2. Hotel Itemized Hotel Folio

Travel Authorization
Name: / Employee ID:
E-mail: / Department:
Budget Justification
Purpose:
Charge To WBS Element #:
Name and type of Award (Pilot, Planning, TL1, KL2, Community Engagement, Innovation Incubator):
Travel Details
Dates of Travel:
Destination City / Estimated Expenditure:
Employee Signature
Employee Signature: / Date
Approval Signatures
CTSC Research Financial Manager Signature: / Date

Please note the below policy and procedures from the office of Accounts Payable:

1.  Air/Rail – Original ticket/boarding pass receipt and Refund Exchange Notice (REN) if there were any changes in tickets.

2.  Hotel – Itemized hotel folio

3.  Vehicle Rental – rental vehicle agreement receipt

4.  Personal Vehicle Usage – receipts for tolls and parking; daily mileage long listing date, itinerary, and number of miles

5.  Personal Meals – original receipts required. Allowances’ are as follows: $10 for breakfast, $15 for lunch, and $25 for dinner. No restaurant tear stubs or alcohol reimbursement is allowed.

6.  Miscellaneous Expenses – receipts must include the name of the vendor, location, and date and dollar amount.

No matter who fills out and approves the Travel and Business Expense Reimbursement Form, the traveler is responsible for its preparation, accuracy and compliance with policy and grant or contract terms.

Please complete and send to Adriel Villegas-Estrada prior to your trip.