following and received byFriday, May 09, 2007.

Ben Davis

313B Bainbridge Drive, Lexington, KY40509

VENUE: This meet will be swum in an 8 lane configuration. Because there is no warm-down availability, breaks will be taken throughout the meet. See EVENT SCHEDULE for the scheduling of these breaks.

PSYCH SHEET: A psych sheet will be sent out via email to each team’s entry contact by 12:00 pm EDT on Wednesday, May 07, 2008. The psych sheet will also be posted on the WA web site. Please check the accuracy of your entries.

CORRECTING ENTRIES:Please use the psych sheet – the Coach or selected representative must e-mail all corrections to the Entry Chair ()byFriday, May 09, 2008 @ 12:00 pm EDT.

RESULTS:Upon the meet’s conclusion results will be distributed via email to each team’s entry contact and submitted to KY Swimming for retrieval from the KYLSC website.

OPEN SORES: No swimmer will be permitted on deck or in the pool if they are bleeding or have an opensore/wound/cut. The meet referee and/or meet director will have discretionary power to determine if a wound isserious enough to warrant removal of a swimmer from the pool and/or deck.

ADMISSION & HEAT SHEETS: Admission fee for ages 9 & older = $1/session; Heat sheet for meet = $10

PARKING: Please do not stand or double park on Complex Drive as traffic congestion will likely be significant.

Complex Drive is available for parking for the May meet. Parking meters on Complex Drive and in the small Lancaster

AquaticCenter lot are patrolled 24/7 including weekends. Disabled parking passes must be obtained in advance from UK

Parking Dept. to use UK disabled parking slots. The R-3 lots off of Sports Center Drive (either side of the

NutterTrainingCenter) are available Friday-Sunday in May. The gated E-Red lot off Cooper Drive, next to Bluegrass Community and Technical College(BCTC), will be open on Friday after 3:30,and all day Saturday and Sunday for the May swim meet. The E Parking Structure off University Drivewill be available Friday after 3:30 pm and all day Saturday and Sunday.

OFFICIALS: The Wildcat Aquatics Swim Team welcomes the assistance of any visiting parents who would like toserve as officials. Please emailJulie Floyd () if you are interested in officiating. You must have your 2008 credentials to work on-deck. Include which dates and sessionsyou will be available to work.

TIMERS: Each team will be required to supply timers based on the number of their entries. We will notify you bye-mail regarding your team’s requirement prior to the meet. Swimmers must provide their own timers for the 400 FR and 800 FR.

COACHES REGISTRATION: All coaches must be currently registered with United States Swimming. Each team should submit a list of all coaches that will be in attendance. Coaching credentials must be worn at all times.

COACHES MEETING: There will be a mandatory coaches’ meeting at 4:45 PM on Friday in the hospitality room.

THE POOL DECK:Only participating swimmers, coaches, officials and meet personnel will be permitted on the pool deck. In emergency situations parents of swimmers on the pool deck can ask for assistance from meet personnel to help contact a swimmer. Those failing to comply with this policy will be asked to leave.

SEVERE WEATHER NOTICE:

Please note that the University of Kentucky reserves the right to clear the pool deck at any time during competition if the staff feels swim meet patrons are at risk due to weather. If the deck is cleared, athletes may congregate in the SeatonCenter hallways and in the locker rooms (showers are not to be used if the deck is cleared for weather).

ORDER OF EVENTS (all sessions are timed finals):

Session Number 1 - Friday, May 16, 2008
Warm-ups: 4:00 PM Competition: 5:00 PM
*Open/13-14 events are seeded as one event and scored as 13-14 & Open
Girls / Event / Boys
1 / *Open/13-14 400 IM† / 2
10 Minute Break
3 / 11-12 200IM † / 4
5 / 9-10 200 IM † / 6
10 Minute Break
7 / *Open/13-14 200 Freestyle † / 8
9 / 11-12 200 Freestyle † / 10
11 / 9-10 200 Freestyle † / 12
† - These events may be limited based on timeline.
Session Number 2 - Saturday, May 17, 2008
Warm-ups: 7:00 AM Competition: 8:00 AM
*Open/13-14 events are seeded as one event and scored as 13-14 & Open
Girls / Event / Boys
13 / *Open/13-14 200 Butterfly / 14
10 Minute Break
15 / *Open/13-14 100 Freestyle / 16
10 Minute Break
17 / *Open/13-14 200 Breaststroke / 18
10 Minute Break
19 / *Open/13-14 100 Backstroke / 20
Session Number 3 - Saturday, May 17, 2008
A short break will be taken prior to the start of this session
*Open/13-14 events are seeded as one event and scored as 13-14 & Open
Girls / Event / Boys
21 / *Open/13-14 800 Freestyle**
*Open/13-14 400 Freestyle** / 52
Events 21 and 52 will be limited and swum fastest to slowest.
Each swimmer must provide his/her own timer & counter.
**We have the option of assigning two swimmers per lane.
Session Number 4 - Saturday, May 17, 2008
Warm-ups: TBD (will follow the end of the morning sessions)
Competition: 45 minutes after start of warm-ups
Girls / Event / Boys
23 / 11-12 50 Butterfly / 24
25 / 10 & Under 50 Butterfly / 26
27 / 11-12 100 Freestyle / 28
29 / 10 & Under 100 Freestyle / 30
31 / 11-12 50 Backstroke / 32
33 / 10 & Under 50 Backstroke / 34
35 / 11-12 100 Breaststroke / 36
37 / 10 & Under 100 Breaststroke / 38
Session Number 5 - Saturday, May 17, 2008
A short break will be taken prior to the start of this session
Girls / Event / Boys
39 / 11-12 400 Freestyle / 40
Events 39 and 40 will be limited and swum fastest to slowest.
Each swimmer must provide his/her own timer & counter.
We have the option of assigning two swimmers per lane.
Session Number 6 - Sunday, May 18, 2008
Warm-ups: 7:00 AM Competition: 8:00 AM
*Open/13-14 events are seeded as one event and scored as 13-14 & Open
Girls / Event / Boys
41 / *Open/13-14 200 IM / 42
10 Minute Break
43 / *Open/13-14 100 Breaststroke / 44
10 Minute Break
45 / *Open/13-14 50 Freestyle / 46
47 / *Open/13-14 200 Backstroke / 48
10 Minute Break
49 / *Open/13-14 100 Butterfly / 50
Session Number 7 - Sunday, May 18, 2008
A short break will be taken prior to the start of this session
*Open/13-14 events are seeded as one event and scored as 13-14 & Open
Girls / Event / Boys
*Open/13-14 800 Freestyle** / 22
51 / *Open/13-14 400 Freestyle**
Events 51 and 22 will be limited and swum fastest to slowest.
Each swimmer must provide his/her own timer & counter.
**We have the option of assigning two swimmers per lane.
Session Number 8 - Sunday, May 18, 2008
Warm-ups: TBD (will follow the end of the morning sessions)
Competition: 45 minutes after start of warm-ups
Girls / Event / Boys
53 / 11-12 100 Backstroke / 54
55 / 9-10 100 Backstroke / 56
57 / 8 & Under 50 Backstroke / 58
59 / 11-12 50 Freestyle / 60
61 / 9-10 50 Freestyle / 62
63 / 8 & Under 50 Freestyle / 64
65 / 11-12 100 Butterfly / 66
67 / 9-10 100 Butterfly / 68
69 / 8 & Under 50 Butterfly / 70
71 / 11-12 50 Breaststroke / 72
73 / 9-10 50 Breaststroke / 74
75 / 8 & Under 50 Breaststroke / 76

WILDCAT AQUATICS, INC.

2008 KYLSC WA DERBY

MAY 16-18, 2008

Club______Code______

Address______

Entry Contact______Phone______

Email______

Waiver, Acknowledgement and Liability Release:

IN CONSIDERATION OF YOUR ACCEPTANCE OF THIS ENTRY, I INTEND TO BE LEGALLY BOUND, DO HEREBY FOR MYSELF,

MY HEIRS, EXECUTORS AND ADMINISTRATORS, WAIVE AND RELEASE ANY AND ALL CLAIMS FOR DAMAGE I MAY HAVE

AGAINST THE UNITED STATES SWIMMING, INC., THE KY ASSOCIATION OF REPRESENTATIVES, SUCCESSORS, ASSIGNEES, WILDCAT AQUATICS, INC. FOR ANY AND ALL INJURIES AT SAID MEET.

Signature of coach or club official______

Date:______Title:______

Coaches Attending the Meet (list all):

______

Head Coach Name & Email______

Certified Officials Willing to Work the Meet (also email )

(Name & Certified Level)(Email)

______

Entry Recap:

Swimmers Entered______@ $5.00 Each ______

Individual Events Entered______@ $4.00 Each ______

Total Due to Wildcat Aquatics, Inc. $______