Tasha Coleman, Volunteer Coordinator

Fax: 202.275.1119 E-Mail: Tel: 202.275.2003 Volunteer’s Name:______

2003 Smithsonian Folklife Festival – Volunteer Questionnaire

Please complete and return pgs.1-3 as soon as possible via mail, fax, or E-mail to:

Tasha Coleman, Volunteer Coordinator

Center for Folklife and Cultural Heritage, Smithsonian Institution

PO Box 37012, Victor Building, Suite 4100, MRC 0953

Washington, DC 20013-7012

Fax: 202.275.1119E-Mail:Tel: 202.275.2003

Last Name:First Name:M.I.:

Street Address:

City:State:Zip:

Day Phone:Evening Phone:

Fax:E-Mail:

I prefer to be contacted via: (check one) / E-Mail / Fax / Mail
I am returning as a volunteer: / Yes / No
If yes, this will be my ______year with the Festival.
How did you find out about the Festival? (Check one)
Advertisement / Internet / Word of Mouth / Flyer / Other (explain)

Briefly explain why you wish to volunteer:

Indicate any special skills you have (including medical first-aid training) that could benefit this year’s Festival:

Any physical limitations (allergies, etc.) that would inhibit you from doing certain tasks:

Language skills: please check only if you are truly fluent (or certified ASL)

American Sign Language / Arabic / Bamana
Bobo (Bwa) / Dogon / French
Fulfuldé (Fulani) / Malinké / Maure
Minianka / Scots Gaelic / Sénoufo
Soninké / Sonraï / Tamasheq

In the event of an emergency, Festival administrators should notify:

Name:

Address:

Day Phone:Evening Phone:

The Smithsonian Folklife Festival is a wonderful family volunteering opportunity! For their safety, younger volunteers between the ages of 12 and 16 must volunteer with an adult (18+). There are a limited number of paired volunteer slots available. If you are under 18, please ask your parent or guardian to sign below.

I, ______, give permission for my child (age_____ ) to volunteer at the 2003 Smithsonian Folklife Festival.

Name of adult partner:

Pre-Festival:

Clerical assistance for the Festival’s programs is needed from April to June at the office; general assistance in May and June on site. Between June 20 and July 1, volunteers are needed to ride with van and bus drivers to greet participants at the airport, train station, or hotel, and assist with luggage, transfers to hotel, and hotel registration.

Please indicate your work preferences: 1 (most preferred) to 4 (least preferred):

Administration (office) / Festival Site (general assistance)
Hotel (arrival) / Marketplace Tent (set up)

Please indicate day(s) and times you would like to volunteer prior to the Festival:

Office & General Assistance

Days available / Times available
April
May
June
Arrival & Orientation days
Times available
Friday, June 20 (arrival day)
Saturday, June 21 (arrival day)
Sunday, June 22 (arrival day)
Monday, June 23 (arrival day)
Tuesday, June 24 (arrival day /participant orientation)
Tuesday, July 1 (arrival day /participant orientation)
Wednesday, June 25 – Monday, June 30, a few volunteers may be needed (on call) for the few remaining participant arrivals. If you are interested in assisting please indicate what days and times you are available. / Day / Times Available
Wednesday, June 25
Thursday, June 26
Friday, June 27
Saturday, June 28
Sunday, June 29
Monday, June 30

During the Festival: June 25 – 29 and July 2 – 6

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Tasha Coleman, Volunteer Coordinator

Fax: 202.275.1119 E-Mail: Tel: 202.275.2003 Volunteer’s Name:______

Please indicate your work preferences, and feel free to rank your choices: 1 (most preferred) to 5 (least preferred). Descriptions can be found on the last page of the questionnaire.

Accessibility Aide / Foodways Aide / Shuttle Bus Driver
Administration Aide / General Aide / Stage Aide
Craft/Occupational Aide / Hospitality Aide / Tour Aide
Documentation Aide / Hotel Office Aide / Visitor Counter
(Check one) / oPhoto / Information Booth / Volunteer Admin. Aide
oAudio / oVideo
Emergency Driver / Marketplace Aide
Evening Concert Aide / Opening Day Aide

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Tasha Coleman, Volunteer Coordinator

Fax: 202.275.1119 E-Mail: Tel: 202.275.2003 Volunteer’s Name:______

Please rank your preferred work area: 1 (most preferred) to 3 (least preferred):

Appalachia / Mali / Scotland

During the Festival, day shifts run 10 a.m. – 6 p.m.; evening shifts run 5 p.m. – 9:30 p.m.

Please check the date(s) & shifts you would like to volunteer: (Please sign up for as many as you wish!)

Wednesday, June 25 / Day / Evening / Wednesday, July 2 / Day / Evening
Thursday, June 26 / Day / Evening / Thursday, July 3 / Day / Evening
Friday, June 27 / Day / Evening / Friday, July 4 / Day / Evening
Saturday, June 28 / Day / Evening / Saturday, July 5 / Day / Evening
Sunday, June 29 / Day / Evening / Sunday, July 6 / Day / Evening
Post Festival: July 7 – 11.
Please indicate your work preferences: 1 (most preferred) to 4 (least preferred):
Administration (site and office)
/
Festival Site (clean-up/breakdown)
Hotel (departure day)
/
Marketplace Tent (packing/clean-up)

Please indicate days and times you would like to volunteer after the Festival:

Day(s) available / Times available
Monday, July 7
Tuesday, July 8
Wednesday, July 9
Thursday, July 10
Friday, July 11

Thank you! We look forward to working with you!

Accessibility Aide: Assists people with special needs (wheelchair, large print books, audio cassettes, sign language interpretation).
Administration Aide: Assists with a wide range of clerical and computer-related activities.
Craft or Occupational Aide: Assists the Program Staff and Chief Volunteers in the set-up and breakdown of program area; monitors materials and work areas, assists the participants as needed.
Documentation Aide (logger): Assists with and operates audio, video, or photographic equipment during performances; maintains accurate records of materials presented.
Emergency/Relief Driver: Drives for errands as needed. A valid driver’s license and a car are necessary. Parking permit provided. This position may be assigned in addition to any other volunteer position. This is an “as-needed” position.
Evening Concert Aide: Assists participants and/or Craft sales area.
Foodways Aide: Assists with kitchen set-up, clean-up, and food preparation.
General Aide: Provides general assistance; fills in positions as needed.
Hospitality Aide: Sets up and breaks down Festival Participant Hospitality area, prepares food, runs errands. Must arrive at 9 a.m. to assist with set-up.
Hotel Office Aide: Assists staff with a wide range of clerical work.
Information Booth/Program Sales Aide: Answers questions about the Festival and the Washington, D.C., area; sells program books detailing Festival events.
Marketplace Sales Aide: Stocks sales tent with craft items for sale; conducts sales transactions. Craft sales assistants are also needed on non-performance days.
Opening Day Aide: Assists in the set-up for the opening ceremony (June 25). Monitors VIP parking.
Shuttle Bus Driver: Assists Transportation Coordinator by being available to run non-emergency errands. A valid driver’s license is necessary.
Stage Aide: Assists Stage Manager and participants who are performing on stage during the day.
Tour Aide: Assists participants on tours of Washington, D.C., and surrounding area. Tours, translating, general admin.
Travel Aide: Rides with van and bus drivers to greet the participants at the airport, train station, or hotel. Assists with luggage, transfers to hotel, and hotel registration: Shifts: morning (approx. 8:30am – 12pm); afternoon (approx. 12 – 4:30); evening (approx. 4:30 – 9pm).
Visitor Counter: Records the number of people attending the Festival.
Volunteer Administration Aide: Assists in setting up the Volunteer tent for volunteers to sign in, distributes name badges, answers phone and general Festival questions from volunteers and the public.

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