2017-18 FAB Event Grant
Guidelines and Instructions
Grant applications must be submitted fourteen (14) days before the event starts AND at least four (4) working days before a FAB meeting. Applications should be turned into the ASFLC/FAB office (SU 167) or the Leadership Center (SU 171) by Wednesday at 5:00pm. A representative of the RSO will be invited via email to attend a FAB Meeting, Tuesday, 5:15 pm in the Student Senate Chambers room in the Student Union (SU 163).
Grants up to $500 may be approved through FAB. Requests for more than $500 will require additional ASFLC Senate approval and an additional week for consideration.
The Student Activity Fee collected from students supports the Event Grants. Illustrating to the Financial Allocation Board (FAB) how your event or program benefits the Fort Lewis College student body and campus community is strongly recommended. You will be required to attend a FAB meeting and present your grant proposal in person. Contact Jacob Wolfe, FAB Director, with any questions at or visit the ASFLC office, 167 Student Union.
The latest date to submit this application for consideration during the 2016-2017 academic year will be March 23rd, 2018.
Event grants can cover events lasting more than one day.
THE PROCESS
FAB is composed of students and meets weekly during the regular academic year.
Once your application is submitted, you must plan to attend the FAB meeting to which you are invited. You should be prepared to give a brief summary of your proposal. If you do not appear to present your proposal it will not be considered. A brief question and answer period will follow your summary. FAB will later vote on your proposal. You are welcome to stay for the discussion but cannot participate in the debate unless invited by FAB members.
If the amount approved by FAB exceeds $500, the ASFLC Senate must also approve it. Senate meets Wednesday nights at 7:00pm in the Senate Chambers. There is a one week delay due to Senate agenda requirements.
Once your grant proposal is approved, funds will be transferred to your college account. Funds may not be deposited into any other account.
DO NOT commit nor spend any funds prior to your grant approval, as FAB and ASFLC will not reimburse if the event grant is denied.
After the Event:
An Event Grant Evaluation form and your updated financial report MUST be completed and returned to the FAB mailbox located in the Leadership Center no later than seven (7) working days after the event ends. Failure to do so could result in loss of funding during this fiscal year.
THIS APPLICATION IS FOR EVENTS ONLY.
A SEPARATE TRAVEL GRANT FORM IS AVAILABLE ON THE LEADERSHIP CENTER WEBSITE.
2017-18 FAB Event Grant
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This form MUST be submitted to FAB by 5:00pm on the Wednesday prior to the meeting at which it is to be considered, and no later than 14 days before the actual event is to take place.
______
Name of RSO Person Submitting this Form Date
______
Event Phone/ FLC E-Mail
______
Date Event Location of Event
Estimated attendance: ______Admission charge: ______
Description of event: ______
______
1. State the purpose of your event ______
______2. How will your event benefit Fort Lewis College students and campus community? ______
3. Specify other revenue sources for this event and indicate the status of this funding ______
4. How do you plan to evaluate your event? ______
______
5. Who is responsible for the proper use of the grant money? ______
6. Describe your planned publicity ______
______
7. If the specified revenue sources do not materialize or the FAB event grant is partially funded, what are your alternative plans?______
______
COMPLETE FINANCIAL OUTLINE (attached)
DATE APPROVED______DENIED______
FAB Allocated Amount $______Date Funds Transferred ______
______
Jacob Wolfe, FAB Director Leadership Center Director
REASON FOR DENIAL:
Financial Report Details
(Must be submitted with both the Grant Request and the Event Evaluation)
KEEP A COPY, YOU WILL USE IT AGAIN!
Income
SOURCE / Description / Budget / Actual (after)Ticket Sales / Student
Faculty/Staff
Non-FLC
Other
Donation (cash)
Donation (goods)
Total Income (A)
Expenses (include value of any donated goods)
PROGRAM / Description, Quantity, Notes, etc / Budget / Actual (after)Artist Contract Fee
Artist Travel
Artist Lodging
Food
Sound/Light
Supplies
Other
Subtotal
PUBLICITY / Description, Quantity, Notes, etc / Budget
Posters
Independent Ad
Herald
KDUR
Other
Subtotal
Total Expenses (B)
FAB reserves the right to revoke grant funding if not used or used inappropriately. I have read and understood the grant guidelines. Signature ______Date______
AFTER EVENT
Complete and return this form plus updated financial report to the ASFLC Office (SU 167) no later than seven (7) working days after the event ends.
FAB Event Grant Evaluation
______
Name of RSO Event Date of Event
______
Name of person filling out evaluation Phone/ FLC E Mail
Attendance: Student ______Staff/Faculty ______Community ______
PLEASE COMPLETE and ATTACH THE FINANCIAL REPORT. The report should include your submitted budget and actual income and expenses.
Were the goals of the event met? Why or why not? How did the Fort Lewis College community benefit? ______
______
______
What would you change in the future?
______
Please evaluate ASFLC and FAB with regards to your event. How would you like their involvement to differ in the future?
______
______
FAB USE ONLY:
Date submitted: ______
Funding used fully and appropriately? Yes____ No____
Comments:
FAB Event Grant
Updated 09/2016